Friday, 24 November 2017

Know How to Combine Multiple .vcf Files into a Single File

“Hello, World! I work as an analyst and have multiple VCF files present on my laptop. I want to combine multiple .vcf files in a single file. I really want to perform the entire migration process as soon as possible. Please Suggest Something. All leads shall be reciprocated. Thanks in Advance!”
Sometimes, it really gets irritating for the users to face the issues that mostly occur in the old phones like Nokia and they want to import the data into Gmail or any other smartphone. Now for transferring the data to a new smartphone, the users need to search for a proper and reliable solution or working method that can resolve the issue without any more error and problems encountered. Therefore, let’s go through the user's concern and provide resolution to them to Merge VCF files and make a single file.

Manual Method to Combine Multiple .vcf Files in Single File

One of the easiest and most preferable methods to transfer contacts is export to a single .vcf file and then import them into the mail contacts and synchronize mail id with the phone. While doing this, for instance in Nokia PC Suite, you will get separate .vcf files for each contact. It gets really troublesome to move files one after another in Gmail account if in case we have more than 500-600 address books as you need to repeat the same 500 or 600 times. But in this segment listed below, we have numerous methods to combine multiple .vcf files into a single file. So, follow the process and import all contacts at once.

1. Move separate .vcf file in folder’
2. Copy folder location
3. Open Windows Command Prompt and type “cmd” and tap enter and open the command prompt
4. If you have DOS Operating System, type CD and then paste contacts and finally press enter
5. Finally, type COPY *.VCF COMBINED.VCF and then select Enter key

This method will help you in combining all .vcf files into a single .vcf one namely Combined.vcf. Afterwards, the users can import combined VCF into the Gmail Account and synchronize them with your own device.

Automated Solution to Combine Multiple VCF files into Single File

If the manual method stated above doesn’t work, then in such circumstances, one of the easiest and finest way out to handle this situation by employing a professional solution like vCard Viewer Pro software. The tool has the credibility to resolve all the problems in a just single instance. Now, in the segment below we will guide you with the techniques which are followed to join multiple VCF files into one.

Step 1: First of all, download the application and install it on your local machine. Once done with installation, click start>> all programs and then tap on VCF Viewer Pro wizard

Step 2: Afterwards, click on the Add File alternative available on the display screen

Step 3: Once added the VCF file, it is displayed on software interface as described in the screenshot below

Step 4: In case the users have multiple VCF files then they need to add all the folders by making use of Add Folder. Afterwards, click on Ok option

Step 5: Once done with the entire scanning process, added Files are displayed on left side of the screen. The users can even switch between the horizontal & vertical for viewing all the files

Step 6: Choose the Merge vCard Button that pops-up in front of you. And to navigate to merge vCard and select ok >> and then Export

Step 7: Click on the OK button and one export report window will be displayed showing the success and failure count after clicking the Save Button

Step 8: Specify the name of the file and then hit on Save option. The final exported file will be previewed as described in the screenshot.

As described above, the method to combine multiple .vcf files into a single file manually. In case you are not able to come up with the desired output, the users can opt for vCard Viewer Pro software and resolve the issues without any errors and omissions encountered. So, stay connected to the article and go likewise for a manual or automated solution.

Thursday, 23 November 2017

Convert Apple Mail to PDF File Format in an Effective Manner

There are many users those are looking for a solution to save emails from Apple Mail into a secure file format such as PDF. People are searching for methods to convert Apple Mail to PDF file format. But before discussing that, we must know about the email applications and file formats. The default email application which comes with Mac OS X is Apple Mail. The important thing that we must know is that it supports MBOX file format. It is the main file type used to save all the emails in Apple Mail or Mac Mail. It is a text file that stores all the emails in a concatenated manner.

Whereas, PDF (Portable Document Format) is the most preferred format to present and exchange documents. A unique advantage of using a PDF file format is that it is independent of any application, hardware or Operating Systems. It is a widely used format for data storage and data presentation. In the following article, we will discuss methods to print MBOX to PDF file format.

Why Do Users Need to Convert Apple Email to PDF?

There can be many reasons to convert emails from Mac Mail to a secured and portable file format like PDF. Some are listed:

  • 1. The integrity of the email is protected and all the contents of the email like the fonts, headings or the images remain same. That’s why it is better to convert Apple Mail to PDF.
  • 2. The PDF file format has a number of useful features that help a user to save and view the email messages in a structured manner.
    PDF documents are platform independent and can be accessed from any OS like Windows, Linux or Mac.
  • 3. The PDF files can be protected by the password which makes it safe from unauthorized users and hackers.

Manual Process to Convert Apple Mail to PDF

These are the following steps to export emails from Mac Mail to portable document format:

  1. 1. Open Apple Mail and select an email which you need to convert.
  2. 2. Double-click on it and open the email.
  3. 3. Go to the Print option from the Mail menu.
  4. 4. In this, click on PDF from the drop-down menu options and then select Save as PDF option.
  5. 5. Navigate to the location where the email is to be stored after the conversion to PDF process.
  6. 6. Type in the name in which the newly created PDF file is to be saved and click on Save.
  7. 7. The process of Apple Mail (MBOX) to PDF then gets successfully completed.

Some Limitations

There are few drawbacks of using manual procedures to convert Apple Mail to PDF as listed:

  • 1. Apple Mail client has to be installed on the Mac system. 
  • 2. If the user has shifted from Mac to Windows and wants to convert all the emails from Mac emails to PDF format, then it is not possible due to the MBOX file format being in Windows OS.
  • 3. It is a very tedious process to select email one at a time and then, convert that email to PDF file format.
  • 4. Also, the process of conversion takes too long time with serious efforts from the user.
  • 5. A non-technical person may find the process too cumbersome and hence there is an added risk that the emails may get altered or the data may get lost during the conversion process.

Superior Third-Party Software Tools

Looking at the drawbacks associated with the manual method, it is safely recommended that a reliable professional tool is sought to convert Apple Mail to PDF format. The MBOX Viewer Pro is an automated tool that helps a user to view his emails from Apple Mail along with its attachments. The best advantage of this software is that the supporting email client need not be installed to view the .mbox files. All the data items with item count are displayed by the software.


The Portable-Document-Format (PDF) provides data portability, security and integrity. So, it is highly recommended that the user should convert Apple Mail to PDF document. Thus, the email communication data remains safe without its integrity getting compromised. This blog deals with the manual method to export Apple emails to PDF file format. Also, it is recommended to try the third-party tool which gets the task done effectively and quickly.

Monday, 20 November 2017

Migrate AOL Mail to Outlook Application by Converting PFC to PST

AOL is a popular web-based email client and has the data stored in the PFC (Personal Cabinet File) format whereas Microsoft Outlook stores the emails and its related contents in PST format. Due to the mismatch of the file formats, AOL emails cannot be accessed directly in Outlook. They have to be converted to the PST format and then can be viewed on Outlook. To convert AOL PFC to PST, this blog discusses the methods to migrate AOL Mail to Outlook email application. Once a user asked:

"I have an account in AOL for a long time and now I wish to have a new account in Microsoft Outlook. Could you help me in transferring the contents of my AOL account to the Outlook account so that I can retain the data without losing any information?"

Reasons to Convert AOL to Outlook PST

Reasons may be varied as when the users of a particular organization have to move from AOL Mail to Outlook. Also, Microsoft Outlook has some unique features, which coax the users towards this migration. Those features of Outlook luring users are as follows: 

  • 1. It can be integrated with different inbuilt MS Office applications.
  • 2. It is a highly secure email client having cross-program functionalities.

Manual Methods to Migrate AOL Mail to Outlook

Method 1: Migrate via Emails
  • 1. The user has to select the email messages that are to be transferred to Outlook PST format
  • 2. Send the emails to the email account on MS Outlook
  • 3. The emails received in MS Outlook will be automatically in PST form and can be viewed after configuring the email account.

Method 2: Add AOL Mail Account to Outlook 2010 Using IMAP
  • 1. Open Outlook program.
  • 2. Click on File -> Info -> Account Settings menu to open the Account Settings Window
  • 3. Click the New button in the Email tab which is the first tab.
  • 4. The adjacent Manual setup or additional server types checkbox is to be ticked and click on Next.
  • 5. From the list of options, select IMAP/POP.
  • 6. Verify the following under the Server information section-
    - Account Type- IMAP
    - Incoming Mail Server-
    - Outgoing mail server (SMTP)-

  • 7. In the Login Information, enter-
    - User Name- Full address of AOL email, for eg,
    - Password- your AOL email password

  • 8. To migrate AOL Mail to Outlook, check on the Remember Password box.
  • 9. Click on More Settings.
  • 10. The Internet E-Mail Settings screen pops up and click on the Outgoing Server tab.
  • 11. When the Outgoing Server tab is visible, check the My outgoing server (SMTP) requires authentication box.
  • 12. Also, next you need to click on the radio button- for this, use same settings as there in my incoming mail server.
  • 13. Click on the Advanced tab now and verify the following-
    - Incoming Server (IMAP) – Port 993
    - Incoming Server encrypted connection- SSL
    - Outgoing Server (SMTP) - Port 587
    - Outgoing Server encrypted connection- TLS/Auto
  • 14. Click on OK button.
  • 15. For testing to see if everything is entered properly or not, check the ‘Test Account Settings by clicking the Next button’ box. Click on the Next button.
  • 16. If everything is entered properly, then you get a congratulations message display window saying that the tasks have been completed. Close the window. Now you can use your AOL account through Outlook.
  • 17. You will get a final congratulations window. Click on Finish button.
  • 18. Now you can access your AOL email account through Microsoft Outlook 2010. The method for other versions of Outlook like 2007, 2013, 2016 is the same. Care should be taken to verify the IMAP accounts and ports for the incoming and outgoing server.

Limitations of Manual Methods

The problem with such methods to migrate AOL Mail to Outlook is that they are suitable only for a few emails. When bulk emails and the folders are to be migrated, the techniques don’t really work. Also, some important emails may be left out in this process. Another drawback of the manual approach is that the user should have some technical expertise in IMAP/POP3 settings. Also, such processes are very lengthy and time-consuming.

Automated Tool as an Alternative

The above-listed shortcomings of the manual approach are overcome by using a reliable third-party tool like AOL to PST Converter which can effectively migrates migrate AOL Mail to Outlook email application in an easy way. There is no sort of data loss in this method. There is another advantage of doing this. It can be used to take a backup of AOL emails so that it can be retrieved when needed.

Ending Notes

AOL users face issues such as security threats and server being down, and these are the reasons why they migrate AOL Mail to Outlook. In this blog, both the manual method and the automated approach are discussed. The use of the third-party tool is also recommended since it is safe and reliable to move the data conveniently.

Thursday, 16 November 2017

Export Yahoo Mail to Apple Mail Using POP/IMAP Settings

The method of importing and exporting data from one email client into another always poses a problem to the users. Here, in this blog, we will deal with the process to export Yahoo Mail to Apple Mail. Users can set up Apple Mail to receive emails from their Yahoo account and these stored emails can be viewed offline anytime. In the following article, we have discussed two easy manual procedures to export Yahoo Mail to MBOX file format. It can be done by using the IMAP or POP synchronization method. With the help of these techniques, a user will get the entire database transferred to Apple Mail and a user can also jump from one operating system to other.

Adding Yahoo Email Account to Apple Mail By IMAP

The IMAP (Internet-Message-Access-Protocol) is a new protocol, by which, emails can be accessed and managed remotely. The actions that are done in the app affect the emails on the email server.
  • 1. Go to your Yahoo mail account.
  • 2. Select Mail -> Preferences.
  • 3. Go to the Accounts tab.
  • 4. Here click on ‘+’ symbol
  • 5. And now, add a new account.
  • 6. In the text box, fill in your email address and password and click Continue.
  • 7. In the Incoming Mail Server window, fill in all the details and click Continue like:

  • Account Type: IMAP
    Description: Description of the mail
    Incoming Mail Server:
    User Name: Yahoo username
    Password: Yahoo mail password

  • 8. In the Outgoing Mail Server window fill in all the necessary details and click on Continue.

  • Description: Any description of user choice
    Outgoing Mail Server:
    User Name: Yahoo username
    Password: Yahoo mail password

  • 9. Check the displayed Account Summary and click Create.
  • 10. Now you can access your Yahoo mails from Apple Mail.

Export Yahoo Mail to Apple Mail Using POP

The POP (Post-Office-Protocol) is also a way to get Yahoo Mail on a desktop or mobile app. The copies of the user’s emails are downloaded by the POP so that it can be moved or deleted in the application without the original mails getting affected. The POP protocol copies emails from the email server to the app and the actions performed in the app doesn’t affect the email on the server. To connect Yahoo Mail to Mac Mail, follow below steps:
  • 1. Open Apple Mail.
  • 2. Select Mail -> Preferences.
  • 3. Click on Accounts and on the Account screen click on the ‘+’ icon.
  • 4. Enter your name, your Yahoo email address and your Yahoo email password.
  • 5. Hold the Option key down until you get the Continue button.
  • 6. Click on it and release the Option key.
  • 7. In the Add Account screen, type in the following details:

  • Account Type: POP
    Description: Any useful description
    Incoming Mail Server: Incoming POP server listed in the Yahoo Mail POP settings
    User Name: The user’s entire Yahoo email ID
    Password: The user’s Yahoo email password

  • 8. Hold the Option key and press on Continue and then release the Option key.
  • 9. Click Use Secure Sockets Layer (SSL) box.
  • 10. Select Password in the Authentication menu and click on Create.
  • 11. Launch Apple Mail and select Mail -> Preferences -> Accounts tab.
  • 12. Your Yahoo Mail account is to be selected.
  • 13. Enter the incoming port listed in the Yahoo Mail POP settings in the Port field.
  • 14. Confirm and save changes by clicking on the red icon in the upper-left corner.

Drawbacks of Manual Methods

As you can see from above, the manual methods to add Yahoo Mail to Apple Mail are quite lengthy and time-consuming processes. Users need to have very good technical knowledge so as to do any of the manual procedures and any mistake can cost a loss of data to the user. Therefore, it is very important to be more cautious when it comes to data loss. To avoid such issues, you can go for another effective solution as discussed above.

Automated Approach to Forward Yahoo Mail to Apple Mail

When the manual methods to move Yahoo mailbox to Mac Mail fail for the user, then he can approach some efficient third-party tool like SysTools Yahoo Backup tool, which is convenient and easy to use. This professional tool gets the work done fast and without any loss of data. All the attachments are also exported with the mail and even items like contacts, calendar and folders with their sub-folders can also migrate from Yahoo Mail to Mac Mail.


As we all know that nowadays people are migrating from one email client to other. Therefore, they need to have methods to do such task. Therefore, this blog talks about the manual and professional methods to export Yahoo Mail to Apple Mail with all its data items. You can migrate all the data items in a very effective way. Also, it describes the limitations of manual methods and the advantages of using a good third-party tool.

Wednesday, 15 November 2017

Convert Encrypted NSF to PST file & View Emails in Outlook

IBM Notes is a standard email application which is basically a document-based database system. There are many reasons due to a user is unable to convert encrypted NSF to PST file to open Lotus Notes emails in MS Outlook. There is a requirement of technical assistance for performing the migration process. As the file is encrypted and secure, it becomes difficult for a user to move that emails to Outlook. So naturally, the users and the business enterprise looked for various alternatives that can help them to do such task. MS Outlook email client was rapidly adopted by the users due to its simplicity and efficient emailing capabilities. In the following article, we will discuss methods of opening Lotus Notes files in Outlook using effective techniques.

Difficulties Faced while Moving Secured NSF file to PST

Before the question of migration pops up, there are some extra queries that are needed to be solved. Some are:

  • 1. Converting NSF to PST: The users want some method where they can access Lotus Notes emails in Microsoft Outlook. Here the problem is that the Outlook will not be able to comprehend the imported Lotus Notes NSF file because for the reason that Outlook supports PST file format. So, in order to make Lotus Notes readable in Outlook, a user needs to convert them into PST files. 
  • 2. Converting an Encrypted NSF File: One more difficulty, the users will face is when the NSF file is encrypted. So the query that arises is if there is any method to decrypt encrypted NSF files of Lotus Notes.

Understanding Lotus Notes Password Mechanism

To convert encrypted NSF to PST, it is important to know about the mechanism on which encryption of NSF emails varies. Lotus Notes has its authentication process performed by the use of a private key and this is stored in the Notes ID file. Only when a valid password is entered, then this key become visible which decrypts the file. When these keys are added to the list of valid readers, then the users can access the key and then one can decrypt the NSF file contents that were encrypted. So in a nutshell, if the user wants to access NSF files, then he needs to know two things:

  • 1. Copy of the Notes ID file
  • 2. Password for that Notes ID file

Manual Methods to Convert Encrypted NSF to PST

The security feature in Lotus Notes is so strong that there is no simple manual method to unlock Lotus Notes files. Also, Lotus Notes or Microsoft Outlook does not provide any supplementary applications wherein the conversion process can be supported. Some of the versions support the manual conversion process, which can be performed in two steps:

- To Export Lotus Notes Data

  • 1. Launch IBM Lotus Notes application on your system.
  • 2. Open the required NSF database file by clicking on the Open button.
  • 3. Go to Menu bar -> File -> Export.
  • 4. Select the location for the file on the Export wizard
  • 5. Click on Save as Type and select Comma Separated Value or Structured Text.
  • 6. Click on the Export option after typing the file name.

- To Import the Data to Microsoft Outlook

  • 1. Launch Microsoft Outlook application on your computer.
  • 2. Click on File menu -> Open -> Import.
  • 3. Select Import from another program or file on the Import and Export Wizard and click Next.
  • 4. When choosing the format, select Comma Separated Values (Windows) and Next.
  • 5. Browse for the file created in the first process, and click Next.
  • 6. Then, select a destination folder to import the data.
  • 7. After that, click Next.
  • 8. Now, wait till the importing process is completed.
  • 9. Finally, click Finish to complete the migration process.
  • 10. Thus the NSF files can be accessed in MS Outlook.

Automated Solution for NSF to PST Migration

Usually, all such manual methods have their own drawbacks regarding the encryption and the complexity of conversion. Also, technical expertise is required to convert encrypted NSF to PST file. The conversion from Lotus Notes NSF file to Microsoft Outlook PST file can be done by the use of the third-party tool like NSF to PST Converter. This professional tool requires that the user punches in the password during the conversion process so that one can easily access them in Outlook PST file format.

Summing Up

In this article, we have dealt with the reasons why the security feature of Lotus Notes is strong and hence, the manual method for conversion of Notes NSF file into Outlook PST file is not that good for proper migration of data. One may lose data while performing conversion process. Also, this blog suggests the use of automated tools to convert encrypted NSF to PST and make the secured NSF files accessible through Microsoft Outlook.

Friday, 10 November 2017

Save Yahoo Mail as EML File Format – Backup on Hard Drive

The use of email services for personal as well as business communication purposes cannot be ignored in today’s era. Yahoo Mail forms are one of the most popular web-based email applications and are used by a large number of users worldwide. The web-based email application poses a grave security threat as well and the user is always apprehensive if the data on the Yahoo Mail is safe on the cloud services or not. But if users save Yahoo mail as EML format then the data on the cloud can be saved on the hard drive. There is a possibility that the data may get damaged or inaccessible from the cloud. Therefore, it important to download Yahoo emails to computer as a backup. Once a user asked:

"Hey! I am unable to access my Yahoo emails and I do not know the reason why. Now I want to be cautious and save my emails on the system. I have a rough idea that the single emails can be saved in EML file format. But since I do not have any technical knowledge about the method to save the Yahoo mail as .eml file, could you please guide me in getting the emails to my local system?"

Exporting of Yahoo mails to EML file format is done in order to save each email in the computer system. With this, you can download your Yahoo Mail and can access them even in offline mode. Following are some methods to convert and save Yahoo mail as EML file format; thus resolving many users’ queries.

Reasons to Save Yahoo Emails as a Backup

Yahoo Mail application by itself is a reliable way to send and receive emails. But there are some external factors which may affect the data stored in the user’s Yahoo account and hence affect the overall performance of Yahoo Mail. Some of the factors are:

  • 1. Hacking of the user’s Yahoo account
  • 2. Attack by virus and malware
  • 3. Corruption of the stored data

No doubt, all the data is stored in the cloud services, but if anything goes wrong then the user may not be able to access the server and there are chances of data loss. So, it is always advisable that the data should be saved as a backup on the local system so that the emails can be retrieved easily whenever needed as in case of data loss or for offline viewing.

Method to Save Yahoo Mail as EML

User’s Yahoo email account can be synchronized to any of the email clients available. Some of the popular email clients available are Mozilla Thunderbird, Windows Live Mail, and Outlook Express etc. Then the user needs to download each and every email in the EML file format. The email client needs to be installed in the system and all the emails should be synchronized using IMAP configuration settings. After configuration of data, you can save email messages in the local hard drive as EML file format.

Limitations of the Manual Method

The manual method of saving Yahoo mail in EML file format has some limitations like:

  • 1. The manual method is the best approach when the emails to be saved are far less. But if the emails to be stored are in bulk, then this method is very time-consuming. It is because the process will take a lot of time to save required emails individually.
  • 2. For EML file conversion, a user is required to install the email client like Thunderbird on the system. Now, this is the obvious disadvantage because the application will consume the hard disk space. If the user is facing a shortage of hard disk space, then the installation of any application will not be helpful.
  • 3. The process of saving Yahoo mail as EML format does not guarantee any user related to data safety. There are chances that there is a loss of data when the user accesses his Yahoo Mail account from other email clients.

Automated Solution to Export Yahoo Mail to EML

If the user has a bulk number of emails that are important to be saved then the professional approach like SysTools Yahoo Backup Tool works out the best. There is no such limitation when it comes to any tool. With the help of this application, one can save Yahoo mail as EML file format directly in a hassle-free way. This method is very easy and convenient. It saves a lot of time and efforts of the user to accomplish the task.

The Bottom Line

This article discusses the possible methods to save Yahoo mail as EML file format in user’s hard drive. A manual method is also mentioned in this blog which is quite time-consuming and does not ensure data safety. But an easy way out can be a professional application that can assure a user that the data is safe and secure. One can retrieve a bulk number of emails in plenty of time without any efforts.

Thursday, 9 November 2017

Lotus Notes Database Migration Using Microsoft Transporter Suite

Microsoft Transporter Suite for Lotus Notes is an inbuilt utility provided for the effective migration of the data items in the Lotus Notes email database which are stored in NSF file format to the PST file format of the MS Outlook application. In the following article, we will discuss methods related to Lotus Notes Database migration. There is an easy approach discussed in this blog that can help you to migrate Lotus Notes database to Outlook.

About the Microsoft Transporter Suite

The Microsoft Transporter Suite for Lotus Notes has the following features:
  • 1. Directory Connector: Perform synchronization between the Windows Active Directory and the Lotus Domino Directory for groups and Domino database information.
  • 2. Group Migration: An Active Directory group for the Domino directory group is created.
  • 3. Mailbox Migration: The information of migration to the Exchange Server 2007 from the Domino email database is done.
  • 4. Application Migration: The data from Domino application to Windows Share Point Services and Office Share Point server is migrated.
    Personal-Address-Book & Archive Migration: Personal-Address-Book’s info and personal-Archive-databases are moved to the mailboxes of MS Exchange Server 2007.
  • 5. Free Connector: The Domino and Microsoft Exchange Server 2007 servers can be queried when meetings are scheduled by the Lotus Notes and Microsoft Outlook users. This utility helps a lot during Lotus Notes Database migration process.

System Requirements to Download Microsoft Transporter Suite

There are few basic requirements that should be there to install MS Transporter Suite for Lotus Notes.
  • a. 32-bit/64-bit Microsoft Windows XP
  • b. 32-bit/64-bit Windows Vista
  • c. 32-bit/64-bit Windows Server 2003
  • d. 32-bit/64-bit Windows Server 2008
  • e. Exchange Server 2007
  • f. Windows Share Point Services 3.0

Lotus Notes Database migration to Outlook using Microsoft Transporter Suite

This Microsoft Transporter Suite is a free inbuilt utility provided by Microsoft in order to perform the migration from Notes to Exchange Server and then to export it into a PST file format. Follow below steps to move the data:
1. The transporter32.msi on a 32-bit system and transporter.msi on a 64-bit system are to be downloaded and installed.
2. Then, click on Next >> “I-Accept-the-Terms-in-the-License-Agreement”.

3. Select the components in the Select Components and Install Location window and browse the location.
4. Select and click on Transporter for Internet Mail and click on Next button.

5. Open Microsoft Transporter Suite for Internet Mailboxes.

6. Create a .csv file in excel and add the following fields:
  • a. SourceIdentity: User email ID
  • b. SourceServer: POP Server’s name or IP address
  • c. SourceLoginID: Name of the account user
  • d. SourcePassword: Password of the user
  • e. TargetIdentity: Email ID
7. When you click Add Mailboxes, select the CSV file created in Excel and click on Import.

8. On the left side, click on the All Mailboxes option.

9. From the right menu click the Migrate Selected Mailbox option.
10. Type POP in the Select Mailbox Type to Copy and specify the Client Access Server and click Next.

11. Choose All e-mail in the Select Date Range and click Next.

12. The summary of the selected mailboxes is shown. If all is fine, then click on Migrate button.
13. The user gets a Migration Complete message and lastly, he has to click the Finish button.

Limitations of Microsoft Transporter Suite

The Transporter Suite for Lotus Notes is though a free utility but it has its own limitations:
  • 1. The error message “Maximum Request Length Exceeded” is displayed when bulk data is migrated.
  • 2. The encrypted NSF files cannot be migrated to PST format.
  • 3. Lotus Notes should be installed on the system for the export process.
  • 4. The attachments which are with the emails may not be transferred in all the cases.
  • 5. There is a risk of data loss when there is an incomplete migration of data.
  • 6. The Lotus Notes Database migration to Outlook is time-consuming.
  • 7. Lotus Notes email folder migration doesn’t work if there are more than 1500 emails in it.

Use of Automated Tool

The Transporter Suite comes with its own set of limitations and is a very time-consuming process. Also, a user should have the technical knowledge to perform Lotus Notes Database migration process manually. Instead of it, one can go for professional tools like NSF to PST Converter that can migrate Lotus Notes NSF files to MS Outlook PST file format with ease and saves so much of time too.


This blog deals with the inbuilt utility provided by Microsoft i.e. the Transporter Suite and the working for Lotus Notes Database migration to Outlook. With the help of this blog, you can convert the Notes Storage Facility (NSF) file to the Personal Storage Table (PST) file. The migration process and its limitations are highlighted and use of the third-party tool is recommended for the migration.

Tuesday, 7 November 2017

Learn to Export Zoho to Thunderbird Effortlessly – Step By Step Guide

Nowadays, most of the Zoho mail users are looking for a solution to backup Zoho mail. If you are also one of them, then, you are at the correct place as this article will describe an effective approach to migrate Zoho to Thunderbird. Read this to learn the detailed procedure to set up Zoho mail in Thunderbird.

Brief Overview of Zoho Mail

Basically, Zoho Mail is a complete suite which provides online services. Users can easily sign up in Zoho Suite and can easily utilize the services from the Website. It is provided with commonly used online utility by creating it simple for individuals and organizations to manage the workflow. Zoho Mail also provides benefits in setting up the enterprises or businesses. It also allows users to generate and utilize their own domain-based email addresses for business communications and other professional activities.

User-Query Regarding Backup Zoho to Thunderbird

I am having some problems while performing the procedure to add Zoho mail to Thunderbird”. I am receiving the error:

Sending of username did not succeed: Mail server responded: User already specified

In this, the first error is giving Authentication Failure message and shows the message to re-enter the password, then it prompts the second error. But I am receiving the emails as I log in to Zoho account. But due to some problem, it is not working in Thunderbird.

Approaches to Add Zoho in Thunderbird

There are three techniques that make it simple and easy for the users to export Zoho to Thunderbird.

Technique 1: Manual Approach

Follow these steps to have complete Zoho Backup:
1. Open Zoho Mail and navigate to Settings.
2. Choose Mail Settings → Select Export/Import.
3. Under Export Option → Select the folder from which you want to export emails.
4. Select the duration from drop down box and click submit.
5. To export the complete folder, select “Export all Messages” → Click Export.

6. The conversion process will start for the emails in the desired folder on the parameters set by you.
7. You will receive a notification email with a link to download the emails as a .zip file.
8. The notification mail will be received by the same account from which you are exporting the mails.

Note: Please ensure that you are accessing the link from your webmail and are also logged in to your Zoho account.

Steps to Export Data from EML Files to Thunderbird

1. Open EML files and at the same time open Thunderbird on your machine.
2. Now, press CTRL+A and choose all the EML files.
3. Drag and drop the selected files to Thunderbird.

But this procedure can be risky as there are chances that system might stop working while migrating a large number of files. And there is more risk of data corruption as well.

Technique 2: Backup Zoho to Thunderbird

Steps to configure Zoho Account in Thunderbird

1. Open Zoho Mail and enable POP in Zoho Mail interface.
2. Install Thunderbird on your machine.
3. Choose Tools → Select Account Settings → Add New Account Settings.
4. Select Manual Configuration in the window that appeared on the screen.
5. Provide Display name, Email Address and account password.
6. The user may require “Application Specific Password” to set up the account in more than one devices if two-factor authentication is enabled.
7. Provide the server Hostname as and for incoming and Outgoing servers respectively.
8. Choose the Port numbers as '995' and '465' respectively.
9. Please ensure that Authentication type is selected as “Normal Password” for both servers.
10. Provide the “Email Address” as your username.
11. Click Done button to save all the changes and proceed to export Zoho to Thunderbird.

Limitations of Manual Techniques

The above Manual Technique is quite lengthy and time-consuming. The users who are going for this Manual Approach must be technically sound as this approach is complex to perform. Users must ensure that both the email clients Outlook as well as Windows Live Mail are installed on the system before migrating Zoho in Thunderbird.

Technique 3: Professional Utility

To make the migration process easy and to reduce the time duration, users can opt SysTools Zoho Backup utility. Using this software, users can easily create the backup the complete data of Zoho Mail by maintaining its integrity and gives an option to the users to set up Zoho Mail in Thunderbird. The credentials of Zoho Mail is required to accomplish this migration procedure.


Sometimes to avoid the disastrous conditions it becomes mandatory for the user to backup the data. In this era of technology, there are various users who are searching for a solution to export Zoho to Thunderbird. In the above-discussed article, we are providing two solutions to perform Zoho Backup and set up Zoho Mail in Thunderbird.

Thursday, 2 November 2017

Import Mail from Yahoo to Thunderbird- Effortless Solutions

The Yahoo is considered as the third largest web-based email service in all over the world. Several users prefer to change from one platform to another due to a number of email applications are increasing day by day. But, this switching procedure is not an easy task, because most of the applications are platform dependent. Import Yahoo contacts to Thunderbird is one of these types of conversion. The majority of Yahoo users want to migrate to some other email application because of some or the other purposes like want a desktop email client, switching from job, etc. So, in the upcoming section, we are going to discuss the manual as well as automated approaches to export mail from Yahoo to Thunderbird.

Needs to Transfer Email from Yahoo to Thunderbird

There are several reasons why a user want to switch from Yahoo to Mozilla Thunderbird account, few of the causes behind this conversion are listed below:

  • • Issue to manage a large number of emails due to continuous increase in the Yahoo database size.
  • • Some users find the interface is difficult to operate the application.
  • • User can’t save or backup Yahoo email to the hard drive.
  • • The user cannot access the emails in an offline mode.

Why to Choose Mozilla Thunderbird Over Yahoo?

The needs for selecting Thunderbird email client to transfer the data from Yahoo Mail is mentioned below:

  • • It can access all the data without any internet connection.
  • • Provides option to locally save emails, contacts etc.
  • • Provision to organize events, contacts, appointments, etc.
  • • Thunderbird can share the data among different users.

Due to the above-mentioned advantages, most of the users are searching for the methods to export Yahoo to Thunderbird. Before going to the solutions, you can read the query to make the topic more clear:

“I am using Yahoo Mail from the past five years. Now, I decided to move my emails and contacts to Mozilla Thunderbird. But the problem is I don’t know how to backup yahoo mail using Thunderbird. Please suggest any solutions for me. Thanks.”

How to Add Yahoo to Thunderbird Manually

The step by step procedure to Import Yahoo contacts to Mozilla Thunderbird:

Step 1: Go to the “options” from the Yahoo Mail.
Step 2: Select “Mail” option and then choose “Contacts” option.
Step 3: Click on the “Import/Export” option.
Step 4: Under the “Thunderbird” option select the “Export Now” option.
Step 5: Type the security code and then select the “Export Now” button. Then save the yahoo_xy.ldif file to the PC.
Step 6: Open Thunderbird and click on “Tools”.
Step 7: Click on the “Import” option and then go to the Address Books.
Step 8: Select the LDIF text file and then click “Next” option.
Step 9: Then finally you can select the yahoo_xy.ldif file.


There are some users who find the manual approaches time-consuming and some what tricky also. And as per the above manual method, there isn’t any limitation except that this method can export contacts only, they cannot transfer the calendars, emails, etc.

Alternative Way to Migrate from Yahoo to Thunderbird

To overcome the above limitations, it is suggested to go for a third-party software. The SysTools Yahoo Backup is one such automated utility, it allows the user to export Yahoo Mail folders to Thunderbird in a perfect manner. Because of the user-friendly interface even a non-technical user can add Yahoo email to Thunderbird without any expert help.

Some highlighted features of Yahoo Backup Tool is listed below:

  • • The tool provides an option to apply mail filter by date.
  • • It can save emails from all folders of single & multiple user accounts.
  • • Provision to download the email attachments from Yahoo Mail.
  • • The utility provides an option to remember the credentials.
  • • The Yahoo Backup software can maintain and show recent history.
  • • Provides an option to set internet bandwidth and time slot.


After reading this article, we can conclude that the conversion from Yahoo to Thunderbird is not a tedious task. With the help of manual method described in this blog, you can perform the importing process. But, it has some limitations like time-consuming and you can export the Yahoo contacts only. So, to avoid these drawbacks, you can use any hassle-free third-party tool. The Yahoo Backup software mentioned in this article can perform the conversion process in an easy and convenient manner.

Wednesday, 1 November 2017

How to Import Zoho Mail to Outlook 2016, 2013, 2010, 2007, 2003 & 2002

Are you looking for an efficient approach to backup Zoho Mail data? If yes, then you are at the exact place as this blog is discussing the precise solution to export Zoho in Outlook. Read this blog in detail to learn how to import Zoho Mail to Outlook.

Emails play a very important role in our daily lives. That is why utilizing and at the same time defending of emails has become significant. This outcome is not basically for the security of personal data but also for professional data kept. Therefore, approaches which promote these activities are mandatory for the maintenance of the online data from being deleted.

Backup of the data is an act of getting the data at a single particular location which is less vulnerable to damage. The process of creating the backup is a way to create the replica of the original data on the personal machine so that the continuity of the data is reserved by availing the data in all the conditions. That is why, the process is called as the backup because as the name suggests, copy original data even in the disastrous conditions. This blog will discuss all the possible techniques to export Zoho to Outlook.

Techniques to Import Zoho Mail to Outlook 

The two techniques are discussed below that makes it easy for the users to link Zoho to Outlook:

Manual Approach

Follow the below-given steps to backup Zoho Mail data.

1. Open Zoho Mail and click on Settings option.

2. Choose Mail Settings → Select Import/Export Messages.

3. In the Export Window, select the particular folder from where you have to create the mail backup.

4. Now, navigate to Store Location → Select Mail that is required to be exported.

5. Select the duration from drop down box → Click Submit button.
6. The request is sent to the server queue and you will receive the below-stated message.

7. After some time, you will receive a notification along with the reference URL. Using this URL, all the required emails can be easily downloaded in the Zip Format.
8. Now the mail has been sent to the same profile from which you have sent the request.
9. In some cases, if URL is clicked by you then you have the authority to download Zoho Mail Backup.

After the ZIP file is downloaded, you can simply unzip it with WinRAR Software and can see the exported emails in EML file format, then you are required to move the data in EML format to PST file format. Read on to learn the procedure to import Zoho Mail to Outlook.

Backup Zoho Mail to Outlook PST

1. Open Microsoft Outlook and Windows Live Mail on your system.
2. In Windows Live Mail, Click on FileExport option → Choose Email Messages.

3. Now Select the Program as Microsoft Exchange and click Next.

4. A message will pop up as “All Email will be exported either to Exchange Server or Outlook”. And now, click OK to migrate Zoho to Outlook.

5. Select an option for complete mail folder or select the desired mail conversion → Click OK.
6. Once, the procedure is completed, a successful completion message will appear on the screen → Click Finish and proceed to import Zoho Mail in Outlook.

Drawbacks of Manual Techniques

The above-discussed Manual Approach is complex and time-consuming as well. The user opting the Manual Approach must be technically sound. To perform this approach, both the email clients Microsoft Outlook and Windows Live Mail must be installed on the system.

Professional Third-Party Approach

To overcome the limitations of Manual Approach, users can use SysTools Zoho Backup Tool. This Software is capable to create a backup of Zoho Mail data in the exact form. It also provides an option to sync Zoho to Outlook PST. This application needs the credentials of the Zoho Mail to execute the conversion process.

Key Features

1. Backup Complete Zoho Mailbox items including emails, contacts, etc.
2. Capable to import multiple mailboxes from Zoho to Outlook at a time.
3. Provides User-Friendly interface to import Zoho Mail to Outlook.
4. Provides option to pause & resume Zoho Mail backup process.


The process to backup data is very important to avoid the disastrous situations. In case of Zoho Mail, various numerous users are searching for a technique to import Zoho Mail to Outlook. Therefore, in the above-blog, we have discussed the two approaches to execute this process and setup Zoho mail in Outlook 2010 & all the other versions.