Sunday, 16 December 2018

Import Address Book to Outlook From Thunderbird – How to

"How do I export Thunderbird contacts to MS Outlook? Is there any simple solution to perform this task without data loss? What if I also want to shift my emails to Microsoft Outlook platform?"

In this era, MS Outlook has grown into a dominant email application with high preference over other desktop email clients. But shifting from one application to another is not as easy as it seems. With the tedious task of migrating emails, one also needs to import address book to Outlook from Thunderbird. So, without wasting any time, let us find how exactly to perform this task.

Manual Method to Import Address Book to Outlook from Thunderbird

The below section covers the complete solution in two different parts:
  • I. First, we will be exporting Thunderbird contacts to a comma separated (*.CSV) file;
  • II. Then, we will import that file into Microsoft Outlook application.

Both these methods can be performed manually without the need of any external application.

Export CSV file of Contacts Within Thunderbird

  1. 1. Open Thunderbird and go to Tools >> Address Book from Menu
    Note: Or directly click on Address Book present on the Thunderbird menu
  2. import address book to outlook from thunderbird
  3. 2. Next, select the Address Book you want to export into MS Outlook
  4. 3. Now, click on Tools >> Export from the menu
  5. 1-3
    Note: Press Alt to view the toolbar menu if it is hidden.
  6. 4. Select Comma Separated format from "save as type" drop-down
  7. 1-5
  8. 5. Choose the location to save the address book and click Save
Once the Thunderbird contacts are saved as CSV file, continue the approach provided in the next section.

Import Address Book to Outlook from Thunderbird

  1. 1. Quit Thunderbird and Open Microsoft Outlook application
  2. 2. Now, proceed to the menu and click on File | Open an Export | Import/Export
  3. 2-2
  4. 3. Next, select Import from another program or file and hit the Next button
  5. 2-3
  6. 4. Now, select Comma Separated Values (Windows) from the file type list
  7. 5. Hit the Next button
  8. 2-5
  9. 6. Click on Browse and locate the CSV file previously created
  10. 7. On the same window, choose to select appropriate radio button options
    (Recommend selecting either Allow duplicates to be created or Do not import Duplicate Items)
  11. 8. Hit the Next button
  12. 9. Now, select Contacts from the given destination folders in Outlook application
  13. 10. Press the Next button and proceed till you press Finish button to start the Thunderbird contacts import
  14. 2-10
  15. 11. A progress window will display the ongoing process. Sit back and let it finish to finally import Address book to Outlook from Thunderbird.

No Email Migration: The procedure seems simple and easy enough to carry out but you cannot migrate the email messages to MS Outlook in this way. If you have such need, kindly refer to the query below.

"We are looking to move the Thunderbird content of our 345 staff members into Microsoft Outlook 2016. Mainly our focus is on migrating contacts and emails. The manual way to import Address book to Outlook from Thunderbird worked fine but email migration is just a whole different story. And we don't want to risk the loss of around 1 TB collective data. Kindly, refer a solution!!"
Normally users who want to move address books also have a need to do the same with emails. Now for whatever reason, if you are looking for a solution to import Thunderbird emails to MS Outlook, use reliable SysTools MBOX to PST Converter. The software works with advance algorithms which propel 100% guaranteed fast conversion without data loss. Try the demo version below and experience its A+ working personally.


Performing task as complex and hectic as email migration is always a challenge. It doesn't matter if the emails clients are among the most popular ones like Mozilla Thunderbird and MS Outlook. Some smaller tasks such as to import address book to Outlook from Thunderbird can be a little easier. We discussed an easy solution with the purpose to make readers aware of the above aspect. But for complete email message migration, such simple manual ways does not exist. With this in mind, we also provided a RELIABLE software solution within the article.

Wednesday, 12 December 2018

Save Gmail Emails As PDF Without Any Hindrance - Top 2 Ways

“Are you looking for an appropriate solution to perform conversion of multiple emails to PDF format? If yes, then you are at the right place as here, we have come up with the expert solutions to save Gmail emails as PDF. Before, that it is important to know why a user needs to save Gmails emails as PDF format.”

Why A User Needs To Save Emails As PDF

It is important to every user that their crucial data is saved in a format. That they do not require internet connectivity to access. Here, comes the relevance to save Gmail emails as PDF format. In addition, we all know that Gmail is one of the prominently used web-based email client. That can be accessed from anywhere, any time and at any device, if you have good internet connectivity. However, what if you need to access the emails in a place where is no internet. As the matter of fact, that PDF is a format which can be accessed mostly in every device. Adobe developed PDF file format and it is preferably used by many users all over the world. 

Mainly, it is used in the official document, business transaction, forms and much more. It is a file format that has captured all the elements of a printed document as an electronic image that you can navigate, share, print and view any time and anywhere. It will furnish advance features and functionalities as compared to other file formats. This portable document format makes simpler to work on digital documentation at Windows machines. So, most of the user wants to save their Gmail emails as PDF format. In this article, we are going to discuss the techniques to do the same. 

Free Solutions to Save Gmail Emails As PDF

This manual solution is mainly divided into two different techniques to save Gmail emails as PDF. It is up to users, which one way they want to opt to do same. All the methods are described step by step. you just need to follow all of them in sequence to get a better outcome.

Technique 1: Save Gmail Emails As PDF Via Google Chrome

Step 1: First of all, open the Google Chrome web browser on your local machine to log in to your Gmail account. Then, select the emails that you want to store in PDF document.

Step 2: Now, click on the “Print” tab. That is located at the top pane.

Step 3: After, selecting this option the following screen appears. choose an option to “Save as PDF” and then “Save” to proceed forward.

Step 4: Here, once you choose “Save” button a screen appears, which shows the path of the email that will be going to save as PDF format in your PC.

Step 5: Click on the “Save” button to successfully store the Gmail emails as PDF format.

Step 6: Finally, after completion of the procedure, you can check the saved email as PDF. By selecting the same path that you saved in the above step.

“I want to save all of my Gmail email messages in my inbox as specific PDF documents. I know that I can do it one at a time through "Print>save as PDF" but I am talking about 10,000+ email messages here. Is there any way to take advantage of something like the converter or could someone provide me some an efficient software to batch save all of these Gmail email messages as PDF?”

Professional Way to Save Gmail Emails As PDF in Batch

As one of our readers posted this above-mentioned query day before yesterday, it made us realize that a lot of users also face the same issues. As per the manual solution, it has some disadvantages that affect the procedure positively. The free solution is very time-consuming as compared to another one. It is very lengthy if a user wants to save their multiple Gmail emails as PDF format. So, it has taken so much of their valuable time. Thus, to overcome from all the constraints here, we come with an alternative such as SysTools Gmail Email Backup Software. With the help of this tool, a user can easily save Gmail emails as PDF. This is an effective way to do the same without losing a bit of data.

Steps to Save Gmail Emails As Portable Document

Here, this procedure saves all the Gmail email as PST format. After that, a user can easily convert them into PDF format without any hindrance. 

Step 1: Firstly, download and run the software into your local machine to save Gmail emails as PDF in bulk.

Step 2: Choose from the provided four file options to export Gmail email messages to PST.

Step 3: Now, select the elements which one you need to export as PST like all Gmail emails with their associated files.

Step 4: Lastly, click on the “Start” button in order to start the downloading of Gmail emails.

“I have seen a lot of manual methods but, there is no way to save and print several emails from Gmail. Mainly, I need to save my Gmail emails which I received after 29 Jan. So, please provide me an alternative to solve this problem. Is there any solution to save Gmail emails as PDF format with the specific date range.”

Save Outcome PST As PDF Format in Hassle-Free Manner

As per the above-outlined, considering it we come up with an appropriate way to solve this issue. A user can opt this method to save multiple or single Gmail emails as PDF format with the specific date range. This is a third party application such as “PST to PDF” software. After converting the Gmail emails to PST now, a user has to save that resultant PST file into PDF format. To do the same execute the below-outlined steps: 

Step by Step Guide to Save Gmail Messages to PDF

Step 1: At the first step, run PST to PDF software into your local machine and then add the desired file or folder to proceed forward. 

Step 2: After, selecting the file or folder you have to click on the “Advanced” options. Moreover, under the general settings following are the options provided: 

  • Date Filter Option: This feature facilitates a user to filter out the emails messages stored on PST according to the specified date. 
  • Naming Convention: While saving the components of PST files as PDF, a user can apply file naming options to save PDF file as. Save as subject, DD-MM-YY, MM-DD-YYYY, Auto incremental and so on. 
Step 3: Once, you are redirected back to the previous display, hit on “Export” button

Step 4: The PST to PDF application will begin the export procedure to convert the PST to a portable document. 

Step 5: After, completion of the procedure clicks on “OK”. After that “Save”, You can also access all the PST to PDF saved files at the desired location provided, As shown below:

Final Verdict

Gmail is one of the famous email application, but it can be used only when there is internet connectivity. Therefore, many users wish to save their Gmail emails as PDF. Considering the challenges users have to face for the same, In this article, we have learned top way s to save Gmail emails as PDF format.

Tuesday, 4 December 2018

How to Add Bates Numbers to PDF Using Various Approaches

User Query 1: “I am a business professional and have to deal with a variety of documents as a part of my duty. Apart from other things, we make fillable PDF files to collect information from the clients. We need to keep a copy of those PDF files for legal reasons. Now that problem is, we have to add bates in those fillable PDF files. None of the present team members are aware of the process and that is the reason we are asking for your help. Please tell how to add bates numbers to PDF? Thanks in advance.”
User Query 2: “Due to some legal obligation, we are supposed to have bates numbers in all the PDF files that we create. Bates numbering is not like common page numbers and we have to add prefix and suffix in it. But the major problem lies in the procedure of this task. Since we do not know how to add bates stamp to PDF, we are asking for help from the fellow members of this forum. Kindly suggest me any suitable and easy technique for this if you can.”
PDF files are commonly used document file format. It is mostly used for its security and portability. PDF files that fall under legal obligations must contain bates number, but most of the PDF file users do not know how to add Bates numbers to PDF files. To solve this problem, we will be telling you how to perform the procedure. Read on to learn more about this topic. But first of all, we will learn why people need to do add bates numbering to PDF documents.

Reasons for Bates Stamping in Adobe PDF Documents?

Bates numbering is a PDF file indexing technique that allows users to identify and retrieve necessary information quickly and easily. Sectors that use bates numbering technique most are the legal, medical and business fields. Sometimes, users even need to add multiple Bates numbering sequences in one PDF and multiple PDF files. The latest PDF Bates stamping technology also lets users add zero before the digit as well as text.

Two Ways to Add Bates Numbers to PDF

There are two ways to add bates stamp to PDF file. We will discuss both the methods in this section.

Manually Method

1. Open Adobe Acrobat Pro and click on Tools>> Pages>> Bates Numbering>> Add Bates Numbering.
2. Bates Numbering dialog box, click on Add Files and choose from Add Files, Add Folders, or Add Open Files. Now you have to choose the file or folder.
3. Sort the list of PDF files sequentially.
4. Click on Output Options to determine target location and filename.
5. Click OK and point out where to add the Bates number on the page.
6. Click on Insert Bates Number to include the total number of digits, prefix, suffix and start number.
7. Click on OK and make any changes if needed.

Professional Tool

Since there are some limitations of the manual trick and some users may find it lengthy, many people choose to use third-party solutions like PDF Bates Numberer. This software can resolve all the problems related to bates stamping in Adobe PDF files. Some of the unique features of this tool are:

Batch PDF Bates Numbering: This software allows you to add multiple PDF files at one time. Once, they are added users can add bates stamp to PDF documents. To add multiple files use Add File(s) or Add Folder options.

Encryption Removal: If the PDF files are encrypted, the tool can decrypt that file once the option is enabled.

Add Prefix and Suffix: The application also provides options to include prefix, suffix, start number, number of digits, etc.

Options for Formatting: Various formatting is also available in this utility like adding additional text and determining its position on the page.


There are many people who don’t know how to add bates numbers to PDF. That is why they search for its solution in tech forums. In this post, we have discussed different approaches to perform this task. Since the manual method takes more time and has got some limitations. Therefore, users should choose the software mentioned here as their preferred method to add bates stamp to PDF.