Lotus Notes is an email client, which is used for business
purposes mainly for the track, record & the activity of the employees. It
was built by IBM and is based on client-server technology. Formerly it was
recognized by the name of IBM Notes, it uses Lotus Domino as its email server. It
serves as a good option over other email clients which supports the various
versions of it. The files are created in Lotus Notes are in NSF format which
contains separate contacts list, emails, calendars, events etc., information.
Tuesday, 8 December 2015
Saturday, 21 November 2015
Solution for RRV Bucket Corruption Error in Lotus Notes
RRV bucket is an error in Lotus Notes that occurs when the .nsf file is corrupted due to specific reasons. Lotus Notes email client is a proprietary of IBM. It is an email client used by enterprises for storing data on Database.
The Record Relocation Vector (RRV) is a table that points to the notes within the database. An RRV bucket contains information to locate the data for specific notes or object identifiers within a database.
RRV points to the Lotus Notes Database and tells Notes where to find a specific Note ID.
Friday, 6 November 2015
Convert Outlook Offline File to PST
Outlook offline files cannot be converted directly to PST since
they require a connection with the Exchange Server to be accessed. The scenario
of conversion is mostly needed when a user needs to take away their mailbox
with them on leaving the current employment.
The Need to Convert Outlook Offline File to PST
Employees more often delete their account from Exchange Server
or take with them the Outlook offline file of the respective mailbox to convert
Outlook offline file to PST for its independent usage. However, the conversion
requires linking up with Exchange Server to open the same account.
In that scenario, there is no link to connect with the
Exchange Server or the restore point is not created. Nevertheless, there are
some tricks as well which can serve the purpose in some cases but are limited.
Saturday, 31 October 2015
How to Export MBOX File of Thunderbird to Lotus Notes?
Mozilla Thunderbird is an open source email client, which
gives users the option for customization and is preferred by small-scale enterprise
and home users mostly.
What is the Reason to Convert MBOX to NSF?
As MBOX file format is used by many email clients like;
AppleMail, PocoMail, Netscape, Thunderbird, etc. There is a need to convert it
to Lotus Notes if the users prefer to use their personal mailbox data on Lotus
Notes. This scenario generally occurs when an employee or user undergoes an
organizational switch as every firm uses different email clients as per their
policy.
How to Achieve Transfer of all Emails from Thunderbird to Lotus Notes?
To import the mailbox from Thunderbird to NSF format, a
third party tool can serve the purpose by providing error free conversion
without consuming more time.
However, it is always recommended to back up your data so
that it can be retrieved easily by using a software program.
How to Convert MBOX to NSF?
A good software utility can make the conversion a bit easier.
However, it is preferred to use the tool step by step.
1.Locate the imported file in the drive.
2.Drag and drop or use the browse option to add the file in
the software.
3.Then create a New Project in the software window.
4.See the preview of the imported file in the software tool,
which provides useful information of the converted file.
While considering a software utility for conversion, check
for these points which could be beneficial to you.
File Size Limit - Check the file size limit of the
conversion from MBOX to NSF. It is a crucial point, as the rate of conversion depends
on the size of data being converted.
Splitting The File - Check whether it can split the MBOX
file according to the requirement. The splitting option of the converted file
gives users the option to segregate emails having different folder from a pool
of data. There are situations in the enterprise when all the data of the
employees are embedded in a mega MBOX file, so in that case splitting option proves
to be a boon.
Search and Extract –
Sometimes it becomes difficult to locate the file in the drive, in that
case a search and extract feature can be a time saver for the user as it
becomes cumbersome to find the file in case if the user don’t know the
location.
Compatibility with Operating System- Check the compatibility
of the software with the platform on which it has to be operated. It is very
important whether the software provides update regarding support to a certain
OS in future, which can provide new features along with some bug fixations or
stability.
Support for Email Clients - How many email clients does the
software utility supports. Since there are many email clients that uses MBOX file
format, hence it should be checked thoroughly by the user whether the software
utility supports his/her email client.
Data Integrity And Error Free – The integrity of the output
file should be the utmost requirement of any user. Thus, the data should not
suffer from any loss during the conversion and is conducted in an error free
manner.
Handing of Corrupted File And Providing Security –The
software utility should be such that is can handle the corrupted or virus
infected files as well. Since the attack from any viruses, malware, Trojans,
etc., can infect the file or corrupt it.
I hope that the above article helps the users to understand
few points before going from MBOX to NSF conversion and helps in choosing the
best software to convert MBOX file to Lotus Notes NSF file utility for it.
For any query or suggestions, do mention in the comment
section.
Wednesday, 28 October 2015
How To Convert MBOX to PST for Free
Want to convert MBOX items into PST format? No matter if you have access to Outlook or not, find free MBOX file to PST conversion methods here.
MBOX files are the topmost versatile email repository. The market is familiar to a wide number of email storage files that have ever been increasing. However, MBOX is slightly different from most of them. The file is a collection of messages in plain text format. Each message contained within the MBOX file is stringed to the other at its end. Every MBOX file format represents an email folder, i.e. a collection of messages from the origin email program.
These files are generated by not one, but a variety of open source desktop mail applications. This includes; Thunderbird, Entourage, Spicebird, and many other such 3rd party applications programmed for desktop-based emailing purposes. This segment explains the requirement, advantage, and uses of the tool like MBOX file to PST converter for translating MBOX.
Scenarios of MBOX File Conversion to PST
There are a couple of scenarios that users find themselves in when trying to convert MBOX file items into PST. These scenarios are related to the availability of Microsoft Outlook for the conversion process. While for some users, Outlook and other email clients are present on the system, while others require a solution that does not need email client installation. In the next section, we will discuss the steps to perform free MBOX file to PST conversion either with Outlook or without it.
I. With Outlook
II. Without Outlook installation
Ist Case: Convert MBOX Items Into PST With Outlook
If Microsoft Outlook installation and configuration is possible, then users can easily set up a new account and use it for conversion. Another email client that supports MBOX (such as Thunderbird, Eudora, Apple Mail) is necessary to convert MBOX emails to PST successfully.
Free Manual for MBOX to PST File Conversion
1. Start Mozilla Thunderbird and access the MBOX file in it. Use ImportExportTools add-on for this process.
2. Configure a new Gmail account in Thunderbird. Enter the name, email address and password at the designated boxes and enable IMAP option.
3. Right-click on the Gmail mailbox and create a new folder with desired name.
4. Open the MBOX mailbox and select all the emails to move into PST file.
5. Either drag and drop messages into the new folder or move them using the free manual method.
6. Wait for Thunderbird to synchronize the data. Now, run Microsoft Outlook and configure the same Gmail account in it.
7. Open the New folder containing all the MBOX emails to convert to PST file. Move these files into any location within Outlook.
8. Now, go to File and select Open & Export → Import/Export.
9. Select Export to a file and hit Next.
10. Choose Outlook data file option and hit Next.
11. Select the new folder to convert to PST file and hit Next.
12. Input the names of the destination and the PST file. Choose other options as per requirement and hit Finish.
13. Choose the password for the data file or skip this step. Open the destination location to get the PST files.
Note: For this process, both Mozilla Thunderbird and MS Outlook must be installed and configured with Gmail account. The process will be time-consuming and is only recommended for those users who can afford losing some email attributes, formatting and other properties.
IInd Case: MBOX File to PST Conversion Without Outlook
If users cannot access the Microsoft Outlook email client then, no manual method can open MBOX in Outlook. The reason being no such method exists at all. A mediator is necessary for any sort of file conversion, be it in the form of email clients, external applications, or third-party solutions.
So, in order to export MBOX files into designated PST files, a user must opt for reliable software such as SysTools MBOX to PST converter. It does not require MS Outlook or any other email client for conversion. This software has a demo version to convert 25 items per folder for free into the preferred format. Moreover, it can automatically fetch mailbox items from 20 email clients, thus cutting off the average time required for scanning and overall conversion. With this software, users can enjoy PST files without losing formatting, email structure, or attributes.
- Launch MBOX file to PST Converter.
- Click on “Add File” menu option to open the MBOX selection window.
- Select MBOX files from the list and click on “Next” button.
- Here, choose “Use folder mode” to select the folder containing all MBOX files for conversion to PST.
- Wait for the software to scan the mailbox items. Then, click on any email to preview its content in different preview modes.
- For Selective Email Conversion, select all the emails using the checkbox and right-click to choose “Export” option. Alternatively, click on the Export menu button without selecting any checkbox.
- Choose between “Export All Folders” and “Export Selected Folders” as per preference. Click on “PST” format option from the list.
- Click “Split PST” and set the size to MB or GB. It will break the resultant PST files into multiple smaller PST. Users can also choose to skip this option.
- Now, set the location to save the converted MBOX files into PST using the “Change” button.
- Click on “Export” to start the file conversion process. In the end, the software displays a message confirming the process completion.
- Choose to view the report or directly open the converted file location. And find the new PST file at the location.
Note: The MBOX to PST converter tool also provides the option to merge all the MBOX files into a single PST file. Use “Folder mode” for this task. Else, the software converts MBOX files into corresponding PST files.
Need for Conversion Despite Open Accessibility
MBOX files are open to being accessed on or with any application that supports reading the file. However, there are cases where the accessibility might get troubled a bit considering the condition. Some of such circumstances and requirements have been discussed below:
- Varied Application Support: Accessibility on a variety of applications is not just a benefit but also a drawback from the security point of view. The files can be accessed by any or all MBOX supportive applications. Higher the number of applications associated with the file, complicated becomes the procedure of accessing it. Some applications import MBOX files, while others detect it from the default store folder only.
- Access Without Application: Being a simple text-based file makes MBOX readable using a text reader or editor. Notepad, for example, can read an MBOX file format directly without any trouble. However, the challenge is to read the corresponding attachments. Notepad cannot read or display attachments of any type whether text, document, or image-based. Therefore, not complete accessibility can be gained from the file. At this stage, the user needs MBOX file to PST converter to open a file without the need of an external server environment.
Outlook Data File Over Mailbox
Outlook Data files are Personal Storage Table files that consist of the entire account data of a particular user profile. The file is a proprietary of the Microsoft client thus, is not accessible by any other email program or importable on any too.
The file not only consists of email storage but also is a repository of other personal information managed by the user. The data file consists of data that includes; email folders, contact storage, calendar entries, journals, tasks, and more generated or exchanged by the user.
Therefore, for a collective representation of the MBOX file format contents conversion to PST file can be performed. Due to the lack of provision for MBOX to PST conversion, the data transfer can only take place using an external program.
Conducting The Conversion
As per the observation, the lack of procedures to make a direct and bulk data conversion from MBOX to PST, the accessibility of a third party program to be made. Therefore, MBOX to PST File Converter would be highly recommended as a suitable solution for performing the conversion of mailbox data to Outlook Data File format. The program is built to support the MBOX file format of varied platforms and convert them into more than just Outlook data file format.
Monday, 26 October 2015
Best Option To Convert From EDB To PST
Want to convert Exchange Server database to Outlook
supported data file? There are many options to do the task along with the usage
of an EDB to PST Converter. This article explains all about converting Exchange
Server data to MS Outlook data file.
What is EDB & PST File Formats?
EDB is an Exchange database file format, which is used in
most of the organizations all across the globe. Microsoft Exchange Server stores
the mailbox in EDB format file.
While PST is a Personal Storage Table file format used by
Microsoft Outlook to store individual user mailbox data. It is stored on the
local drive of the user’s machine.
Why a Converter Is Needed?
A converter tool can easily solve the issue by which the file
can become easy to work with by the change of file format and transition of
data from EDB to PST. Any issue in the Exchange Server can cause damage to user’s
mailbox.
An EDB to PST converter can be used under the following conditions:
To Reduce File Size - If the storage limit of the Exchange
Server is within local storage then it is a good option to convert the data
into PST format so it can be used by the user and can be saved on the local
drive.
To Transfer The Data – When a data has to be accessed in
Microsoft Outlook, then it must be converted to PST format.
To Change The Operating Platform - When the data of Exchange
Server is shifted from Windows platform to Macintosh then it needs to be converted
first to PST format and then further to MAC compatible Outlook program which
supports importing a PST.
Why User Wants To Switch From EDB to PST?
Exchange Server Recovery - In the case of corrupted EDB
files, PST is a suitable format to export the mailbox, which can be easily worked
on.
Timely Maintenance Of Exchange - The Exchange Server needs timely
maintenance for a proper functioning.
Secondary Data Backup - PST serves as the preferred option
to back up the data of Exchange Server in case if the server is attacked by
viruses, malware, Trojans or is affected by security breach.
What Are The Options To Convert EDB to PST?
The conversion from EDB to PST can be done manually or by
using a third party tool.
Manual
ExMerge Utility- It is a free utility developed by Microsoft
used to convert corrupted EDB database to PST.
It can handle errors and other issues, which occur in Exchange
server.
Can recover single as well as multiple mailboxes from Exchange
Server and then save it to PST format.
It prevents recursive occurrence of emails in the output PST
file.
Limitations
It is a useful utility to convert Exchange Server mailboxes into
PST. Nevertheless, it can only extract 1GB of data per hour from the Exchange mailbox.
EDB to PST Export Exchange PowerShell - It provides a
command for exporting the mailbox of the Exchange Server to the user. It is a
general command for transferring the mailbox of the Exchange Server to other or
to a PST format.
Export Mailbox- This is the command used to export the
mailbox into other mailbox or save it as a PST file. It exports all the mail
folders, calendar, notes, tasks & contacts to the directory folder.
Limitations
There is a certain limitation for using the commands as they
only support 2GB of file size.
Outlook 2003 with 32-bit along with Exchange Server or later
versions support is provided.
Third Party Converters
There are many third party converters for EDB to PST conversion
available that can export the mailbox of the Exchange Server and save it as PST
format for Outlook. These tools provide best option to convert EDB to PST along
with features that serve in severe corruption cases that are unresolvable by
manual means.
Limitation
The only limitation of this is that it can’t provide live support
for the Exchange Server.
Conclusion
Exchange server database is very sensitive and important for
an enterprise to work properly, hence its maintenance should be done properly in
regular time interval. Third party software provides superiority over manual tricks
in tackling errors or corrupt files of Exchange Server, but they can’t provide
live migration of one mailbox to other. To convert other mailbox follow email conversion tip.
I hope that the above article helps users know the best
option to convert EDB to PST.
If the above tips help you to solve the issue, do mention it
in the comment. For any query or suggestions related to the article, feel free
to ask. J
Saturday, 24 October 2015
Universal Email Conversion Tips For Home & Corporate Users
This article describes the need of email conversion along
with the need for a universal converting utility for recovery of email data.
As we know, there are millions of
users across the globe that access the internet and while using the service
there comes the need of sending and receiving emails.
What is Email Conversion?
It is the procedure of converting the repository of a given
email client into the repository format of another email client.
Why We Need To Convert Emails?
There are many email clients available for the home as well
as corporate users to choose and decide from, according to what suits their
needs and requirements.
Requirement of such applications is generally encountered in
the following conditions:-
- Change of Platform (OS) – Whenever the user shifts from one platform to other the need of conversion is possible to arise so that the other email client software can use the converted file.
- Change of Email Client – If the users want to shift their mailbox to other email client, generally they are required to perform conversion as the file formats usually vary.
- Corrupted File Format – Whenever there is a case of corrupted email files, then other method to recover them is by converting the files to other format using commercial programs.
What Are The Main File Formats Used?
There is a huge variety of email clients available that each
generates a different kind of repository for data storage. Following are some
of the most commonly used ones:-
- .PST- It is supported by Microsoft Outlook. It is the mostly used file format.
- .EDB- It is supported by Microsoft Exchange Server.
- .DBX- It is supported by Microsoft Outlook Express.
- .NSF- It is supported by Lotus Notes (IBM).
- .MBOX- It is supported by Mozilla Thunderbird and a number of other applications.
- .OST- It is supported by Microsoft Exchange Server.
- .OLM-It is supported by Microsoft Outlook for Macintosh (MAC).
- .IMM- It is supported by Incredimail.
- .TBB- It is supported by THE BAT!
Above is a list of the few file formats along with the
respective email clients that generate/support them.
Are You Switching your Email client Or Platform?
Migrating to a different email client or platform requires a conversion of the file format which can be a nightmare for the user without a converter. An
organization can suffer huge loss in the business since emails are the backbone
for gaining profit or work.
But don’t worry there are many tricks available to solve the
issue. The best option is to choose an email conversion method, only you should always back up the data at a specified location so that in case of emergency it can be
recovered without the need of third party software.
There is a converter option for every email client. Manual as
well as software tool can serve the purpose.
Manual Methods
Emails can be recovered in their original form by using the
manual tricks. However, that depends on the email clients being used. Some of
the general methods are mentioned below-
- Disconnect Old Mailbox- In case of mailbox recovery; the general step is to disconnect the old mailbox from email client.
- Create New Mailbox And Reimport The Files - After creating new mailbox and importing the old files, there are maximum chances that the data can be recovered.
Limitation
The manual method is always bound with some limitations, as
it can’t go beyond certain limits. Hence, in that case a third party software,
mainly an email converter can help solve the problem.
Software
Using a software to recover the mailbox is a professional
way to tackle the problem. Mainly for corporate users, it serves as the
lifeline.
For every email client the converter should be different
which depends on its file format. The main email converters used are mentioned in
the order of their demand amongst users:-
- EML TO PST Converter
- EML TO NSF Converter
- PST TO MBOX Converter
- OLM TO PST Converter
- EDB TO PST Converter
These are some of the options available generally for small
scale or home users. In some cases, the user needs a universal conversion tool
for shifting between platforms. In case of email, recovery, it can serve all the
combinations for the most file formats used in different email clients. Therefore,
for corporate users special bundle packages are made available that have all
the combinations to serve the purpose.
Conclusion-
Modern world can’t run without internet and emails. They are
the main source of livelihood for it. Hence, email conversion serves the
purpose in order to migrate from one platform to other.
In the next article, I will be explaining a particular
converter in detail.
I hope that the above article helps users know the
importance of email conversion.
If the above tips help you to solve the issue, do mention it in the comment. For any query or suggestions related to the article, feel free to ask. J
Thursday, 20 August 2015
How Can One Truncate Microsoft Outlook Email Messages?
MS
Outlook is one of the most versatile email clients till date. Even though the
storage formats differ, it is fully functional in both Windows and Mac operating
systems. You can use it in cache enabled mode with Exchange server and also can
make its use when offline. All these factors have largely contributed in its
popularity worldwide and thus has emerged as one of the most used email clients
on a global level. There are different versions of Outlook available and thus
different users may be working on different versions.
The
only time when Outlook might pose problems for its users is when they have to
face issues related to the size of the PST file.
Why To Truncate Outlook Email Messages?
The
previous versions of MS Outlook i.e. MS Outlook 2002 and earlier versions stored
their data in ANSI type PST file. This ANSI PST file has the size limitation of
2 GB. In case you are still using the earlier versions of Outlook, you might be
experiencing corruption issues in your PST file. This is because your PST file
has reached its maximum size limit and the data exceeding the limit usually
gets deleted. In order to fix this problem, the users can opt to truncate their
email messages so as to reduce the size of their PST file.
Before
moving on to the procedure to truncate the messages, let us first have a look
on the errors that usually arise when the ANSI PST file crosses the 2 GB size
limit.
Errors Due To Oversized PST File
- When the users try to access an oversized PST file, you will encounter below mentioned errors.
You
can also see the following error displayed:
- When your Outlook PST file reaches its maximum size limit, new messages cannot be saved in the PST file.
Furthermore,
Outlook will not receive any new messages. At such instances following error
may arise:
All
the above mentioned errors can be avoided by a truncation utility.
PST2GB: PST Truncation Utility
In
order to truncate Microsoft Outlook
email messages, Microsoft provides a utility named PST2GB. The tool helps the
users to truncate the PST files in smaller parts so as to truncate the email messages
of Outlook. This enables the user to overcome the above mentioned errors
encountered due to large sized PST file. The users can specify the size limit
of the PST file up to which the file has to be truncated.
Note: Before truncating the PST file using PST2GB, make sure to
back up the PST file data in order to protect the data from getting permanently
deleted.
Limitations Of PST
Truncation Utility
· A lot of time is
consumed while truncating the PST file. In case the user gets unsuccessful, he will
need to try again and again till the file is truncated.
·
The tool while
truncating the PST file may permanently delete some of the data residing in the
PST file.
Conclusion
Although
PST2GB deletes some data from your PST file, it can still be used to truncate Microsoft Outlook email messages after taking
backup of the PST file. And thus can
avoid the occurrence of the PST file errors.
Wednesday, 5 August 2015
Outlook 2013 Cannot Send Email - Error 554
When working with MS Outlook, an email message is transferred
through multiple mail servers before it reaches its final destination or recipient’s
mailbox. But at times due to certain issues the message does not reaches its
intended recipients and is bounced back. This hinders the smooth communication
process and leads to generation of some errors. We will focus on the Error 554
which is generated when Outlook 2013 cannot send email. Also this error is
generated in the other versions of Outlook as well.
Probable Reasons Behind Error 554
Mainly
there are two factors responsible for the Error 554 in Outlook. These are:
- Restriction On IP Address
Some of the mail servers, due to security reasons restrict some IP addresses and domains from where they receive messages. Therefore, when a message from a blocked IP address is sent to these protected mail servers, the message is bounced back and an error is generated at the sender’s end. This error message states the following:
The return message that is sent to the sender of the email
contains detailed information like timestamps, IP Address or the server hostname.
- When Message Is Sent Via Exchange Server
Error 554 can also arise when a mail from
Outlook is sent through Exchange server. This error message is observed in case
the user has not selected the option “Our server requires authentication” while
setting up the Outlook account. Also in case the domain status in Control panel
has been set to “Pending Verification” this error can arise.
Fixing Error 544 In Outlook
You
can fix the error 544 by following below mentioned procedure:
- Click on File option in Outlook.
- Select Account Settings option.
- Now, select the account from the list and click Change above the account name.
- In Change Account dialog box click on More Settings.
- In this select the Outgoing server tab.
- In this tab make sure that the option “My Outgoing Server (SMTP) requires authentication” has been enabled.
- Click OK, then click on Next and then click on Finish.
Note:
Repeat the same process with Incoming
Server.
By
performing the above procedure, we believe that the Error 554 will be fixed and
you will be able to easily send messages.
Wednesday, 15 July 2015
Explore the Difference Between SMTP, POP & IMAP!
Email
handling can be done through different methods which technically are referred
as Protocols. These protocols are used for either receiving the emails or
sending the emails. IMAP and POP protocols are used for receiving the emails
and SMTP protocol is used for sending the emails. When any user sends an email, the mail message
is moved from the front-end email client to the mail server. This mail server
will then use the destination email address to track the
destination. So the emails will be stored to the mail server unless your mail
client demands to download it. Here IMAP and POP play an important role.
POP:
When
users use computers, none of them utilize these computers all the time.
Computers are not online all the time and are turned off when necessary. POP
(Post Office Protocol) is an Internet Standard for retrieving emails from the
mail server where it is stored temporarily. In case all the computers were
supposed to be online, protocols like POP wouldn’t be useful at all. This is
because in that case the emails would have delivered directly to the
recipient’s computer. But the problem is computers are turned off mostly and
because of this, emails have to be stored somewhere else unless user is online
again. POP performs the interaction between front-end client and server which
is holding the email messages.
POP
(Post Office Protocol 3) gives a standardized way for users in order to access
mailboxes by downloading them to the computers. It works in three states;
Authorization, Transaction and Update. While using the POP protocol, the email
messages will get downloaded from the server to the local system. As emails are
saved to the system, one can easily access the emails even when internet is
unavailable.
IMAP:
IMAP
(Internet Message Access Protocol) is another Internet Standard for receiving
or we can say retrieving emails from the email server. IMAP email client
generally saves the email messages by downloading a copy of the messages from
email server to the local system but keeps a copy of the messages in the cloud
server as well. The difference is that IMAP email client will regularly
synchronize local mailbox and mail server (cloud). In case any message is
deleted from the local mails, it will be deleted from the cloud as well when
both of these platforms (email server and local mailbox) are synchronized.
The
most important feature of this IMAP email client is that the user can access
the emails from more than one location or device. This is because the emails
are stored in the email server and hence can be access through Mobile, system
in another location, etc. Emails are stored in the central server and hence can
be accessed anytime. Users can access the emails at home and work-station as
well.
SMTP:
SMTP
(Simple Mail Transfer Protocol) is the standard used by Mail Transfer Agent for
sending emails and while using the SMTP, email messages are transferred from
client to SMTP server. The messages can be then moved from one SMTP server to
another also. IMAP and POP3 are used for retrieving the emails from SMTP
Server. The most common model for SMTP is it using the TCP Transport service in
TCP/IP suite. Emails which reach to SMTP are either forwarded to remote server
or it is delivered to local mailboxes on the local server. The SMTP protocol is
only used for sending emails and not for receiving them.
Tuesday, 30 June 2015
Know How to Check Mailbox Size in Exchange 2007
While
undergoing a transition from Exchange server 2003 to version 2007, there has
been a significant change in the way of managing things at server level. Prior
to Exchange server 2007, things remained as an option in GUI. However, with the
introduction of PowerShell commands in Exchange server 2007, there has been
gains and losses for users for people. For example, the capability to view the
mailbox statistics has been a long-standing feature that was available with
Exchange server 2003 is no longer with Exchange server 2007.
In
case of Exchange Server 2007, you cannot easily view the mailbox statistics; we
have to execute some PowerShell commands.
Therefore, here we are going to have a look on the detailed procedure for how
to check the mailbox size in Exchange Server 2007.
Viewing Mailbox Size
in Exchange Server 2007
The
main reason for Microsoft eliminating the feature for displaying the mailbox
statistics from Exchange Management Shell of Server 2007 is due to the overall
change in the management process of the management console. The recipient
configuration present in Exchange server 2007 does give you the list about the
number of user mailbox, groups, or contacts present in the server but it will
not provide you with the specific details like the quantity of items in the
mailbox and their size.
To
get the information regarding the size of the mailbox, you have to start
constructing PowerShell commands. If a user is looking for a basic report that
comprise of the user mailbox size then use the PowerShell command “Get Mailbox
Statistics.
The
first impression of Get-MailboxStatistics cmdlet is that the command is going
to fetch data in volumes from the server.
The
above cmdlet provides the size of the mailbox in bytes. The field StorageLimitStatus indicates the status
of a specific mailbox. The Output can be BelowLimit,
which means that the size of the mailbox is below the IssueWarningQuota
If
the mailbox size is above IssueWarningQuota
but below the ProhibitSendQuota, then
the status of the mailbox is changed to
IssueWarning.
How to Get the
Mailbox Size in KB?
For getting the output
regarding the size of the mailbox in KB, use the following cmdlet
How Can You Obtain The
Output Information On PC?
If
a user is interested to save the output information regarding the mailbox size
and other details, then they can do so by importing the result in CSV file
format. For importing the output in CSV file format, use the following cmdlet.
Conclusion
The
above content fairly describes the way for how you can check the mailbox size
in Exchange Server 2007. Further, you can also use other PowerShell cmdlet for
extracting other type of information regarding the mailbox. Some of which may
include last login time of the user and storage limit status.