What is the Best Way to Store Old Outlook Emails?

Microsoft Outlook email client can be used for both business and personal usage. It is a personal information manager, which is mainly used as an email application for sending, receiving, managing and storing the information. It is observed that users are searching for some best way to store old Outlook emails. As saving PST emails will be useful for backing up, keeping important files/data.

However, there are various manual approaches which can be followed. But there are drawbacks associated with the manual process, which could be difficult for a non-technical person. Hence, it is advised to switch to a third-party utility to export old Outlook emails. Thus, we will discuss SysTools PST Converter utility for the same. This tool helps to store old Outlook emails in various file formats. It is available as for both Windows and Mac OS.

Features of SysTools PST Converter

1. Convert PST file in multiple file formats like EML, PDF, TXT, etc.
2. This is the perfect Outlook PST conversion tool
3. Convert all or selective data items like emails, contacts, calendars, notes
4. Option to export selective file or folders from PST file to the desired format
5. Option to save the converted file using any desired file naming convention
6. Apply email filter option to export only selected file from Outlook PST
7. Provides an option to convert Mac PST to EML, MBOX and MSG file format
8. The tool ensures that the originality of data is maintained after file conversion

Best Way to Store Old Outlook Emails in Efficient Manner

One can store old Outlook email with the help of PST Converter software on both Mac and Windows OS. This method helps to export Outlook emails, contacts and other data items to different file formats such as PDF, EML, MSG, TXT, ICS, etc.

Steps to Convert Outlook PST File via PST Converter Software

• First of install and launch PST Converter on the local machine
• After that, open the tool and click on Add File button
• Then, click on the Browse button to upload the PST file
• Now, click on the Open >> Add File button
• When the file gets uploaded successfully, click on the Export button
• Next, choose the desired Export option as discussed below:

1. Conversion of PST file in PDF format

1. If you want to convert PST files into .pdf format, then select PDF radio button
2. Now, make use of Date Filter option and Naming Convention option in the Advance Settings according to your requirement
3. Then, click Browse and give the desired destination location to save the PDF file. After that, click OK to proceed
4. Now, the destination path will be shown. Click on Export to start the process
5. Once the export process completes successfully, click on the OK button
6. Now, at the destination location, the converted PDF file can be seen.

2. Conversion of PST file in TXT format

1. Select TXT radio button to export PST files into PDF format
2. Similar to PDF file conversion, select the Date Filter and Naming Convention from Advance Settings
3. Click on the Browse to give the desired location for the .txt file. After that, click Export to initiate the process
4. Now, a dialog box will appear showing the export is completed successfully. Click OK to to view the report
5. In the export report, click on the Success Count to view the saved file path at the destination location
6. To view the files, click on the path in which the files are saved

3. Conversion of PST file in VCF Format

1. For this, select VCF radio button to export PST files contacts into VCF format
2. After that, click Browse to select the final location for the exported VCF files
3. Now, click Export to start the process, once it is done click OK
4. Now the export report is generated. Click on the number of Success Count to view the files at the destination location which is given

4. Conversion of PST file in ICS Format

1. Click on ICS radio button to export PST files contacts into ICS format
2. Select the Browse button and give the desired location into which the ICS file will be exported and click on Export
3. The export report will be shown with the Success count, Source file name
4. Now, click on the path to view the files
5. The final files will be viewed as shown below.

5. Conversion of PST file in Document format

While conversion of Outlook emails to documents, it provides three file formats to convert i.e, Docx, Doc, RTF

A. Conversion of PST file in DOCX format

1. Select the DOCX radio button to convert the PST file in .docx format
2. Specify the date in the Date Filter option and naming convention with respect to the format which is entered
3. Click on the Browse button and select the location for the exported DOCX files
4. Now, click Export to export PST to DOCX format and click OK
5. Now, the number of the Success Count to view the saved file path
6. The exported files will be viewed on the destination location

B. Conversion of PST file in DOC format

1. Click on DOC radio button to convert the PST file in .doc format
2. After that, specify the date in the Date Filter option and Naming Convention according to the format which is required
3. Now, click Browse and select the final destination for the exported DOC files
4. The desired path will be shown as below and click OK to begin the processing
5. Moving further, click on the Export button. A dialog box will appear that the process is successfully completed
6. The export report will be shown below. To view the saved file path, click on the number of Success Count

C. Conversion of PST file in RTF format

1. For this, select the RTF radio button to convert PST files in RTF format
2. After that, specify the details in the Date filter, Naming Convention option
3. Browse and select the path to save the exported RTF files
4. The path will be shown as below and click OK to initialize the processing
5. Now, click on the Export button. Once the process is completed, click OK to view the success report
6. To view the finalized file, click on the Success count

8. Conversion of MAC PST files into MBOX format

1. To export PST files into MBOX format, select MBOX radio button
2. Now, specify the details in the Date Filter so that accordingly the final files will be shown
3. After that, click on the "..." button to select the location of the final file and click Choose to navigate
4. Once the path is selected, click Export
5. On successful completion, an Export report will be generated.
6. Now, click on Export Report folder to view the report. The Conversion report contains all the exported information.
7. For each folder, an MBOX file will be created. To access the MBOX file, open Apple Mail client
8. Now, in File tab, click on Import Mailboxes option
9. In that, select Files in mbox Format and click Continue
10. Select the MBOX file to import and click Choose
11. Once the importing is finished, the final display will be shown.

Conclusion

Storing old emails is one of the most common requirements of any user as no one wants to lose their important data. Therefore, to have an easy, reliable, and fast solution to store old Outlook emails, one can use PST Converter tool. This software provides multiple options to save Outlook PST data. It is the best way to store Outlook emails in an efficient manner.