Monday, 23 May 2016

Export Outlook Mails to MBOX Using Simplest Approaches

MBOX is an application that is supported by multiple mail clients which includes Entourage Eudora, Apple Mail, Mulberry, Netscape, Opera Mail, Gnu Mail, Mutt, Cone, Claws Mail, PocoMail, Sea Monkey. MBOX file format is used for holding collections of email messages. All messages in MBOX are concatenated and stored in plain text as a single file. It uses 7-bit ASCII text for storing the message in encoded format. However, Outlook supports only PST format, and the file being a proprietary of its origin client is not accessible on any other platform. Mobile devices that are connected to Exchange Mailbox using ActiveSync cannot open PST file. PST file keeps the entire data of an Outlook profile at one place. This data includes emails, calendars, notes, contacts, tasks, etc.

Need to Export Outlook Mails to MBOX

When you want to move your profile data in PST format, from Outlook for Windows to Apple Mail on a Mac machine then conversion will be required. The latter client supports only .mbox format files and an Outlook PST file won’t be accessible on it. Outlook data files are a complete storage of collective data and its vulnerability to corruption puts the entire profile data in danger. MBOX files on the other hand store messages of a respective mail folder. Outlook Mails are prone to corruption as they have a defined size limit of 2GB and if the file grew beyond this limit it is corrupted. When the Outlook file is shared among multiple users then the chances of Outlook file corruption increases. Outlook files are device specific and are not accessible on any other device.

How to Export Outlook Mails to MBOX

There are multiple ways to export Outlook mails to MBOX. Here we are using a third party tool to perform this process.

Steps to Export Outlook Mails to MBOX Using Third Party Tool

1. Visit the official website and download “SysTools Outlook to MBOX Converter”

2. Once installed, run the tool can click on Open to begin with the process.

3. After you click on Open, browse and select the Outlook PST file to be converted from the Open window. Click Open.

4. Now, click Browse to select the file that is to be converted or change the selected one

5. Before clicking on Export, select the destination path of the Outlook PST file by clicking on the second Browse button on screen.

6. Select between Yes or No radio buttons given below to choose whether to maintain the folder hierarchy or not.

7. Click Export to begin

8. As conversion begins, you can see the Count Details of PST file

9. As the Export Finishes click OK, now you can find the MBOX file at the defined destination path.

10. Navigate to the location where you saved Exported Outlook Mails in MBOX format


This blog is aimed to help users in defining how they can Export Outlook Mails to MBOX as MBOX is supported by multiple mail clients and Outlook supports only PST file format. Using Outlook PST format can sometimes lead to various unknown problems, you may lose your data at some point or so. Instead of using manual procedure, go for third party tool to Export Outlook emails to MBOX. You can use the secure and reliable tool to Export Outlook Emails to MBOX.

Thursday, 19 May 2016

Export Exchange 2010 Mailbox to PST Using PowerShell Commands

This article will describe you how to export Exchange 2010 Mailbox to PST. A request of mailbox report is a process of exporting mailbox and other related data to a PST file. Only one export mailbox request can be created per mailbox, and each Mailbox request must have a unique name. Let’s talk about the command we will be executing to Export Exchange 2010 mailbox to PST.

PowerShell Command

PowerShell commands are introduced by Microsoft Exchange 2010 and are now becoming popular day by day as users are migrating to Exchange Server. They are very helpful resource for exporting mails in severe conditions where EDB files are corrupted, dismounted, or disconnected. There are various new features provided by Microsoft to Exchange Server, one of them is the use of “cmdlet” for exporting mailbox data to PST. Cmdlets are usable for carrying out administrative tasks and on premise Exchange Server premise. However, New MailboxExportRequest command is available in Mailbox Import and Export role, to use the PowerShell command we have to add the Mailbox Import Export role to a role group. Here, we discuss how to add a role to a role group and easily export Exchange mailbox to PST using PowerShell Command.

Managing Role Groups

Adding New Role Group

1. In the Exchange Administration Center (EAC), navigate to Permission -> Admin Roles and then click Add+

2. In the New Role Group Section window, provide a name for the new role group

3. You can either select the roles that you want to assign to the role group and the members you want to add to the role group

4. You can add the members accordingly

5. At last, click save to create the role group

Add Management Role to A Role Group

1. In the EAC, navigate to Permission-> Admin Roles

2. Select the Role Group to which you want to add a role, and click Edit

3. In Role section, select the roles you want to add to the role group

4. After finish, click Save

Steps to Export Exchange 2010 Mailbox to PST

1. Grant complete rights to “Import Export Mailboxes” to an account in organization

2. Now, create a network share, which is used as a file path for the exported PST files by selecting Exchange Trusted Subsystem

3. Run New-Mailbox Export Request to export Exchange mail to PST

4. To view the status of the request use the command “GetMailboxExportRequest cmdlet”

5. With GetMailboxExportRequest cmdlet command you can see other related details

6. To see the progress of all mailbox export requests, run: Get-mailbox-Export-Request-statistics cmdlet

7. To export archive mailboxes run this command

8. To remove mailbox export request run this command

9. To completely clear all the completed mailbox export requests from Exchange, run the following command.


This blog is aimed to make users know that they can export their Exchange 2010 Mailbox to PST. Moreover, in order to do so, instead of using third party EDB to PST Converter Software could be used for this extraction. In addition, the only two required parameters for the command are the file path to export PST file and the name of the mailbox to export along with administrative rights to the server.

Thursday, 12 May 2016

OFFICE ADDRESS BOOK - Complete Workaround of OAB

Office Address Book is a collection of address book or address list which is created by using Outlook contact folders. Offline address book is generated for Exchange users immediately after their account is created. It is available only when the maintenance task of Exchange Server is completed. Outlook mail account, which is associated with Exchange Server, can avail the facilities of office address book for managing contacts list. If a user is using Outlook with MS-Exchange account then your Address book will also include the Global Address List. Global Address List is a list that contains names and e-mail addresses of all the users with an account on Exchange Server.

How To Download Office Address Book?

There are two possible ways to download address book for outlook 2010/2013/2016

1. Navigate to File then go to Account Settings

2. Select Download Address Book

3. Check that the company address list is displayed in the Choose Address Book drop down menu.


1. Navigate to Send/Receive then go Send Receive Group

2. Click on Download Address Book

Download Address Book for 2007

1. Navigate to Tools then go to Send/Receive.

2. Click on Download Address Book.

3. In Information to Download option, select Full Details or No Details as per your need.

Adding an Address Book

1. Click on File option.

2. Go to Account Settings and then select Account Settings in it.

3. On the Address Book tab, select New.

4. Now, you are required to select the type of address book.

5. Add an address book by using internet directory service (LDAP)

6. Select LDAP and then click Next.

7. Now, select a server name, which is provided by your system administrator or internet service provider.

8. Click on More Settings.

9. In the display name, type the name of LDAP address book, which you want to display in address book list or dialog box.

10. In connection details, type the port no that your system administrator provides you.

11. Select Ok, Next followed by, Finish.

Removing Address Book

1. Go to File menu

2. Click on Account Settings and then select Account Settings in it.

3. On address book tab select the address book you want to remove.

Error in OAB

Outlook need not to connect to exchange server every time when a mail has to be sent or when any other user information is needed because of OAB facilities. The OAB file has to be synchronized with GAL on daily basis with Exchange Server. If OAB fails to synchronize with GAL then an error message occurs showing that the security service on the server is not valid “ERROR:0x80072F06”. Due to this error, clients are not able to download OAB files.

Causes of OAB File Error Global

1. Inappropriate updating of .oab file

2. Security certificate issue on Exchange Server

3. Fails to synchronize with GAL on Exchange Server

4. Manually downloading the OAB file from Exchange Server

5. The object list of OAB either missing (typo) or misprinted

6. OAB file corrupted or is unusable

How to Fix These Errors in OAB File?

1. Manually reset or update offline address book

2. Make sure that the URLs of OAB are set correctly in server configuration

3. The external and internal names match the names in SSL certificate

4. Delete the old OAB file in Outlook and download the new OAB file from the Exchange Server. If the error still persists then you will need to repair your Outlook using the best suited tool

5. If your OAB file has been corrupted then try to convert OST file to PST using any conversion software, so that the corruption of OST file could be tackled with

6. Before performing the conversion, make sure that it is compatible with current MS Outlook and Windows versions


Office Address Book is created using Outlook contact folders. There are two possible ways to download office address book. If OAB fails to synchronize with GAL then “ERROR:0x80072F06” occurs, which can then be resolved using various techniques and methods discussed above.