Convert Outlook Emails in DOCX Format: Approaches You can Rely On

Many Outlook users want to open their Outlook emails when the Outlook is not working due to some reasons. Apart from this, they need to convert Outlook emails in DOCX format to share the emails to people without Outlook. If you are facing the same need, continue reading.

In this write-up, you will know various processes to convert outlook email data into DOCX file type. First of all, have a look at a relevant user query:

"I am working with data sent to me via Outlook emails. My task is based on MS Word and it really annoying to open MS outlook again and again for reference. So, I am looking for a way to convert Outlook emails to DOCX. Is there any native option available for this? If not, then kindly suggest any software that can convert emails into Word DOCX?"

Proven Approaches to Export Outlook Emails to DOCX

As we have already mentioned that this conversion is possible in multiple ways, let us know the ways one by one. We will begin the discussion with the manual approach.

Native Option to Convert Outlook Emails in DOCX

Start MS Outlook and open the email you want to convert.

Click on File tab and choose Save As option. A dialog box will open.

Select location for storing the file and choose HTML as the Save As file type from the drop-down menu.

Click on Save button to save the email as HTML.

Open MS Word and click on File -> Open and choose the HTML file you just saved.

The file will open. Now press CTRL + S to save the file.

In the Save As window, choose DOCX as the Save As format. Click on Save.

Now, the Outlook email will be saved in DOCX format.

Best Method to Convert Outlook Emails from PST in DOCX

If you have a bulk number of emails to convert or do not find the manual method useful, you have alternatives before you. Outlook PST Recovery Tool is the application that can quickly convert any number of Outlook emails into DOCX file type. Even if you do not have Outlook installation on your computer, conversion from PST file is possible with this software.

This is how you can convert Outlook emails in DOCX format with Outlook Converter.

1. Open Outlook Converter Tool on Computer.
   
   
2. Click on Add file and navigate to the location where PST file is located.
   
3. Select the PST file and wait till the software loads it.
   
4. After loading, all of its data will be visible for preview.
   
5. Click on Export button and select the email folders you want to convert.
6. Choose Document option from the right side and choose DOCX as your target format.
   
7. Select any folder to save the file and click on Export button to begin the conversion.
   
8. Once this whole process is over, the emails of Outlook data file will be saved as DOCX format in your preferred location. 

Free Trial Version: Outlook Email to DOCX Converter for Windows

You can also try this application for free as it offers a demo version free of cost. This free version has only one restriction which is in converts the first 25 emails. Still, this version is an amazing opportunity for the users to know the functionality and efficiency of the tool.

Quick Method to Convert Outlook Emails in DOCX

Some people are more interested in the content of Outlook emails. Original formatting including images and attachments do not matter to them. They can opt for a simple and quick method to convert emails from Outlook into PDF. This method involves copying the Outlook email text and paste directly into an MS Word file. Again, this method will work only in case of a limited number of Outlook emails as users need to repeat the process for bulk emails.

Which Method is Best for You

In case you are puzzled about which method to choose to convert Outlook emails in DOCX, here are some tips for you.

If you have only a few Outlook emails to convert into DOCX, you can choose any of the options. Just remember that the manual methods will take more time and require repetitive action from you. On the other hand, the free version of the software will convert 25 emails easily.

If you have a large number of Outlook emails or need conversion from orphan PST files, PST Converter is the approach you should choose.

Conclusion

Various reasons may make people wanting to convert Outlook emails in DOCX. There are multiple ways to perform this conversion, but not all the methods are easy and error-free. All the available methods have been mentioned in this blog. Readers can choose the way based on their needs, but for a professional-grade result, the suggested application is the right method.

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Save Outlook Emails as MHT: Must Know Methods for Newbies

"I am in need to open some Outlook emails but I do not have MS Outlook installed. So I want to convert emails from Outlook to MHT format and open the emails in my web browser. Which is the most convenient way to save Outlook emails as MHT? I am not a technically expert person, so please help me with an easy solution."

With so many file formats available in the present time, none of the formats can be called unnecessary. Each file format can be used in one purpose or another. Therefore, people need to perform file conversion to get their required file type. Today, we will discuss how to save Outlook emails as MHT format. Before our discussion, we will tell you in brief about MHT file and how it is different than HTML.

What is MHT File Type

MHT, or Mime HTML, is the advanced version of old HTML files. This file uses a protocol that saves the complete items of a Web page in a single archive file. This file type ensures easy portability of emails that contain media and image in a single archive file. This file can be opened and viewed using any web browser like Chrome, Firefox, Edge, Safari, etc.

How MHTML is Different from HTML

There are some differences between HTML and MHTML files. In HTML file, a folder is created where all the embedded files of the original HTML file is saved separately.  If any of these loose files are lost or removed or deleted, HTML file viewing becomes impossible. MHT file does not contain any such risk as all the files are saved together in an archived format.

How to Save Outlook Emails as MHT Format

As you have already learned about the benefits of MHTML file over HTML, many people may want to convert Outlook emails as MHT. Let us tell you two popular methods to convert emails to MHT format from Outlook. First of all, we will have a look at the manual method and then we will see how the same task can be done in a lot more easily.

Manual Method to Save Outlook Emails to MHT Format

If you are an Outlook user, you can easily convert your emails in MHT format and save them on your local computer.

a. Open Outlook and click on the email you want to save.

b. Once the email is open, click on File and Save As options.

c. Save as dialog box will appear on your screen.

d. Add file name and select MHT as the save as file type.

e. Click on Save to export email data in MHT.

Quick Method to Save Outlook Emails as MHT File

If you do not have Outlook installed on your computer or looking for a method that will allow you to convert a bulk number of Outlook emails in MHT format, try PST Converter. This application will also allow you to convert Outlook emails to HTML, MSG, PDF, EML, etc. formats. Download the software now and perform these methods:

Step 1: Open the applications and Add PST file of your choice.

Step 2: Preview the emails along with attachments.

Step 3: Click on Export and select MHT as the export file type.

Step 4: Click on Export to save Outlook emails as MHT format.

So, only in these four steps one can convert their PST file email data into desired MHT format.

Star Features of the Tool

• If you use this application, you will be able to convert a large number of emails in MHT format at a time.
• You will not need any Outlook installation and directly save emails from the Outlook data file PST.
• Individual email conversion and date based selective saving are possible with this software.

Conclusion

If you are willing to save Outlook emails as MHT format, you may choose between manual and automated format. We have described both the methods with stepwise guide, so that you may choose any of the solutions. If you have only a few emails to convert, you may try the manual method which is free of cost. But if you have a large number of emails or your Outlook is not working due to errors, choosing the automated method will be the right decision.

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How to Convert Outlook Emails to EML Format

There are various mail clients in the world and they support different types of file formats. For these reasons, it becomes essential to convert file formats when people switch from one email client to another or need to move data between email applications. In this blog, we will discuss such a conversion which in PST to EML conversion. Continue reading if you want to know how to convert Outlook emails to EML format.

Why Do We Need to Convert Outlook Emails to EML

PST is the data file type that stores Outlook data locally. On the other hand, EML file format is a file that is used to store only emails. EML is supported by Thunderbird, Window Mail, MS Outlook Express, and more than 20 other email clients. If required, this file can also be opened in Internet Explorer. Now, SPT file or Outlook email data cannot be opened in any email application except Outlook. So, people need to convert Outlook emails to EML format in order to open Outlook emails without Outlook in Thunderbird and other applications.

How to Convert Outlook Emails to EML Popular Methods

There are two methods commonly used to convert PST data file to EML. One is the Traditional Method and another one is the Smart Method. We are going to discuss both the methods in the following sections.

Manual Method for PST to EML Conversion

The traditional method will require both MS Outlook and Mozilla thunderbird installed on your system. Follow the steps given below to perform the conversion.

1. Open the Mozilla Thunderbird email application. Make sure that any email account has been configured in it.

2. Click on Tools -> Import from the menu bar.

3. Select emails from the dialog box that will appear at this stage. Click on Next.

4. Choose Outlook as your source email client.

5. The email data of Outlook will begin to be imported in Thunderbird.

6. After the process is completed, click Finish.

7. The Outlook emails will be stored in a folder named Outlook Import.

8. Open the folder and select the emails you want to save as EML. Right-click on it to save inn a folder.

9. Now, all the emails are saved as EML file format.

Limitations of Traditional Method

The traditional technique comes with some limitations, such as:

1. It needs MS Outlook and Mozilla Thunderbird Installed on the same computer.

2. This process is not suitable for orphan PST file.

3. This technique needs some level of expertise for implementation.

4. The process becomes time-consuming while conversion of a large number of emails.

Smart Methods to Convert Outlook Emails to EML

As we have learned that there are many disadvantages in the traditional method. Hence, people are moving towards the smart approach witch is to use third-party application like Outlook PST Converter. This software is designed to process orphan PST files without the installation of MS Outlook and Mozilla Thunderbird. This is how you should use this tool for PST to EML conversion.

1. Download and install PST Converter Tool on Windows machine.
2. Launch the tool and add PST file in it.
3. Select Advance Scan for corrupted PST file.
4. Preview the emails and click on Export button.
5. Select EML and apply date filter and other advanced settings if needed.
6. Choose destination folder and click on Export button.
7. All the chosen emails of Outlook will be saved as EML file within a few minutes.

Benefits of using Smart Method over Traditional Method

• Convert corrupted or damaged PST file
• MS Outlook not needed for tool function
• Apply naming convention of your choice
• PST file size not an issue for the software
• Both ANSI and Unicode file are supported
• Easy to use interface with robust features

Conclusion

In the present time, people need to move data from one email application to another due to different reasons. Some of them need to know how to convert Outlook emails to EML format. We have designed this blog to help those readers so that they can learn both the traditional and smart methods from a single blog. Though both the techniques are reliable, the smart solution is the first choice of the experts as it ensures data-loss free conversion.

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How to Break PST File in Outlook 2016, 2013, 2010 and 2007

Summary: ‘How to break PST files in Outlook’ is one of the most common problems asked by several users. In this article, we are going to discuss some manual as well as automatic solutions for the same query. In addition, we will also discuss the needs to break up PST files. corruption, one can break it into multiple small parts. Also, there may various reasons for what users may need to split PST file in Outlook 2016, 2013, 2010 and 2007.
As we all know that Microsoft Outlook is an eminent email client that manages multiple user accounts. The previous versions of Outlook, incorporates PST file size restrictions and exceeding the defined file size, may lead users to permanent data loss condition. To prevent PST file corruption, one can break it into multiple small parts. Also, there may various reasons for what users may need to split the Outlook PST.

Reasons to break PST Files in Outlook

Outlook uses two formats for PST files i.e., ANSI and UNICODE but, both formats have some limitations.
ANSI: ANSI (American Standard National Institute) PST is used by MS Outlook 2002 and previous versions of Outlook. ANSI has storage limit up to 2GB. If the user exceeds this limit then, PST may go into inaccessible state or may get corrupted.
UNICODE: In MS Outlook 2003 and later versions, ANSI format was replaced by UNICODE. It increases standard size of PST files up to 20GB. Thus, the chances of data corruption and loss become very low in this format of PST.

Methods to Break PST files in Outlook 2016, 2013, 2010, 2007

Below are some simple and easiest manual methods to break down PST files in Outlook.

Method 1: Break PST Files by Import and Export Method

• Start MS Outlook, click on File >> Account settings
• Account Setting window pops up here, click on Data File >> Add
  
• Click on Create or Open Outlook Data File box, set name and location. Then,
  click on OK >> Close
• Select File >> Open >> Import
• In Import and Export wizard, choose Export to a file >> Next
• Select PST file and click on Next
  
• Then, browse a location to save the new file and hit Finish button
  
• Create Outlook Data File window will appear now.
  
• If you need to set a password or output file then, enter a password otherwise hit the Cancel button
• 
  

Note: It is a lengthy and time-consuming process also it may corrupt your file.

Method 2: Break PST Files by Move to Folder Method

Start MS Outlook and click on File >> New >> Outlook Data File

Select Office Outlook Personal Folder File (.pst) option from New Outlook Data File and click on OK

In Create Microsoft Personal Folder wizard set a new name for PST file

Select Edit >> Move to Folder >> Move items and here, click on New button

Now set name for new PST in Create New Folder window and select new PST file in Select where to place the folder section and click OK

Choose a folder for new PST file from Move items and click on OK button

Note: It is a time-consuming process and may lead you to permanent data loss condition.

Method 3: Automatic Solution

Users can use an automatic tool to break down PST file in Outlook i.e., Split PST software. It is capable to break PST files with different options. The demo version of tool only can break up to first 50 emails. If the users need to break down more emails then, they can purchase its licensed version.
Key Features:

• Divide large PST file into smaller parts by Year, Date, Size, Folder
• Software works with both Active PST file and Archive PST file
• Option to split all data items: mails, Contacts, Calendars, tasks
• No file size limitation: Break both ANSI and UNICODE Outlook PST
• Outlook application installation is not necessary to split PST files

Working Steps of Split PST Tool

• Step 1: Download and launch Split PST Tool
• Step 2: Select the desired split options
• Step 3: Select splitting option
  
  • Split by date
  • Split by size
  • Split by year
  • Split by folder
• Step 4: Click on Next and check the status report

Conclusion:

Considering users query ‘how to break PST files in Outlook’, we have suggested some easy methods to resolve this issue. The mentioned manual methods are good in some cases however, the automatic solution is best to break down PST files in Outlook without any inconvenience. Now, users can choose any solution as per their requirements.

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