Exchange Expert’s Tips To Convert OST to PST Format

Guide to Choose Professional OST to PST Converter for Exchange OST Conversion

Summary:

In the following segment, readers will come across the guide to choose a professional OST to PST converter for Exchange OST conversion and the steps that should not be taken to avoid making the situation worse.

Users working within MS Exchange Server environment accounts get their emails and other data from; tasks, calendar, notes, contacts, etc delivered and stored to the Server as a mailbox. Of all these components, a local copy is also created which can be saved on user computer as an Outlook data file but in the format of Offline Storage Table (OST). This offline file consists of the offline Outlook data, which permits its user to work even when there is no connectivity with Exchange Server. Meanwhile, the file is synchronized with Exchange Server automatically when it regains the connection with it. However, corruption issues are surfaced repeatedly due to the limitations that offline files are bound to follow. Just like PST files, offline files also have a size limitation while sudden halt in the connectivity with Exchange or power brownout during synchronization may end up causing synch failure. Therefore, here is a guide to choose a professional OST to PST converter to convert OST to PST.

Key Culprits behind OST File Corruption

Corruption of OST files depend on a variety of technical faults, human errors, and may include hardware or application failure. Thus the need to convert OST to PST file format increases.

Meanwhile, the most persistent issues faced by Exchange OST users with their data file’s integrity are caused by the reasons discussed below;

1.  Power failure or internet connection faults encountered during synchronization may lead to synchronization failure. However, in the discussed case only the offline data is not connected to the server but remains fine otherwise. However, in cases where the situation gets severe, there is high chance that users OST might get corrupted.

2.  Similar to the issue faced by Outlook Personal Data files; even OST i.e. Offline Storage Table files are limited to store data in it up to a specific size limitation only. Hence, if you think that the size of your OST is responsible for its corruption then kindly compress the data.

3.  Failure or issues surfaced at saving OST file on your local machine are due to the storage media failure and not at your end. Corruption of even a hard disk sector may be held responsible for most of the trouble being caused.

Solution for Corrupt Offline Data File

There are plenty of ways available for resolving such OST file issues to migrate OST to PST but are not entirely effectual for all levels of recovery purposes. Hence, are not suggested to be used by users. You can check the integrity ratio of your file, try to repair it, or compact / recreate it.

1.  Integrity Check: This utility is provided as an inbuilt by Microsoft Outlook client, which allows you to check the level of damage of your OST file, is affected with. In addition, the integrity it is still left.

2.  Repair Tool: This tool scans and checks; contents of the file and the intensity of damage that it has been stricken with.

NOTE: If the damage is too much or the type of corruption is too high then there are high chances of the utility to fail and make situation even worse by still trying to resolve the issue. In worst circumstances, your data may even be lost in the forceful attempt of restoring it.

3.  Recreate OST: As these files are copies of Exchange information only, OST files do not need to be backed up. In addition, in case of deletion these can be recreated by following a few manual steps of OST file re-creation.

TIP: Rather than trying to fix the same OST file you must instead try to make a new Outlook profile only followed by a re-synchronization of OST file. In addition, if the result is still showing corruption whenever Outlook tries to synchronize OST with Server; try moving the user mailbox into a different data store in order to solve the issue.

Go For a Complete Solution Instead

These are all just manual ways of rectifying the mistakes and resolving the damage but do not guarantee an infallible solution. What is the use of trusting your OST file with such solution that could land them into more trouble?

Using third party applications to migrate OST file to PST is a better investment to make monetarily as well as trust wise too. As per our guide to choose a professional OST to PST converter to convert OST to PST is the best solution to overcome the problems discussed above. The software scans the complete OST data files before conversion. The utility comes up with an option to save and load scanned OST data files. Moreover, no any external utility is required to perform the data recovery and migration. Available at a reasonable price with a trial offered beforehand and user-friendly interface, this is one trial worth investing your time and money on.

Convert OST to PST Microsoft Free Of Trouble

1.  The application lets users repair as well as restore their lost, corrupted, broken OST files back into an intact form for being accessed all over again.

2.  The conversion of damaged offline data is offered with complete reliability, which is ensured by the level of technicalities fitted within the application.

3.  You can even execute Microsoft convert OST to PST process with our tool that offers three different file formats to migrate .ost data in i.e. PST, EML, and MSG.

4.  The OST to PST application has a multifaceted set of features that group up to serve users with a complete solution with convenience and data security guaranteed.

The Final Words

In order to examine and thoroughly examine the abilities of our technically built Microsoft converter OST to PST freeware application, you can download its free version also. The trial edition lets you preview the details to convert OST to PST easily.

Read more

Fix Outlook Search No Items Found to Trouble Shoot the Search Option

Outlook Search no items found- A Brief Introduction

When a user uses an Instant Search option in Microsoft Office Outlook 2013, Microsoft Outlook 2010, or Microsoft Outlook 2007, he/she receives the following message which is mentioned below:

• Outlook Search no matches found
Few results are returned in some of the cases. If one checks the Indexing Status dialog box in MS Outlook, he/she gets through the following message:

• Search Results are incomplete as items are still being indexed or outlook search no items found
It occurs if one includes the search criteria for some items that match. Additionally, WDS (Windows Desktop Search) is even configured to index MS Offline Outlook Data (.ost) file or Outlook Data (.pst) file.

Approach to Trouble Shoot the Outlook search no items found option

Follow the methods mentioned below to perform troubleshooting of Outlook Instant Search:

Step 1: Check Indexing is complete

Follow the steps mentioned below to figure out whether indexing process is complete or not:

For Outlook 2007 no matches found

1. In MS Outlook, choose Tools, Instant Search>> Instant Search
2. Once Outlook dialog is appeared, one gets the following information:

• MS Outlook has finished the indexing of all the items
• All the new items are indexed at the time of arrival
• 0 items have remained in the Mailbox -
• 0 items left in all the open mailboxes

For Outlook 2010 and Outlook 2013 no matches found

1. In Microsoft Outlook, choose the search box
2. Choose Search>> Search Tools>> Indexing Status
3. Once Indexing Status dialog appears, one gets through the following:

• MS Outlook finished the indexing of all the items
• 0 items remaining for the process of indexing

Step 2: Correctly configure the indexing option

When MS Outlook is installed, MSG file is associated with MS Outlook MSG IFilter. The filter enables WDS index items stored in Outlook Data (.pst) and Offline Outlook Data (.ost). MS Outlook makes use of OST files when profile connected to the Exchange account has Cached Exchange Mode enabled.

In case one has already configured MS Outlook for using an Exchange Account enabled with Cache Exchange Mode or one is non Exchange email account user that uses the .pst file. He/she should follow the steps mentioned below to resolve the indexing issue.

1. Exit MS Outlook
2. Open Indexing Option

• For Windows 8
Type indexing option on the start screen, choose settings >> Indexing Option
• For Windows 7 and Vista
Choose Start>> Indexing option>> Enter


• For Windows XP
Choose Start>> Settings>> Control Panel and>> double click on Indexing option

3. Click on Indexing Option>> choose Advanced
4. Choose file types tab
5. Scroll till you get msg in extension column
6. Select msg and enable the index properties and file contents
7. Select Ok and then Close

Step 3: Outlook data in indexing included

The section details that whether Outlook data is indexed or not. If not so, try using Windows search to search for the files. It is not applicable to MS Outlook edition 2013. Follow the steps mentioned below to verify that the data of Outlook is indexed.

1. Exit MS Outlook and open the Indexing option

• For Win 8
Start Screen>> Indexing Option>> Settings>> Indexing Option

• For Win 7 or Vista

Start>> Indexing Option>> Enter

2. Make sure MS Outlook is listed in the column of included location under indexing option
3. Select Modify if Outlook is not listed and enable it
4. Select Ok and then Close

For Outlook 2007 search no results

1. Start MS Outlook
2. Choose Tools>>Instant Search>> Search Options
3. Choose to remove or add the data files

For Outlook 2010 and 2013 search no results

1. Start MS Outlook and select the search box
2. Choose Search tab>> Search tools>> locations to search
3. Opt to add or remove the data files

Step 4: Remake the catalog of search

If one is stuck in indexing and works like as if it is incomplete, remake the search catalog.

1.  Exit MS Outlook and open the option of indexing.

• For Win 8

Start Screen>> Indexing>> Settings>> Indexing Option

• For Win 7 or Vista
Start>> Indexing option>> Enter

• For Win XP
Start>> Settings>> Control Panel>> Indexing Option

2. Select modify in the indexing option and click on Ok

3. Select Advanced in Indexing Option dialog box

4. Select Rebuild in the Advanced option dialog box

5. Select Ok and then choose close

Step 5: Check the scope of search

To check the scope of searching in Outlook, one should follow the following steps:

For Outlook 2007- no matches found

1. Select drop-down arrow in Outlook
2. Select Add or remove data files option

For Outlook 2010- no items found

1. In MS Outlook, hit on the Search box
2. Click search tab
3. Current scope is shown by Scope group.

• All mail items
• Current Folder
• All subfolders
• All MS Outlook item

For Outlook 2013- no matches found

1. Click search box and select search tab
2. Current scope is presented by the Scope group

• All mail items
• Current Folder
• All subfolders
• All MS Outlook item

Conclusion

From the above write-up every user is clear with the concept Outlook search no matches found. The write-up even describes the steps, how to fix the problem with Outlook search and deal with outlook search no items found scenario. Moreover, the user will get an easy approach if he/she follows the steps carefully.

Read more

Gmail to Office 365 Migration Step by Step Without Any Omission

Gmail and Office 365 are popularly known web-based email application used by users. Both of them are the cloud-based application that needs internet connection to access account. There is not much difference in the services offered by Gmail and Office 365. However, in the case of a business organization, most of the users prefer Office 365 as an email application. It is because MS Office 365 provides more professional environment, different plans and versions for different users. Moreover, Office 365 offer more storage space when compared with Gmail. Microsoft Office provides both online and offline versions of all its applications and Office 365 is its inbuilt application so, can be used in offline mode also. All these reasons make users migrate from Gmail to Office 365.

Manual Solution to Import Gmail to Office 365

Users are looking for a solution to migrate email from Gmail to Office 365. Thus, to perform Gmail account to Office 365 migration manually using IMAP, follow the steps listed below properly:

Step 1 - Create Office 365 Mailbox: To create an Office 365 mailbox, a user needs to add either single or multiple users at once. Always keep in mind while adding users to Office 365 mailbox provide a license to them. Before starting migration process, it is important to have Office 365 account for each user.

Step 2 - Create Gmail Mailboxes List for Migration: Here you need to create the list of Gmail mailboxes that you want to migrate yo Office 365. The simple and easy way to create list is using Excel. To do the same follow the steps given below:

Note: To perform the migration and to create a list, a user requires password of all Gmail account that you want to migrate.

1. Open Microsoft Excel application on the local machine

2. Then, open a New Worksheet in Excel, that contains following attributes:

• In Cell A1: EmailAddress
• In Cell B1: UserName
• In Cell C1: Password

3. After that, enter all Gmail account email address, username and password, which you need to migrate from Gmail

4. Then, you need to Save the file in CSV file format and exit MS Excel Application.

Step 3 - Verify Connection Between Gmail and Office 365

1. First, go to Exchange Admin Center

2. After that, navigate to Recipients >> Migration option

3. Then, click on More Icon >> Migration Endpoints option

4. Now, to create migration end point, click on New (+) and choose IMAP radio button

5. Next, enter imap.gmail.com in *imap server and click on Next button

6. After that, enter Migration end-point name and leave other two field blank

7. In last, click on New to create migration end-point.

Step 4 - Import Gmail Emails to Office 365 Account

1. Open Office 365 Admin Center and click on Admin >> Exchange

2. Now, click on Recipients >> Migration option

3. After that, click on + icon and choose Migrate to Exchange Online option

4. Then, choose IMAP migration and click on Next to continue

5. Check the Allow unknown column in CSV file checkbox and click on Browse button

6. Now, select the CSV file that you have created in Step 2 above

7. After that, click on Open button to upload the file and then, click on Next to continue

8. Next, choose the migration endpoint on Set migration endpoint page that you have created in step 3 above and click Next

9. Now, enter imap.gmail.com in IMAP server field and leave other as default. Then, click on Next

10. In the *New migration batch name text field mention the batch name for configuration settings

11. Finally, click on New button to finish the migration process

Step 5: Verify the Migration

After migrating emails from Gmail to Office 365, it is necessary to confirm the migration. To do the same, open Exchange Admin Center page and click on Recipients >> Migration option. Here, you need to verify the batch name displaying on migration dashboard. Moreover, if migration is completed then, Synced named is displayed on the status.

Why Manual Fails?

There are various limitations of manual procedure that a user might face while performing Gmail to Office 365 migration:

1. Manual is very lengthy, complex and tedious way of importing data from Gmail account to Office 365

2. It required lots of configurations before migration.

3. A user must be technically strong ton perform migration

4. There might be some loss of data when user import Gmail to Office 365 account

Alternative Solution to Migrate Emails from Gmail to Office 365

To overcome all the limitations that a user might encounter is with the help of two software to Gmail to Office 365. One is Gmail backup tool that will download Gmail emails to PST format. After that use Office 365 restore to upload PST file to Office 365 account.

Import Converted File to Office 365 Account

After extracting Gmail data in PST file format using Gmail Backup tool, it's time to move that file to Office 365 account. Now, to do the same without any trouble or expert help, go for a third-party tool i.e. Office 365 Restore. It moves all emails along with attachments and maintains meta properties also. Moreover, the software does not impose any file size limitation and offer an easy user interface.

Final Word

How to import Gmail Emails to Office 365 is one of the most popular searches. Thus, in this post, both manual and alternative solution to migrate emails from Gmail to Office 365 are discussed. While using manual solution it can possible that user might face some issue. Therefore, in order to have a foolproof solution, it suggested to go for an alternative solution discussed above.

Read more

A Reliable Solution to Import Office 365 to Windows Live Mail (WLM)

Are you an Office 365/Exchange Online user? Do you want to migrate/import Office 365 to Windows Live Mail? Looking for a solution to move Exchange Online to EML file format? Or want to switch from Office 365 to WLM? Nowadays, Office 365/OWA is one of the most leading email clients among a large range of individuals. Because of the of multiple cloud features provided by Microsoft Outlook 365/OWA, most of the business users are turning their way towards the cloud. But, this cloud application is very cost effective as it is a subscription plan. Due to these cost and maintenance problems, there are some users who want to transfer emails from Office 365 suite. In this blog, we will discuss several issues with OWA account and the easiest way to move Office 365 to EML.

What EML is?

EML file is a standard file format which stores single e-mail messages. This single message file consists of a header and the main body. The header contains the e-mail address of a sender & a recipient and a subject with the message's time and date. This file format scans, archive or stores the data files as well as malware.
Being a standard file format, it can be accessed in most of the platforms like Microsoft Outlook Express and Outlook 2016, Windows Live Mail, Mozilla Thunderbird and SeaMonkey, Novell GroupWise, Internet Explorer, etc.

Reasons to Switch from Office 365 to Windows Live Mail

Microsoft OWA users have to face different problems every day while accessing such files, which annoy them. Some of the frequently observed queries include:

" Please convey an efficient Outlook 365 to Live Mail migration tool so that can easily transfer Office 365 emails to EML file format. "

" I have recently purchased the licensed version of MS Office 365, but now I want to know that this edition must be renewed occasionally.
At the same time, I cannot afford this service but I do not want to lose my existing files.
Kindly recommend me an efficient migration solution to transfer Office 365 to Windows Live Mail that is free of cost. "

" My employees are using Microsoft OWA accounts at their workplace. But now, I want to move all the Outlook 365 accounts to WLM.
Is there any relevant method to switch from Office 365 to Windows Live Mail? "

Purpose to Migrate Emails From Office 365

While working with the email application, generally Outlook 365 users have faced certain complications. As a result, they start to find out the alternatives to Office 365 suite, which can offer a better platform and efficient service. Usually, the search becomes stop at WLM that provides a free service and multiple features. Some of the factors that have given the reasons to add Office 365 account data to Windows Live Mail are discussed below:

• Performance-Related Issues

All of sudden, Office 365 becomes too slow while retrieving the data and other emails as well. Therefore, the mailbox becomes unavailable for the users due to which most of the users preferred to search for a reliable application that can provide better results.

• Synchronization Failure on Devices

The users find out difficult to synchronize their MS Office 365 suite on Outlook Web App or smartphones. Due to synchronization issues and hindrance, users have to search for an application that can be synced easily.

• Due to Licensed/Paid Services

Office 365 application provides licensed service for all varieties of accounts; therefore multiple amounts of users failed to afford the renewal cost. As a result, they need to switch to another free email clients.

Method to Import Office 365 Emails to Windows Live Mail

Well, there is no direct method to transfer O365 emails to WLM hence it's better to go for a reliable Office 365 backup software. The utility easily exports Office 365 account data to EML file format.
With the help of the utility, users can always access Office 365 mailbox to EML file, most important thing to be noted is also can save Exchange Online emails, contacts, calendars entries selected during the migration process.
It offers complete conversion of Outlook 365 mailbox to WLM along with emails, contacts & calendars. Another facility like Date filters, naming convention and much more are embedded inside the application.

The users who wish to export/move emails from Office 365 to Windows Live Mail using archiving utility. Once the software is installed, users can follow the given steps:

1. 1. First of all, Install & Download the utility and double click to execute.
2. 2. After this, provide the login credentials for Microsoft Office 365 suite.

3. 3. Then, choose the mailbox items, which need to be migrated to Windows Live Mail.

4. 4. Next, Browse the desired location at which the resultant files need to be stored.

5. 5. Under Select Email Format, now choose the EML format to save the files in it.

6. 6. Finally, within few moments the process of Office 365 mailbox to EML conversion has finished. Users will get the notification message of completion successfully.

Now, users can easily access their mailboxes in Windows Live Mail by importing all the emails in this application.

Conclusion

This blog has been written to help out Microsoft Exchange Online/OWA users who want to switch to WLM. However, any manual procedure is not possible to migrate Outlook 365 emails to EML thus an automated way has been explained above. The utility is used to import Office 365 to Windows Live Mail account with few easy steps. It makes users able to access Outlook Web Access mailbox offline.

Read more

How To Export Thunderbird To Outlook 2016?

Mozilla Thunderbird is a cross-platform email client developed by Mozilla Firefox. It is fast and easy to use. It uses a directory that stores the information in MBOX file. Thunderbird has many advance features but still it is lacking behind in few essential features. There are other email clients which are more reliable and efficient that makes users keep on migrating from Thunderbird Email Client to Outlook 2016. As Outlook is improving day by day and giving us many new and exciting features, so it’s number of users are also increasing. That is why, most of the users today want to export their emails from Thunderbird to PST.

Reasons To Migrate Thunderbird Emails To Outlook

•Microsoft Outlook has inbuilt calendar feature

•MS Outlook is more secure than Thunderbird

•Outlook also supports an anti-spam function

•Microsoft Outlook has better database management

User Queries Related To: Move Thunderbird To Outlook

There are various users having queries on how to convert email from Thunderbird to PST:

" I am using Thunderbird email for a quite long time and my account is holding many important things like message, conversation, meetings, tasks and contacts. Thunderbird provides many unique features but for safety related issues I am interested in switching email from Thunderbird to Outlook because I want to use Business Contact Manager to improve the conversation with my clients. So, due to security reasons, I want to export Thunderbird Emails to Outlook 2016.&quot

2 EASY METHODS TO SWITCH THUNDERBIRD TO PST:

Here, you will be provided with 2 methods: First one will be the manual method and the second one will be done using a third party tool.

1. MANUAL METHOD

STEP 1: Move MBOX Thunderbird to Outlook

1.Download and Open Apple Mail on your system.

2.Go to File and click on import Mail boxes option.

3.Select the files from where you want to import data. Choose file in Thunderbird Mailbox format   option and Continue.

4.Browse to import Thunderbird to PST and click on Continue.

5.Click on done when the process is completed.

STEP 2: Use Eudora TO Create Mailbox

1.Rename the files within the .mbox

2.Move the renamed file to directory where all Eudora files are stored

3.Open Eudora and double click on the .mbox files to create the files

Step 3: Use Outlook Express to Import MBOX Folder to Outlook.

1.Launch Outlook on your machine.

2.click on files → import→ open

3.click on import → import and export wizard, to import Thunderbird to Outlook.

4.Select Internet Email And Addresses option.

5.Click Next.

6.Select any Outlook Express and click next.

7.Verify the imported mailbox in MS Outlook. Its new location is Outlook in Personal Folders.

MANUAL METHOD: LIMITATIONS

•There is no direct method to export email from Thunderbird to Outlook 2016 The indirect method is very lengthy and time consuming.

•The manual method always requires a technically sound person as it is quite complex and highly technical process.

•There is always a risk of data loss in manual method.

•Vulnerable to file corruption most of the time.

•No guarantee of 100% conversion in manual process.

•Manual process is not preferred for exporting a large amount of data.

To overcome the above limitations by the complex manual method and for full and reliable conversion process, it is always preferable to use an easy and professional third party tool method which can efficiently deliver powerful and reliable email transfer services without affecting the integrity of the data.

2. TROUBLE FREE ALTERNATIVE

The manual Method to transfer Thunderbird files to Outlook data files are helpful to convert MBOX emails but if one is looking for a professional solution by which the users are not required to follow a large number of steps, then one should opt for “MBOX To Outlook Converter” which is the available online.
The tool export Thunderbird to Outlook PST in a hassle-free manner. It easily migrates all the mail items including emails, chats, contacts, etc. It works efficiently and is capable of transferring all Thunderbird email clients to Outlook PST file, which you can open in MS Outlook 2016.

FEATURES:

•100% data integrity

• Fast and reliable export process

•No data loss

•Option to save file in PST/MSG/EML/NSF file formats

CONCLUSION

We all know that there are multiple methods available both manual method and third party tool method to convert Thunderbird to Outlook. Both the methods have their own merits and demerits. But still, third party tool is more preferred over the manual method among the users as it comes with user friendly interface and allows the user to correctly and efficiently migrate email from Thunderbird to Outlook 2016 by maintaining the email data integrity.

Read more

Import iCal to Office 365: Uploading iCalendar to Cloud

Do you need to import iCal to Office 365 account? In this blog, we will explore the manual methods to export iCalendar to Office 365 for uploading ICS File to Cloud.
ICS is a standard file format, which is used by numerous email clients to save calendar information such as tasks, events, journals, etc. It is supported by both desktop-based and web-based email applications. Nowadays, web-based applications are widely in demand because it can be accessed from anywhere and from any device. There is a cloud-based application developed by Microsoft i.e Office 365 which stores all the data of an email account on the cloud. So there is no possibility of data loss and it can be accessed from any device and at any time. This is the reason that many users want to import iCal to Office 365 account as O365 is one of the most popular cloud-based applications. It has many advanced security features as compare to any web-based email applications. Therefore, in this post, we are going to discuss the manual and automated solutions to transfer/ move iCal to Microsoft Office 365 account.

Read more

5 Ways to Archive/Backup Thunderbird Email Folder in Windows 7

The primary system generates a variety of data every day. This makes it necessary for the system resources to remain available at all times for the purpose. If the machine keeps generating as well as maintaining the existing data, there is a great chance of surfacing performance issues. Thus, approaches like archiving of data are important to maintain the balance. Emails being the first preference of users and Thunderbird being the user-friendly provider of the same, originates the need to know how to archive Thunderbird email. Today email data comparatively holds primary significance to any user than any of their system data. The reason being, all businesses are based on communication and all communication is based on email data. Interestingly, this communication is largely based on the usage of desktop mail clients, owing to the data control and security they offer over webmail services. This blog elaborates on how to archive Thunderbird email folders to ensure business continuity with enhanced performance. Moreover, the final segment puts light on the benefits that an organization accomplishes out of archiving their data especially for emails.

Archive Thunderbird Mailbox without Software

Archiving is a process that benefits organizations more than home based users. Especially when emails are archived, then it is generally a necessity for organizations, because of the bulk of emails exchanged on a regular basis that leaves no space for new email storage.

Here is how you can use Thunderbird archive options to accomplish the benefits of maintaining data without performance issues and in a cost effective manner.

Method 1: The First method is to use the default Thunderbird auto archive Mailbox option featured by Thunderbird to save its emails in a separate storage to avoid filling up of the primary storage to archive Thunderbird Email:

Right click on the respective profile and select Settings. On the Account Settings window, locate the ‘Copies & Folders’ option for the profile to be archived.

Click on Archive Options to explore more & Archive Thunderbird Email

On the Archive Options window, you can select how to maintain them: Single Folder, Yearly archived folders, or Monthly archived folders to archive Thunderbird Mailbox. (Optional: Keep existing folder structure of archived messages).

In the Message Archives section, you can choose where to keep the message archives as ‘Archives’ folder on (Profile name) or Other (a chosen folder within the profile). This will help you enlighten about how to archive Thunderbird email as per your preference.

Method 2: As archiving is just a method to maintain old profile data separately, it is not necessary to carry it out only using the standard method.

You can select the messages that need to be archived. Right click on any of the selected messages and choose ‘Save As’. This will save your emails as an EML file each at the folder path of your preference.

Method 3: Another way to understand how to archive IMAP email in Thunderbird is to use the ImportExportTools add-on.

Right click on the preferred profile, hover over ImportExportTools (after installation and configuration) and select any of the two options to archive Thunderbird Email: Export all the folders or Export all the folders (with structure).

This will export a MBOX file representing each mail folder in the selected profile at a folder path that you specify. This will not only archive but also let you backup Thunderbird mailbox.

Method 4: Lastly, if you have to maintain archives as MBOX files only, then why generate them when they already exist.

Right click on the preferred profile, hover cursor over ImportExportTools and select ‘Open directory where is the folder file’ to archive Thunderbird Mailbox.

When the Thunderbird mail folder location is open, you can select whichever folder you need to archive. This way, you can archive Thunderbird email folders of your choice instead of all of them.

Why Take The Pain To Archive Thunderbird Anyway?

Anybody would want to grasp knowledge on how to archive Thunderbird email if only they knew the significance of maintaining data replica whether as a backup or in the form of archives. Following is an overview of the reasons that justify archiving corporate mailboxes:

1. Cost Reduction: When you store more data, you need more resources to maintain it and process it. More resources equal to more cost investment i.e. increased cost. Thus, when you manage extra data separately, you free up resources, which decreases the need to expand them.

2. Risk Reduction: The inability to restore lost data in the soonest possible time when needed is a risk, especially for business. No continuity means no business. It can be the failure to meet retention or the risk involved in the cost invested for recreating lost data. Having archives ensures that these risks are not encountered at all.

3. Data Reprocess: In most businesses, the data is maintained for compliance but it is not necessary for all. For some, data can be of great value too for the business. You could maintain old data for monetizing purpose by the method to archive Thunderbird Mailbox, for improving or maintaining an existing service, for better CRM, or advertising, etc.

Therefore, archiving has emerged as an extremely significant aspect of business continuity. Besides knowing how to backup Thunderbird emails to external hard drive, it is also necessary to maintain archives, because it is serving the same purpose. Your business gets continuity without compromising on the storage, resources, or the data itself.

How to Archive Thunderbird Email Automatically?

Methods of archiving are as many as you can discover because the sole purpose is to generate a copy that remains unaffected by the actions performed on the original data. Therefore, all the discussed methods are good to go, considering your requirements and convenience. Moreover, an automated procedure would only be of using a third party application that does the same without needing you to put in extra efforts from your end. Though using a commercial solution is the best thing to do if you want instant and accurate results to backup & archive Thunderbird Email you can migrate MBOX to Outlook. However, if an investment is a barrier then going with the suggested methods is not bad either. However, some other benefits that come along with a third party solution are that they offer a freeware trial before investment, lets you customize your options, generates quick output, ensures guaranteed solution, and moreover, saves your time and efforts in the process.

Read more