Thursday, 31 May 2018

Methods to Perform Google Apps for Education Email Migration

“I am currently using Google Apps for Education account. Soon my college will end and I have to let go of this account. Therefore, I want to take Google Apps for Education backup to keep all my projects and other important documents. Does anyone know how can I take GAFE backup?”
Data backup has become an essential part of our life. Be it the data stored in our local system or in cloud, all are vulnerable unless it has a backup. Data of web-based email services like Google also requires backup. This write-up will discuss GAFE backup and techniques of performing Google Apps for Education email archiving. Before going into the details, we will learn what is GAFE and importance of Google Apps for Education email migration and the basics of G Suite account backup techniques.

What is GAFE: GAFE stands for Google Apps for Education. These days, it is also known as G Suite for Education. Google offers this account to different educational institutes so that the teachers and students can avail the special benefits of GAFE. GAFE features include unlimited storage on Drive along with Gmail, Calendar, Classroom, Google Docs, Google Sheets, Google Sites, Google Hangout, etc.

Benefits of Using GAFE Account

Educational institutes should avail GAFE for these reasons:

1. Classroom, a free Google web service that can only be accessed through GAFE
2. GAFE users will have customized email id, e.g.,, that can be used for additional benefits
3. 24x7 support from tech experts by email, chat, and telephone
4. Completely Advertisement free service

GAFE users are the people associated with educational institutes. Most of these people are not tech savvy but the data they deal with are valuable. Like any other email account, GAFE backup is also important to protect data from getting lost. In the next part, we will describe how GAFE users can use different techniques for Google Apps for Education email archiving.

How to Perform Google Apps for Education Email Migration

There are several ways to take backup of GAFE. Here we will talk about two manual methods of GAFE backup. One is Google Takeout and another one is by configuring GAFE account in any desktop-based email client.

Google Apps for Education Backup using Google Takeout

Google Takeout is a tool offered by Google to export data from different Google accounts to other email clients or cloud storage. While using Google Takeout, users have to archive complete of selected data items of GAFE account. Later they can either migrate the data to Google Drive, Dropbox, and OneDrive; or generate a download link that will be delivered to any specified email account. If any cloud storage is chosen, users will be prompted to enter credentials of that storage account. Then, it will migrate the data to that cloud storage. In case of download link, users can use the link to download the data in their local system. Secured GAFE backup using Google Takeout is possible if users follow the instructions mentioned here.

Google Apps for Education Backup using Desktop-based Email

This is another process to backup GAFE account data. To implement this technique, users need to enable the IMAP settings of their Google/ GAFE account. Only after this, they will be able to configure their GAFE account to any desktop-based email clients like Outlook, Thunderbird, Opera Mail, Mailbird, etc. After enabling IMAP, go to the email client of your choice to configure the GAFE account. Users have to follow the steps according to their email client. After the account gets configured, both the accounts will get synchronized. Then users can use drag-and-drop or other techniques to migrate GAFE data to the configured email client. Ultimately, it will create a backup of GAFE account data to the local system.

Advantages of  Manual Methods

Google Takeout and most of the desktop-based email clients are completely free of cost.

Disadvantages of Manual Methods

1. Google Takeout download link gets deactivated after 7 days
2. Maximum 50 GB data backup is possible using Google Takeout
3. Both the processes are time-consuming. Google Takeout may take up to days to backup, depending on the total volume of GAFE data
4. Users need to have a desktop-based email client installed to perform the second method
5. High chances of data loss/ corruption if there is a mistake while performing the methods

Final Thoughts

It is clear from the discussion that Google Apps for Education email migration is undoubtedly a necessary process to safeguard the GAFE account data. We have described two different manual techniques of Google Apps for Education backup. Users can perform any of these techniques as per their convenience. At the same time, they have to keep in mind the cons of these methods. For a trouble-free GAFE data backup, users can take the help of SysTools Google Apps Backup Tool. This software can perform complete GAFE backup.

Monday, 7 May 2018

How to View MSG Files Without Outlook in Windows? - Complete Guide

I am using Outlook application for mailing purpose since a long time and I have lots of MSG files saved in my account. Sometimes, I need to open Microsoft Outlook MSG file because generally, I need to travel for the business purpose where I can’t carry my laptop. But, it is required to carry some important files with me. Thus, I want to know a suitable solution to answer the question how to view MSG files without Outlook?

Are you also stuck in the problem to read MSG files? Do you know how to perform this task? Do you need a reliable solution to view MSG files without Outlook with their attachments? If yes, then you don’t need to worry. Because, in this write-up, we have come up with the simple, easy and efficient solution to open .msg files.

MS Outlook is the most popular email client that stores its entire data in PST format. It also uses some another file extensions like MSG format to store single Outlook email. The Outlook email client generates MSG file automatically when users receive a new message. However, MSG file is the common file format among Mozilla Thunderbird, Eudora, Entourage, etc. In such case, if a non Outlook user wants to view MSG files without Outlook then it will tedious task for them. So, here we will provide you both manual and automatic solution to read MSG file. Before, going towards the resolution method, let’s go through some scenarios where a user needs to view and access MSG file without Outlook.

Some Scenarios to View MSG Files Without Outlook

1. MS Outlook and the other mailing clients like Thunderbird, Eudora, Entourage, etc. use multiple file formats for storing their data. MSG is one of the widely used email extension, as it does not need a MAPI Application for opening it.

2. If the users are not making use of MS Outlook application, then the users can face the difficulties while answering the question how to view MSG Files without Outlook as there is no other email application that can read MSG files.

What is an MSG file?

Microsoft Outlook stores their single emails, contact, appointment, or task in MSG file. It may consist one or more than one email fields, which includes the To, Cc, subject, date, sender, recipient, message body, contact information, appointment details, etc. Moreover, the MSG files are also compatible with the other email clients that use Microsoft's MAPI (Messaging Applications Programming Interface).

How to View MSG Files Without Outlook Manually?

In order to open and read Outlook MSG files, you have to change the extension of MSG files to HTML. After changing the extension of the .msg file, you can easily open your MSG file in a browser. Follow the steps below to change the extension of .msg to .html file:

1.First of all, select MSG file that you need to convert into the .html format.
2. After that, click on the File menu.
3. Then, select Save As Alternative option from the File menu
4. Finally, choose HTML file extension.

After employing the manual procedure, you can open and view the MSG files in the browser as a .html format. But, by using this method, you can’t view the attachments of MSG file because this Manual Approach will not help in converting the attachments.

Direct Solution to Open .msg File Without Outlook

The above discussed manual solution can be used to view MSG files without Outlook but it is more prone to data loss and data corruption. Therefore, in order to read Outlook MSG files with the help of manual method, the browser is required. So, If a user wants to directly read Outlook MSG files then, it is suggested to use a third-party tool i.e SysTools MSG Viewer tool. This is the correct solution that is capable to easily open, view and read Outlook emails without using Outlook email application. However, the user can view MSG files into multiple views like Attachment view, Hex view, Properties view, Header view, MIME view, HTML view, RTF view.

Key Features of MSG Viewer Software

1. The tool can easily view Outlook MSG files with their attachments in different styles.
2. It provides advanced search option where users can filter emails & attachments.
3. There is no requirement to install the Outlook application in your system.
4. It is compatible to work with the latest version of Windows 10 and all below versions.

Time to Wrap Up

In this blog, we have discussed the techniques on how to view MSG files without Outlook. Here, both manual and automated solution is described. With the help of this MSG Viewer, you can easily open and read MSG files and their attachments with or without using Outlook.