“Are you looking for an appropriate solution to perform conversion of multiple emails to PDF format? If yes, then you are at the right place as here, we have come up with the expert solutions to save Gmail emails as PDF. Before, that it is important to know why a user needs to save Gmails emails as PDF format.”
Why A User Needs To Save Emails As PDF
It is important to every user that their crucial data is saved in a format. That they do not require internet connectivity to access. Here, comes the relevance to save Gmail emails as PDF format. In addition, we all know that Gmail is one of the prominently used web-based email client. That can be accessed from anywhere, any time and at any device, if you have good internet connectivity. However, what if you need to access the emails in a place where is no internet. As the matter of fact, that PDF is a format which can be accessed mostly in every device. Adobe developed PDF file format and it is preferably used by many users all over the world.
Mainly, it is used in the official document, business transaction, forms and much more. It is a file format that has captured all the elements of a printed document as an electronic image that you can navigate, share, print and view any time and anywhere. It will furnish advance features and functionalities as compared to other file formats. This portable document format makes simpler to work on digital documentation at Windows machines. So, most of the user wants to save their Gmail emails as PDF format. In this article, we are going to discuss the techniques to do the same.
Free Solutions to Save Gmail Emails As PDF
This manual solution is mainly divided into two different techniques to save Gmail emails as PDF. It is up to users, which one way they want to opt to do same. All the methods are described step by step. you just need to follow all of them in sequence to get a better outcome.
Technique 1: Save Gmail Emails As PDF Via Google Chrome
Step 1: First of all, open the Google Chrome web browser on your local machine to log in to your Gmail account. Then, select the emails that you want to store in PDF document.
Step 2: Now, click on the “Print” tab. That is located at the top pane.
Step 3: After, selecting this option the following screen appears. choose an option to “Save as PDF” and then “Save” to proceed forward.
Step 4: Here, once you choose “Save” button a screen appears, which shows the path of the email that will be going to save as PDF format in your PC.
Step 5: Click on the “Save” button to successfully store the Gmail emails as PDF format.
Step 6: Finally, after completion of the procedure, you can check the saved email as PDF. By selecting the same path that you saved in the above step.
“I want to save all of my Gmail email messages in my inbox as specific PDF documents. I know that I can do it one at a time through "Print>save as PDF" but I am talking about 10,000+ email messages here. Is there any way to take advantage of something like the converter or could someone provide me some an efficient software to batch save all of these Gmail email messages as PDF?”
Professional Way to Save Gmail Emails As PDF in Batch
As one of our readers posted this above-mentioned query day before yesterday, it made us realize that a lot of users also face the same issues. As per the manual solution, it has some disadvantages that affect the procedure positively. The free solution is very time-consuming as compared to another one. It is very lengthy if a user wants to save their multiple Gmail emails as PDF format. So, it has taken so much of their valuable time. Thus, to overcome from all the constraints here, we come with an alternative such as SysTools Gmail Email Backup Software. With the help of this tool, a user can easily save Gmail emails as PDF. This is an effective way to do the same without losing a bit of data.
Steps to Save Gmail Emails As Portable Document
Here, this procedure saves all the Gmail email as PST format. After that, a user can easily convert them into PDF format without any hindrance.
Step 1: Firstly, download and run the software into your local machine to save Gmail emails as PDF in bulk.
Step 2: Choose from the provided four file options to export Gmail email messages to PST.
Step 3: Now, select the elements which one you need to export as PST like all Gmail emails with their associated files.
Step 4: Lastly, click on the “Start” button in order to start the downloading of Gmail emails.
“I have seen a lot of manual methods but, there is no way to save and print several emails from Gmail. Mainly, I need to save my Gmail emails which I received after 29 Jan. So, please provide me an alternative to solve this problem. Is there any solution to save Gmail emails as PDF format with the specific date range.”
Save Outcome PST As PDF Format in Hassle-Free Manner
As per the above-outlined, considering it we come up with an appropriate way to solve this issue. A user can opt this method to save multiple or single Gmail emails as PDF format with the specific date range. This is a third party application such as “PST to PDF” software. After converting the Gmail emails to PST now, a user has to save that resultant PST file into PDF format. To do the same execute the below-outlined steps:
Step by Step Guide to Save Gmail Messages to PDF
Step 1: At the first step, run PST to PDF software into your local machine and then add the desired file or folder to proceed forward.
Step 2: After, selecting the file or folder you have to click on the “Advanced” options. Moreover, under the general settings following are the options provided:
- Date Filter Option: This feature facilitates a user to filter out the emails messages stored on PST according to the specified date.
- Naming Convention: While saving the components of PST files as PDF, a user can apply file naming options to save PDF file as. Save as subject, DD-MM-YY, MM-DD-YYYY, Auto incremental and so on.
Step 3: Once, you are redirected back to the previous display, hit on “Export” button
Step 4: The PST to PDF application will begin the export procedure to convert the PST to a portable document.
Step 5: After, completion of the procedure clicks on “OK”. After that “Save”, You can also access all the PST to PDF saved files at the desired location provided, As shown below:
Final Verdict
Gmail is one of the famous email application, but it can be used only when there is internet connectivity. Therefore, many users wish to save their Gmail emails as PDF. Considering the challenges users have to face for the same, In this article, we have learned top way s to save Gmail emails as PDF format.
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