How to Open Outlook Notes in Excel File

“I am an Outlook user who wants to save and open Outlook notes in Excel file. Currently, I am using Outlook 2019 and MS Excel 2016. Need suggestion on how to open Outlook Notes in MS Excel. I am open to both manual and automated solutions.”

“My Outlook is not working and I am planning to stop using it. But, its Notes section contains some valuable data for me. So, it will be better if I can access the Notes data in some other common file.  Please tell me how can I open Outlook Notes in Excel.”

Besides emailing, Outlook offers other features like contacts, calendar, etc. One less talked about feature is Outlook notes. But in terms of functionality, tasks are not less important. Sometimes, people want to open Outlook Notes in Excel file, but they do not know the process. For them, this blog will work as the perfect guide. It will share some popular ways to access Notes from MS Outlook to Microsoft Excel spreadsheets.

Method 1: Open MS Outlook Notes in Excel using Native Options

To open the Outlook Notes data in Excel file, follow these steps:

1. Open Outlook. Click on File -> Open -> Import”.
2. In the next wizard, choose “Export to a file”.
3. Select “Comma Separated Values (Windows) option on the next screen.
4. Choose “Tasks” folder from the required Outlook profile.
5. To select the saving folder location, click “Browse” button.
6. Click on Finish button to save the data in CSV file.
7. Open the CSV file in Excel spreadsheet.
8. Click on File -> Save As.
9. Add a file name and location for the Excel file to save the file in Excel.

Limitations

Before you proceed to implement this method, you should be aware of the limitations of this file.

• This method contains a lots of steps and constant supervision.
• It involves chances of data loss.
• Working Outlook email application is mandatory for this method. Otherwise, you will not be able to extract your data and open in Excel.

Method 2: Open Outlook Notes in Excel with Software

If you do not want to go through this lengthy and tedious manual method, then we have a better solution for you. Presenting, SysTools Outlook PST Converter. This software supports conversion of MS Outlook Notes and allows them to be saved in plain text format. Then, users can easily copy them in an Excel file. To learn the whole process, let us describe you the complete method with all the detailed steps:

1. Open PST Converter Tool and click on Add File button.
2. After the file is added, you can preview all the items. Click on Export to proceed.
3. Select Notes folder from the left and choose Plain Text from the right side.
4. Add saving location by clicking on Browse button.
5. Click on Export to save the selected data in Plain Text file.
6. Open the output file in Notepad and copy the whole data.
7. Open an Excel file and paste the data. Save the Excel file with your chosen name.

 Top Advantages of Using PST Converter

These are some of the main benefits of using this application for opening Notes in Excel file.

Support Outlook Notes Conversion: Most of the applications that claim to convert Outlook does not support Outlook Notes. This tool is different than those and converts all Outlook components including Notes.

Works on Any PST File: The application supports both ANSI and Unicode file. PST file generated on any Outlook version and of any size can be processed by this program.

Compatible with Corrupted PST File: Even if the source PST file in highly corrupted, this tool can fix it and then allow you to open Outlook Notes in Excel.

Extract Data Directly from PST File: This tool does not need MS Outlook email application. Users can use this software for orphan PST files too.

Windows-based Software: This tool works on all the latest version of Windows OS including Windows 10, 8.1, 8, and 7.

No Risk of Data Loss: When this utility is used, users can be completely worry-free as this tool does not involve any risk of data corruption or data loss.

Conclusion

This blog talked about the ways to open Outlook notes in Excel using some easy methods. The manual method is lengthy one and contains the risk of data loss. For this reason, people are always suggested to use the automated software PST Converter. It supports conversion of Outlook Notes directly from the PST file, so you can use it without MS Outlook installation.