How to Add Bates Numbers to PDF Using Various Approaches

User Query 1: “I am a business professional and have to deal with a variety of documents as a part of my duty. Apart from other things, we make fillable PDF files to collect information from the clients. We need to keep a copy of those PDF files for legal reasons. Now that problem is, we have to add bates in those fillable PDF files. None of the present team members are aware of the process and that is the reason we are asking for your help. Please tell how to add bates numbers to PDF? Thanks in advance.”

User Query 2: “Due to some legal obligation, we are supposed to have bates numbers in all the PDF files that we create. Bates numbering is not like common page numbers and we have to add prefix and suffix in it. But the major problem lies in the procedure of this task. Since we do not know how to add bates stamp to PDF, we are asking for help from the fellow members of this forum. Kindly suggest me any suitable and easy technique for this if you can.”

PDF files are commonly used document file format. It is mostly used for its security and portability. PDF files that fall under legal obligations must contain bates number, but most of the PDF file users do not know how to add Bates numbers to PDF files. To solve this problem, we will be telling you how to perform the procedure. Read on to learn more about this topic. But first of all, we will learn why people need to do add bates numbering to PDF documents.

Reasons for Bates Stamping in Adobe PDF Documents?

Bates numbering is a PDF file indexing technique that allows users to identify and retrieve necessary information quickly and easily. Sectors that use bates numbering technique most are the legal, medical and business fields. Sometimes, users even need to add multiple Bates numbering sequences in one PDF and multiple PDF files. The latest PDF Bates stamping technology also lets users add zero before the digit as well as text.

Two Ways to Add Bates Numbers to PDF

There are two ways to add bates stamp to PDF file. We will discuss both the methods in this section.

Manually Method

1. Open Adobe Acrobat Pro and click on Tools>> Pages>> Bates Numbering>> Add Bates Numbering.
2. Bates Numbering dialog box, click on Add Files and choose from Add Files, Add Folders, or Add Open Files. Now you have to choose the file or folder.
3. Sort the list of PDF files sequentially.
4. Click on Output Options to determine target location and filename.
5. Click OK and point out where to add the Bates number on the page.
6. Click on Insert Bates Number to include the total number of digits, prefix, suffix and start number.
7. Click on OK and make any changes if needed.

Professional Tool

Since there are some limitations of the manual trick and some users may find it lengthy, many people choose to use third-party solutions like PDF Bates Numberer. This software can resolve all the problems related to bates stamping in Adobe PDF files. Some of the unique features of this tool are:

Batch PDF Bates Numbering: This software allows you to add multiple PDF files at one time. Once, they are added users can add bates stamp to PDF documents. To add multiple files use Add File(s) or Add Folder options.

Encryption Removal: If the PDF files are encrypted, the tool can decrypt that file once the option is enabled.

Add Prefix and Suffix: The application also provides options to include prefix, suffix, start number, number of digits, etc.

Options for Formatting: Various formatting is also available in this utility like adding additional text and determining its position on the page.

Conclusion

There are many people who don’t know how to add bates numbers to PDF. That is why they search for its solution in tech forums. In this post, we have discussed different approaches to perform this task. Since the manual method takes more time and has got some limitations. Therefore, users should choose the software mentioned here as their preferred method to add bates stamp to PDF.