Saturday, 15 October 2016

Simple Solution to Crop your Oversized OST

OST files are also known as Offline Folder File. It contains all the information & data of the Exchange mailbox. It is the local copy of the mailbox data of the Exchange Server. We can access and store the information in offline mode with the help of OST file. There are several failures that results in OST file corruption, they are as follows:

1. Data storage devices.

2. Network connection failure.

3. Sudden power failure.

4. Improper maintenance of files in the OST file.

Overview to Reduce OST File Size

1. All these circumstances leads to the abruptly shut down of Microsoft Outlook when connected to Exchange server which may corrupt OST file. OST file size may increase due to frequent receiving of bulk mails in the Outlook mailbox.

2. The limitation of OST file size is 50 GB in case of UNICODE and 2 GB in ANSI format. So if standard file size exceeds to the threshold memory limit & the OST file gets oversized, then this may result as as cardinal reason for the PST file corruption.

3. It can be observed that while deleting the OST file, the volume of the file size doesn’t get reduced with respect to the size of deleted file. So if this situation occurs with Exchange server, OST Recovery is the only solution to repair those corrupt files.

Precautionary Steps

There are some precautions that needs to be taken to avoid corruptions in OST file:

1. Regular maintenance of the OST file.

2. Over sizing of the OST file should be avoided.

3. Regular back up of the OST file.

Most of the users forget to take precautions and let their OST file to exceed above the maximum capacity. There is not any automated tool provided by Microsoft that warns the users to cross the maximum capacity. But we can use the Microsoft free utility “Scanost.exe” to repair those corrupted OST.

How to reduce the file size of the OST file?

It is very important to maintain and manage the file size of the OST file for the proper functionality of the mailbox. We can reduce the file size of the OST file and increase the performance of the Microsoft Outlook.

1. Clear the archived files that are formed as a log.

2. Delete the unwanted and unnecessary emails from the folders.

3. Use Compact Now, it is a free utility provided by Microsoft to compress the OST files.

4. The file size of the OST file increases significantly while syncing the public folder favourites. It can be avoided by using cached Exchange Mode.

5. Auto Archive mailbox items to manage the mailbox.

Steps to Crop OST files Manually

Delete the unwanted files from the mailbox. It is applicable in all the versions of Microsoft Outlook.

Applicable to Microsoft Outlook 2007

1. Now go to Tools menu.

2. Click on Account Settings.

3. Select on Microsoft Exchange Server from the list and click on Change.

4. Click on More Settings.

5. Click on Offline Folder File Setting located on the Advanced tab.

6. Click on Compact Now.

For Microsoft Outlook 2003 and previous versions

1. Go to Tools menu.

2. Select the E-Mail Accounts.

3. Click on View or change the existing e-mail account.

4. Click on Next.

5. elect the Microsoft Exchange Server & then change.

6. Click on More Settings.

7. Click on Offline Folder File Setting located on the Advanced tab.

8. Click on Compact Now.

9. Click on OK when the operation is performed.

10. Click on Next and then Finish to complete the action.

For Microsoft Outlook 2010 and later versions

1. Click on File menu.

2. Select the Info tab.

3. Go to Account Settings, again click on the Account Setting option located in it.

4. Select the Microsoft Exchange Server from the list and click on Change.

5. Select More Settings.

6. Select the Offline Folder file Settings in the Advanced tab.

7. Click on Compact Now.

Alternate Solutions to crop the OST file

1. Recreating the OST file: It can be used as an alternate options instead of compacting the OST files.

2. Sync Filters: Synchronization filters enables the selected files to store in the OST file.

3. Sync Slider: This option can be used to cache only the recent items instead of complete mailbox.

4. Disable Share Folder or mail cache.

5. Remove Public Folder favourites.

6. Remove duplication created by Gmail.


There are many factors affecting OST file to corrupt. Some of them includes: viruses, phishing, malware, etc. Several precautionary measures can be taken to protect the OST files from corruption. So it is not easy to manage & recover corrupted OST file. So if you want to retain all the important data without affecting and truncating any of them, then a third party software i.e OST Recovery Tool can be helpful in such situation. One of the known software review websites like One Stop Blog has also recommended OST Recovery Tool for the retrieval of lost OST Data after deletion or file Corruption. It acts as an OST crop tool and split the OST file when it is larger than it’s file size.

Friday, 14 October 2016

Connect Zarafa to Outlook & Perform Zarafa to PST Migration

Zarafa is an open source application for Linux server that can be used by multiple professionals for their email managements. It provides its own Web-based e-mail client which includes the multiple utilities such as e-mail, calendar, and contact and task management. It has to store the entire content online which is available on server side using MySQL database. Zarafa server that stores the data items in its native file extension i.e, .ibadata and .frm. It has supported multiple number of email clients like MS Outlook, Web access via Firefox and smart phones etc. Users allows to store and manage their contacts on Zarafa mail server through these client programs.

Zarafa has a complete bundle of features such as emails, my calendar, video conferencing, audio conferencing, chat & presentation sharing with colleagues. Zarafa has one more advanced feature i.e. File management for accessing the files & documents and it can be shared with colleagues from anywhere. If a user have an internet connection for accessing the documents and files that has stored on Zarafa mail server.

However, Zarafa was designed to integrate with Microsoft Outlook which has supposed to be used as an alternative to MS Exchange Server for Linux users. It has been provided to access an email and other related services through web access. Sometimes, users upgrade to migrate Zarafa based data items into some commonly used file format to widen the range of accessibility. Microsoft Outlook is the best alternative for Zarafa users, most of them switch from Zarafa to Outlook because of it helps to store emails, calendars & contacts data items in an offline folder. In the following section, we will discuss on the scenario which leads user to Zarafa to PST migration. Also, gives a manual approach to export Zarafa to PST.

Reasons to Connect Zarafa to Outlook

Due to various reasons or issues, many Zarafa users prefer to export the data files from Zarafa to PST file in Outlook. Some of the major reasons that necessitates users to switch to another email application are mentioned below:

1. Support Windows Platform: Zarafa Server can be accessed through Linux Operating system. It helps to migrate the data items into Outlook PST file that makes it ease or convenient for users so they can access the files on Windows application.
2. Data accessibility Online: As Zarafa permits Web access, thus the data files can always be accessed online. However, Outlook PST files that are present at local location that allows users to access the files in offline mode.
3. Supports in Adverse Condition: It is beneficial to connect Zarafa to Outlook PST while in case breakdown of Zarafa mail storgae. Outlook files can easily accessed independently with Exchange Server for the interval.

Manual Ways to Zarafa to PST Migration

After observing various shortcomings of Zarafa files, many users search for a reliable and efficient solution Outlook PST files. The best manual approach is to migrate data without any kind of data lose. It performs the conversion in following steps:

A. Installing the Outlook Client

1. To install Zarafa mailbox
2. Now, assure Zarafa free Outlook is configure as email application by default as Control Panel >> Internet >> Applications.
3. After this, place the Zarafa CD in specific drive and wait for starting the CD automatically and then, select the uppermost tab as Windows Client.
4. In case, if the users got the client from another source, Now, enter the file name zarafaclient.msi with clicking twice.

B. Instructions for Outlook 2003

For Outlook 2003 and XP, Creating a new mail profile. The following steps are occurred as:

1. Now, go to option Control Panel >> Mail >> Show profiles.
2. Enter Add and fill the text box. Press OK on Zarafa.

For combining the Zarafa mail filters to this profile the steps are:

1. First, create new account and then, click on Next option which shows after adding the mail profile.
2. Go to last option and select option Next >> choose >> Zarafa 6 Server and then, click on Next tab.
3. Now, enter the server host name in the field. Optionally, users can select HTTPS connections which are available.
4. After that, fill the login and password details of user.
5. Now, there are 3 possible connections choose them according to users need those are Online, cached Zarafa mode and Detect at Startup.
6. For closing the Window, choose OK.

C. Create new profile for Outlook 2007

1. Turn to Control Panel >> Mail >> Show Profiles.
2. Go to Add option and enter the title in box. Press, OK button.
3. Now, choose the option to configure Server settings manually and Select Next option.
4. Again, Choose Zarafa mail Server and then, press on Next.
5. Fill the address in Server field. Optionally, users can choose HTTPS connections if available.
6. Enter the required details i.e. user name and password.
7. Press OKbutton. After this, users can store personal or public folders in Outlook after combining the Server.
8. For finalizing the profile, click on Finish option.


This article has been written to help out Zarafa users who attempt to transfer the data from Zarafa to Outlook PST files. We have tried to cover multiple reasons associated with Zarafa to PST migration. The manual procedure has been explained so that the users can clearly understand “How to connect Zarafa to Outlook.”

Wednesday, 3 August 2016

Import Exchange EDB to Office 365 - Quick Migration Guide

Exchange EDB file

EDB file is Exchange database files which was designed on single client-server architecture. These files contain rich text data, which is stored in Exchange Server. Components that an EDB file contains are email, Contacts, calendar, and attachments. These files are the acronyms for Exchange Database. EDB files are formatted using b-tree structure. Each EDB file has a corresponding STM file, which consists of the actual SMTP message.

Office 365

Office 365 is a Subscription based service, which provides multiple services and software to the users. Office 365 is a brand name of Microsoft. It is based on cloud technology, which means you can access, store and view computer related data and services from anywhere using any platform Mac or Microsoft. Office 365 also provides cloud storage services.

Need to Import EDB to Office 365

“I am trying to migrate from Exchange on-premise to Exchange Online, but I want to access our old Exchange database to our new Exchange online platform. I did not find the direct option to import EDB to Office 365 my new platform. Whenever I try to import, it is saying that the file is unrecognized & cannot import it to your Exchange online account. I am afraid of trying to import it again & again as it may corrupt the existing Exchange EDB file.”

Note-> Now when there is a need to import EDB to Office 365, the question is how to import? Is it possible to transfer EDB to Office 365 directly. Therefore, the answer to all the questions is “YES” EDB file can be migrated to Office 365, with the help of third party utility.
We first Convert Exchange EDB to Outlook and then migrate this Outlook PST file to Office 365

Discussing How To Import Exchange EDB to Office 365

As stated already, importing EDB to Office 365 directly is very tedious and time-consuming so we are exporting EDB file to PST first then in another section we will discuss importing PST file to Office 365.

Steps to Import EDB to Outlook Data File

Refer the following steps to know how to convert EDB to PST:

1. Launch the software EDB to PST converter. In addition, follow the steps accordingly. First add the file by browsing it from its location.

2. Click on Open given below to add the EDB file and start the process. It will show you a scanning screen. As scanning is done click Ok

3. When the selected EDB file are added to the software then go to Export tab, select the folder that you want to Export to PST format, select the destination location by clicking browse and then click Export.

4. The software will start the convert EDB to PST. As the process is done, click Ok.

5. Now, you can save the imported data report for further usage. Verify the outcome in Outlook.

Note-> In the above section I have exported EDB file to PST. Now in the next section I will discuss how I Migrate Outlook to Office 365 using simple steps.

Steps to Migrate PST to Office 365

Now let us discuss how we can transfer PST to Office 365:
1. Download & launch the software. In the login Window, enter your Office 365 credentials and click on Sign in.

2. Then I choose the option 'Office 365 Restore' to upload data from PST file to Office 365 Cloud and then click 'Next'.

3. Now I Select Category, Folder Hierarchy & Date Filter options. Choose the options as per my requirement.

4. I received a Completion message when PST was migrated to Office 365.

5. To verify if the PST file is migrated successfully, I log in to my Office 365 Outlook account.


In this blog, we discussed EDB file & Office 365, the need to import EDB to Office 365 & the ways to migrate your EDB file to Office 365.This blog is designed to help users with the types of errors I face while working on Exchange EDB files and how using a third-party utility can resolve their issues as I resolved mine. In addition, steps to export EDB file extension to PST and then migrate this PST file to Office 365 is discussed because importing EDB to Office 365 directly is a lengthy process to follow.

Tuesday, 2 August 2016

Export Mailbox From Dismounted Exchange Database Using Best Method

Need to Dismount Exchange Database and Export Mailbox

There are times when it has required to dismount database. The reasons can be when you
replace hardware/software component
- Create offline backup
- Fix sever related issue
These are the various situations when you required to dismount the database.

“I have a dismounted Data Base on Exchange Server 2010 SP1 server and now I cannot get the Database Mounted again. I Installed new Exchange Server as:
2 HUB/CAS Server
2 mailbox Server
so I am facing problem in moving the Mailboxes from the dismounted Database to new server”

How to Mount Exchange Database on Server

You can mount your exchange mailbox database on server with the help of two methods by
1. Using PowerShell Command
2. Using exchange admin centre

#1. PowerShell command to mount Exchange Database on Server

To mount the Database on the Server that has mailbox server role installed on it you can use “Mount Database” cmdlet.

Mount-Database-identity [-AcceptDataLoss][-Confirm[]][-DomainController][-Force][-WhatIf[]]

This command can only be used when the following conditions are satisfied
1. Exchange IS service is running
2. Exchange Replication service is running

#2. Using Exchange Admin Center

To manage Exchange 2013 database you can use this GUI medium. What you need to do is first login to exchange Admin Center (EAC) for which you would be required internal and external URL. Check by running the New-EcpVirtualDirectory command in Exchange Management Shell

Get-ECPVirtualDirectory |Format-List Name, Internal|URL,ExternalURL

1. Once you login to EAC, click on “Servers” in the feature pane and click on “Databases” tab
2. Now select the database that want to be mounted on Server and then click on “More” button in the toolbar.
3. Click on “Mount” option and wait for a while to let the application mount the database.

You can use any of the following methods to mount the database on the server. However there are times that error “unable to mount database” can restrict smooth mounting. In such situations you can adopt a solution and convert your mailbox from Exchange to Outlook and then try to mount them on server.

Advantage of Using the Export Request:-

The PST file can be shared or saved on the shared network from where it can be accessed by the exchange server.
There is a provision to extract the mailboxes into PST file and access the mailboxes simultaneously at times.


When you are exporting mailbox it must be less than 50 Gb in size. Because the maximum PST file size limit that Outlook supports is 50 GB. And if the file size is large in size then multiple PST files can be created for every folder in a mailbox.

Common Reason To Move Mailbox to PST

- For Compliance Purpose.
- For creating Point-In time snapshot
- For creating an archive of the Mailbox

Tech Talks

1. The database is dismount and I just have 17 GB free

Ans. If the database is dismounting on its own and you have 17GB free space, then I would like to recommend you to create a new mailbox database on a separate set of disks and move the users there.

2. My database is dismounted and I am getting alerts regarding that. What to do?

Ans. What you can do is take a backup of the database and keep the backup or you can export the mailbox in database as PST file.

3. I have third party program, the program reads the EDB file and export the information but when I scanned the dismounted database, the email server stop sending and receiving.

Ans. As already discussed, use an Exchange aware backup platform to back up your database. And then use the third party tool along with the backup software to export any information.


Export Mailbox from Dismounted Exchange Database blog is aimed to help users when they dismount database and trying to mount it back. And How they can use the PowerShell command to mount the database. Scenarios where database is dismounted and need to export mailboxes to PST then surely a third party application should be adopted.

Note-> The EDB to PST Converter software can run without Exchange Server Environment.

Monday, 18 July 2016

Import DBX to Thunderbird - Steps to Migrate from Outlook Express

DBX is an Outlook Express database file, which is associated with email folders that stores email messages of a respective profile. Import DBX to Thunderbird requires to import DBX file into Windows Live Mail first by selecting file import->message->Microsoft Outlook-Express 6 and locate it to proper DBX folder and then Import this file into Thunderbird.

MBOX is a Thunderbird file format and used for holding collections of email messages. All messages in MBOX are concatenated and stored as a plain text in a single file.

Errors With Outlook Express DBX File

Here the next section will discuss how we can Import DBX file to another mail client, for a better and efficient performance.

Importing DBX to Thunderbird

Importing DBX to Thunderbird directly is not convenient and quite tedious task. However, there are multiple tools available in market using them we can easily Import DBX file. So here, I am discussing a tool to convert DBX file to PST and then Import this PST file in Thunderbird.

Steps to Import DBX file Using DBX to PST Converter

1. Launch the software, browse the DBX file or folder and then click ADD
2. Add the DBX file the software will start scanning and generate a preview of each in various styles
3. Go to Export, select the type as PST, Browse the destination and then click Export
4. Once the export process is done click on Ok to finish
5. Now, Open Outlook and go to file, Open & Export and click Outlook data file
6. Browse the Outlook data file, select it and click open to open the mailbox contents of MS Outlook

The Outlook Express DBX file is converted to Outlook PST. Now we will discuss how to import this PST file into Thunderbird in this section.

Steps to Import PST to Thunderbird

1. Launch the software, click on the Open tab to initiate the process
2. Now, click on Browse to select the PST file to import to Outlook.
3. Now, select the path of the PST file to be imported then click Open
4. As you selected the path, click the next Browse Button to select the destination path and then click ok. Click on Export
5. As, the Import process is done click Ok
6. Now, navigate to the location where you saved your converted PST file in MBOX format


This blog is aims to help users and provide them with a solution to Import DBX to Thunderbird, as converting DBX file directly to MBOX is a process quite lengthy and tedious. So here, we discussed steps to Convert DBX file to PST and how can we import this PST file to Thunderbird.

Friday, 10 June 2016

Where Does Outlook Store Favorites?

Favourite, the word itself defines its speciality. There is always something favourite in things you do, tasks you perform, targets you achieve, etc. Calling something Favourite is like giving preference to it. Similarly Ms-Outlook has something for managing Favourites and this Favorite thing is nothing but the Favorites Folder by Outlook. This Favorites folder of Outlook combines different accounts in one section. All your Favorites items or folders of different accounts can be placed in one folder named as Favorites Folder.

So the question arises here is: Where does MS Outlook store its Favorites folder?

In most of the discussions users say Favorites information of Outlook is stored in Outlook.xml file, and if you need to backup Favorites folder then you have to save this Outlook.Xml file somewhere. The default location path of Outlook.xml file is :

I configured my Exchange Account with Outlook 2013 in order to check the location. However, I found out that it was wrong based on my testing. Now I deleted the Outlook.xml file but the Favorites folder is still available when I open Outlook. When I terminated Outlook, a new Outlook.xml file is generated. I tried to replace the new Outlook.xml file with the tested one and now what happened is that the new Outlook Client won’t display Favorites folder. So what I found is, Outlook Favorites folder is not stored in Outlook.xml file. If you want to access other local MS Outlook item, you can use Outlook PST Viewer to view the data file.

Where Is Outlook Favorites Folder Stored?

1. My Favorites folder is still shown as it did before, with my Outlook or Exchange Server Account.

2. I can see the same folders listed when I logged on to the account using Office Web App (OWA).

3. Outlook and OWA have their Favorites Folder synchronized. As I added a folder to Favorites in Outlook, I got the same in OWA too. You can see the same below:

4. The folder I added in Outlook is automatically added to OWA too.

5. These were the scenarios for Exchange Account. Let’s talk about the other accounts in Outlook too.

(i) When I added an IMAP account in Outlook the Inbox folder automatically got added to the Favorites folder of Outlook.

Steps To Reset Favorites:-

1. Press Window + R to start Run box> Now type “Outlook.exe\resetnavpane” and then press Enter. From here, you can reset your Favorites.

2. As you reset your Navigation pane using “resetnavpane” command, it automatically regenerates the Navigation pane for the current profile. As Navigation pane is a part of Outlook Favorites, it will reset too.

Some Default Favorites Folder of Different Account Types:-

1. Exchange Account – Inbox, Sent items, Deleted items
2. IMAP Account – Inbox
3. There is no default folder in POP3 account.7

Conclusion :-

1. Favorites folder is not stored in Outlook.xml file.
2. Information of Favorites folder is stored in mailbox.
3. Exchange and Outlook Account Favorites folder synchronizes automatically.
4. When you use Outlook with POP3 account nothing is added to Favorites folder.
5. When you use Outlook with IMAP account Inbox is added to Favorites folder.

Tuesday, 7 June 2016

Extract Emails From OLM File - Through Easiest Approaches

Easiest Approaches To Extract Emails From OLM File

There are number of users of apple product. OLM is an extension of Microsoft Outlook 2011 for Mac. These file are the database files that contains all the user’s Outlook folders such as inbox, calender, contacts, tasks. Moving from Mac OLM to PST is quite challenging task but with the help of conversion software it can be done easily. Both mail clients are availed by Microsoft but have different functionalities as one supports Outlook for Mac and other support for Windows. There are many reason for extracting emails form Outlook Mac mailbox to Outlook PST.

Reasons For Extracting Emails From OLM File

There are number of reasons due to which a user need to Extract Emails From OLM file to PST files as listed below.

1. When view options are selected and you cannot access OLM files as it hides email messages in inbox. Then there is a need to Extract Emails From OlM file.

2. When you look for new email messages and no email message are received even though there is no error or synchronization problem generated in entourage for mac. Then you required to Extract Emails From OLM File.

3. When mailing list manager or junk mail filter directing email messags to other folder or sending them to trash we have to Extract Emails From OLM File in order to access them easily.

4. May be your email account is not in send/receive schedule mode.

5. It could be Due to folder setup in web based account.

Discussing Types of OLM files:-

There are two types of files available on Mac Outlook 2011 email application

1. Outlook archive .OLM -> These files are hard to export to other applicaations.
2. .Olm -> These files are easy to export, stores and manage in Mac Outlook 2011 database in .OLM file format.

Why SysTools OLM to PST converter is an excellent tool for Extracting Emails From OLM File:-

1. Because it effectively Extract OLM file and then convert it to PST or many other file formats.
2. It generates instant preview of all emails and attachments.
3. There is a split option for large size of PST file also available.
4. It is available with an option to convert OLM archive mail folder to PST.
5. It convert all OLM email messages, contacts, notes and attachments etc.

How to use SysTools OLM to PST Converter to Extract Emails From OLM File

Steps How to Extract Emails From OLM File:-

1. Download SysTools OLM to PST converter and go to
Start-> Menu-> All program -> SysTools Outlook Mac Exporter-> Add File

2. Now Browse the respective file location and Add File. Now select the OLM file location and click open to add the OLM file to software to Extract Emails From OLM File.

3. Now Add File for scanning while scanning it shows the File Name, Size and Time Details. As this scanning process is running you can preview the emails in normal Mail Tab.

4. Click on the Attachment tab and view the attachments separately.

9. Select the email you want to export and click Export.

10. Select the File format in which you want to Export OLM file.

11. Browse and select the destination location and click export.

13. Now save the Export report in csv format.

14. Now you can check the file you have exported at the location where you saved it and Open it in PST file format.

15. Now you can check the Items exported by using Outlook Mac Exporter Software. That export all your mails to PST and then Extract emails from olm file.

These are the simple approaches discussed here how to Extract Emails From OLM File. By using these approaches you can Extract Emails From OLM File and after Extracting you can easily access them in any File Format.

Monday, 6 June 2016

Know How to Import OST to Office 365 Platform in Simplest Steps

Want to move OST to Office 365 as your exchange server is crashed and your Outlook is running in cached mode but unfortunately, you could not import OST to PST before changing your account.

Quick Solution: You can upload OST files to Office 365 using SysTools OST recovery tool.


There are many ways to migrate from OST to Office 365 one could be exchange on premises to exchange online. Where Exchange on premises sends all your mailbox data to exchange online (Office 365). But to perform this task Exchange on-premises(exchange server) have to have public presence only then it will provide an Outlook anywhere service. This could be a tedious method also to convert from OST to PST Office 365.


The another method is to import all your Outlook mailbox of OST file's data to PST file format first and then access it in Office 365 from anywhere. To do so you wont have to have connection with the exchange server. You Just need to logged in to Outlook under user domain account and MAPI profile and use the cached OST data to export it to PST. Because you cannot perform this conversion until and unless being logged in with user domain account

After you performed this conversion where your .OST mailbox data is imported into PST make sure all your OST data is in PST format and then remove the current exchange account and add a new Office 365 account.

If you upload OST to Office 365, it helps you to synchronize your mail box effectively and open a corrupt or orphaned OST file also. Moving your OST mailbox data to Office 365 can also provide you the authority to access large size of database files. To move OST data files to PST there are many software available but after getting your problem I suggest you to use a reliable software that export your OST data safely and easily to PST format.

We can go with “SysTools OST to PST Converter” because of its additional qualities and other great features.
First we discuss how to convert OST file to PST using “SysTools OST to PST converter” tool then we will discuss in last section that how to import this PST file to Office 365 environment using
“SysTools Office 365 Restore”

Listing Down the Steps to Convert OST to PST

1. Open the software and click on the browser to add the file you want to migrate from OST to PST.

2. Get a preview of the offline storage mailbox content on the display panel of the software.

3. Now choose the items you want to export to PST and select the destination type to convert OST to PST.

4. Choose the destination path to store PST output file and click on export to start the process.

Advantages of OST to PST Converter:-

The advantages that you get when you use this tool to convert OST to PST (Office 365) are as follows:

1. The tool recover damaged OST files also.
2. You can preview all files before performing the conversion.
3. It works with all windows operating systems.
4. You can preview the attachments also.

After converting your Outlook OST file to PST format you can easily access them by logged into Outlook under user domain account and MAPI profile. Because you cannot perform this inversion until and unless being logged in with user domain account. For doing so you can use another SysTools Software which is “Office 365 Restore”. This Software is all about how you can upload PST file data in Office 365. You can try this because it also recover cached data and is reliable tool too to get your ost all mailbox data which you could not able to access before in one click go with SysTools Office 365 Restore.

Some of the Additional Benefits in “SysTools Office 365 Restore” are:-

1. This tool come with no size limitation.
2. Its graphical user interface is very user friendly.
3. Complete data migration from PST to office 365.
4. It always retain the technical attributes of the data even after migration.
5. Provide selective data restoration and you can apply date wise filters to upload selective PST to Office 365.
6. You can perform restoration at any point of time.
7. It has folder orientation utility also.
8. Data restoration is done without any data overlapping with no file size limitation.
9. It has great report generation feature also.

Monday, 23 May 2016

Export Outlook Mails to MBOX Using Simplest Approaches

MBOX is an application that is supported by multiple mail clients which includes Entourage Eudora, Apple Mail, Mulberry, Netscape, Opera Mail, Gnu Mail, Mutt, Cone, Claws Mail, PocoMail, Sea Monkey. MBOX file format is used for holding collections of email messages. All messages in MBOX are concatenated and stored in plain text as a single file. It uses 7-bit ASCII text for storing the message in encoded format. However, Outlook supports only PST format, and the file being a proprietary of its origin client is not accessible on any other platform. Mobile devices that are connected to Exchange Mailbox using ActiveSync cannot open PST file. PST file keeps the entire data of an Outlook profile at one place. This data includes emails, calendars, notes, contacts, tasks, etc.

Need to Export Outlook Mails to MBOX

When you want to move your profile data in PST format, from Outlook for Windows to Apple Mail on a Mac machine then conversion will be required. The latter client supports only .mbox format files and an Outlook PST file won’t be accessible on it. Outlook data files are a complete storage of collective data and its vulnerability to corruption puts the entire profile data in danger. MBOX files on the other hand store messages of a respective mail folder. Outlook Mails are prone to corruption as they have a defined size limit of 2GB and if the file grew beyond this limit it is corrupted. When the Outlook file is shared among multiple users then the chances of Outlook file corruption increases. Outlook files are device specific and are not accessible on any other device.

How to Export Outlook Mails to MBOX

There are multiple ways to export Outlook mails to MBOX. Here we are using a third party tool to perform this process.

Steps to Export Outlook Mails to MBOX Using Third Party Tool

1. Visit the official website and download “SysTools Outlook to MBOX Converter”

2. Once installed, run the tool can click on Open to begin with the process.

3. After you click on Open, browse and select the Outlook PST file to be converted from the Open window. Click Open.

4. Now, click Browse to select the file that is to be converted or change the selected one

5. Before clicking on Export, select the destination path of the Outlook PST file by clicking on the second Browse button on screen.

6. Select between Yes or No radio buttons given below to choose whether to maintain the folder hierarchy or not.

7. Click Export to begin

8. As conversion begins, you can see the Count Details of PST file

9. As the Export Finishes click OK, now you can find the MBOX file at the defined destination path.

10. Navigate to the location where you saved Exported Outlook Mails in MBOX format


This blog is aimed to help users in defining how they can Export Outlook Mails to MBOX as MBOX is supported by multiple mail clients and Outlook supports only PST file format. Using Outlook PST format can sometimes lead to various unknown problems, you may lose your data at some point or so. Instead of using manual procedure, go for third party tool to Export Outlook emails to MBOX. You can use the secure and reliable tool to Export Outlook Emails to MBOX.

Thursday, 19 May 2016

Export Exchange 2010 Mailbox to PST Using PowerShell Commands

This article will describe you how to export Exchange 2010 Mailbox to PST. A request of mailbox report is a process of exporting mailbox and other related data to a PST file. Only one export mailbox request can be created per mailbox, and each Mailbox request must have a unique name. Let’s talk about the command we will be executing to Export Exchange 2010 mailbox to PST.

PowerShell Command

PowerShell commands are introduced by Microsoft Exchange 2010 and are now becoming popular day by day as users are migrating to Exchange Server. They are very helpful resource for exporting mails in severe conditions where EDB files are corrupted, dismounted, or disconnected. There are various new features provided by Microsoft to Exchange Server, one of them is the use of “cmdlet” for exporting mailbox data to PST. Cmdlets are usable for carrying out administrative tasks and on premise Exchange Server premise. However, New MailboxExportRequest command is available in Mailbox Import and Export role, to use the PowerShell command we have to add the Mailbox Import Export role to a role group. Here, we discuss how to add a role to a role group and easily export Exchange mailbox to PST using PowerShell Command.

Managing Role Groups

Adding New Role Group

1. In the Exchange Administration Center (EAC), navigate to Permission -> Admin Roles and then click Add+

2. In the New Role Group Section window, provide a name for the new role group

3. You can either select the roles that you want to assign to the role group and the members you want to add to the role group

4. You can add the members accordingly

5. At last, click save to create the role group

Add Management Role to A Role Group

1. In the EAC, navigate to Permission-> Admin Roles

2. Select the Role Group to which you want to add a role, and click Edit

3. In Role section, select the roles you want to add to the role group

4. After finish, click Save

Steps to Export Exchange 2010 Mailbox to PST

1. Grant complete rights to “Import Export Mailboxes” to an account in organization

2. Now, create a network share, which is used as a file path for the exported PST files by selecting Exchange Trusted Subsystem

3. Run New-Mailbox Export Request to export Exchange mail to PST

4. To view the status of the request use the command “GetMailboxExportRequest cmdlet”

5. With GetMailboxExportRequest cmdlet command you can see other related details

6. To see the progress of all mailbox export requests, run: Get-mailbox-Export-Request-statistics cmdlet

7. To export archive mailboxes run this command

8. To remove mailbox export request run this command

9. To completely clear all the completed mailbox export requests from Exchange, run the following command.


This blog is aimed to make users know that they can export their Exchange 2010 Mailbox to PST. Moreover, in order to do so, instead of using third party EDB to PST Converter Software could be used for this extraction. In addition, the only two required parameters for the command are the file path to export PST file and the name of the mailbox to export along with administrative rights to the server.