Save Outlook Emails as MSG Files & Export Messages Easily

Save Outlook emails as MSG Format – Best Tips & Tricks

In today’s arena, most of the people want their data safe in a well-organized manner, which can be easily retrieved if necessary. As everyone knows, Microsoft Outlook is the most popular email application that is widely used by end users and organizations for exchanging the data through emails. It can save all files in PST or OST format. But due to certain reasons, Outlook PST file needs to be exported into MSG format. Therefore, in this blog, we are going to discuss a manual solution to let users understand how to save Outlook emails as MSG format along with some reasons. Read further, first users need to know about PST and MSG file.

Learn More About MSG & PST File 

PST: It is a proprietary file format of MS Outlook that includes all data items like emails, contacts, calendars, tasks, journals, tasks, and appointments. It is only used for IMAP, POP3, and web-based email accounts and it is neither created by Outlook nor Exchange Server. The main purpose of the .pst file is to preserve Outlook items. As long as, PST files are saved on the user's system, so they could be archived or moved to free up space on the mail server.

MSG: This file format is used by Outlook to store a single Outlook item within the file system. It includes plain ASCII text for the header, main body, hyperlinks, and attachments. The best part of MSG file is that it can be exported for archiving purpose. This file allows to download email messages via POP3 client to view each email with their relevant attributes even when they do not use the internet.

Reasons to Save Outlook emails as MSG

Sometimes, due to high demand, it becomes necessary to export messages from Outlook to MSG format that makes it easy to perform. Some of the following reasons are discussed below:

• Easy to Manage: After performing the conversion from Outlook data file to MSG, it is very manageable to save Outlook emails in various aspects i.e., MSG format.
• Accessible Data: Outlook messages can be accessed easily in MSG file format.
• File Storage: It will help to store multiple MSG files into the hard drive.
• Reduce Data Corruption: After converting PST files into MSG format, the probability of data corruption reduces.
• Email Archiving: Outlook to MSG conversion also helps in archiving email forensics with maintaining the data integrity in a proper way.

After considering the above reasons, users can perform a simple and easy manual solution for quick migration of Outlook PST to MSG file without any difficulty. So that users can easily save their Outlook emails as MSG format in an efficient way.

Manual Steps to Export Outlook Messages to MSG File

Step 1: First of all, create a new folder on your local machine.
Step 2: Then, Open The MS Outlook Application.
Step 3: After this, select the Inbox folder and click on single Email message option. Next, drag and drop that message from MS Outlook to the newly created folder on your desktop.
Step 4: Now, repeat the above steps until you required many emails become saved in a single folder.

Note: This manual approach is easy if you want to transfer Outlook to MSG format. But, users cannot convert more than one PST files into MSG format at once. It consumes a lot of time to perform migration process and sometimes the integrity of email that may result in data corruption.

Professional Way to Save Outlook Emails as MSG Format

To overcome these constraints, users have to take help of an automated solution named SysTools PST Converter Tool. It is designed in a way to export multiple emails from MS Outlook to MSG file without any data loss. Also, it has a simple and easy-to-use interface that even a novice user can operate it without taking any expert's help. Besides this, it has some additional features that help to perform the conversion process.

Step 1: Launch the software and click on Add File.

Step 2: Add PST file of your choice.

Step 3: From the preview screen, click on Export button.

Step 4: Choose MSG from export file type.

Step 5: Click on Export button to save Outlook Emails as MSG.

Concluding Lines

In this blog, we have discussed the way to save Outlook emails as MSG file without any data loss. The article mainly focuses on the requirement behind the conversion and the methods that can be used to export Outlook messages to MSG format. Here, we have suggested a professional solution which is better and reliable than other solutions.