"Convert My Email" will be guiding you through the methodologies to apply on your emails for a free of cost & handy conversion. Not all the suggested methods or concepts discussed on this blog are owned by author, Kristen Ryder, but are purely a part of her research work on the same. The guide will prove resourceful for a variety of desktop based email clients.
Do you need to migrate from Google Apps to Outlook PST? Get methods for GSuite to Outlook Migration & Export emails to PST
Reliable & Perfect Solution for Google Apps to Outlook Migration
Nowadays, most of the users are performing Google Apps to Outlook migration. It is because in Microsoft Outlook one can configure many other email accounts, for example, G Suite as well. Apart from this, it provides many advances features also like, spam filtering, managing events, etc. Thus, how one can migrate from G Suite to Outlook step-by-step is covered in this post. “I am looking for the solution to migrate Google Apps mail to Outlook. It is because Outlook provides an option to configure Google account. Therefore, it becomes easy for me to access both of them at one place. Is there any simple method available to to move from G Suite to PST? If yes, then please suggest.”
Different Solutions to Migrate from Google Apps to MS Outlook
Solution#1 : Migrate from G Suite to Microsoft Outlook Manually
In order to migrate Google Apps emails to Outlook, there are various manual methods available and are discussed below to Migrate G Suite to PST:
Use Google Takeout Import
One can use an application offered by the Google to backup Google Apps account data on the local machine. After that, convert the downloaded data into PST file format to perform Google Apps to Outlook migration. However, it backup the data in four different types:
• Add downloaded data to DropBox
• Add G Suite backup in Google Drive
• Add downloaded data to MS OneDrive
• Send download link via emails
To migrate Google Apps to Outlook PST file format, first thing that a user needs to do is to download G Suite account data with the help of Google Takeout application. To do the same follow the steps given below:
1. To start, you need to login to a valid Google Apps account by entering valid credentials.
2. Then, choose the data you need to download from the given list
Note: You can also download all data or the selective data items based on your choice.
3. After that, to start the download process, click on the Create Archive option. As the downloading process begin, you can see the current progress status on the display window
4. Next, click on Save button to save the archived data on the computer.
However, all the downloaded data items are in zip folder at the selected desired location. This Zip folder contains all data items saved in the MBOX format.
Now, a user needs to Google Apps to Outlook via MBOX File. To do the same using manual procedure, follow the steps given below:
Convert Downloaded Google Apps Data to PST Format Manually
As there is no direct method available to export Google Takeout data. Therefore, follow the steps mentioned below carefully:
1. First, you need to transfer downloaded data in Apple Mail
2. After that, import MBOX file to Eudora mailbox by copying it to default location
3. Then, Import Eudora mailbox to Outlook Express account
4. In last, Import Outlook Express Mailbox to MS Outlook Note: As the manual procedure to export MBOX to PST format is quite lengthy and requires so many extra installations, so it suggested to use a third-party MBOX Converter.
This way, all your downloaded data is successfully Migrated from G Suite to Outlook.
Drawbacks of Manual Solution
It might be possible that while performing manual solutions, a user may face some limitations, which are discussed below:
• It is a lengthy procedure to perform and takes a lot of time.
• One cannot apply any filter to backup data items from Google Apps.
• Huge amount of data sometimes leads to data corruption.
• It is not a guaranteed solution to perform Google Apps to Outlook migration.
Solution #2 Effortless Solution for Google Apps to MS Outlook Migration
As there are various limitations that a user might encounter while migrating G Suite data manually. Thus, in order to have an effective, simple, and reliable solution, one is advised to go for a professional solution i.e. Systools Google Apps backuptool. This software is designed in such a way that it migrate G Suite data to Outlook PST without any hassle. It downloads all data items i.e. emails, contacts, calendars from Google Apps account to PST format. In addition, the software does not have file size limitation.
Using this tool, one can easily convert Google Apps data to PST format. After that, a user can use the Import/ Export feature of MS Outlook to import PST file into it.
Note: If you download the free edition, you can only save the first 100 emails in the Outlook data file. Here you can download the free version:
How to Use the Software to Migrate Google Apps to Outlook:
Open the tool and click on the " Backup " button.
Now you need to select " Single User " or " Domain Users " to continue the process. Here we opt for the Domain Users option.
Now enter the G Suite administrator email address in the Administrator User ID box. In addition, download a CSV file that includes all the details of the mailboxes from which the emails will be exported. Then click on " Register ".
Select the radio button labeled PST . If you want to use the date filter, select the " Add time interval " option . This feature gives you the power to export only a particular range of emails to the desktop. In addition to that, check the box labeled E-mail.
Click " Browse " to provide a safe location to save the resulting Outlook data file. Then click on " Start " to actually start the process.
The complete live status of the process is displayed on the software interface and the process ends successfully.
Features of the Tool
Capable of archiving emails in 4 different formats, namely EML, PST, MSG and MBOX
Generates a PST file supported by Outlook 2019, 2016, 2013, 2010, 2007 and 2003
Supports migration of one or more accounts at once
Has filters to transfer selective emails from G Suite to PST
Option to automatically archive and delete data from the cloud
Displays the download progress report
Can pause and resume the archiving process
Final Words
Migration from Google Apps to Outlook is not at all any easy process. However, users are constantly querying about the same. Thus, in this post, we have discussed both manual and professional solution for G Suite to Outlook migration. However, sometimes it becomes very tricky to perform the manual task as it has some limitations. Therefore, a user is advised to use a third-party tool i.e. Google Apps Backup tool for the same.
Best Possible Methods to Transfer Google Takeout MBOX to Thunderbird
It is possible to Import Google Takeout to Thunderbird, the Gmail content which is in some label with the help of Google Takeout can be exported to Thunderbird. Google Takeout will download these mail messages as MBOX file. Users can use Thunderbird (Windows) or Apple Mail (Mac) after that for accessing mail messages as well as email attachments in MBOX file. Users can then transfer these to some other account accordingly. If a user is trying to transfer mail messages to some other user, say for instance the project’s successor, then it is possible to send that recipient this MBOX file so that he/she is able to access it. If however, this MBOX file is bigger in size than 25MB, then it is not possible to mail it, but even then it is possible to share that using Google Drive.
I. Export Google MBOX to Thunderbird
If the user wants to download only some selected Emails then they can Export Google Takeout to Thunderbird, this can be done by applying a label. Say, for example, a user can apply "messages-to-download" label to only those mail message(s) that are needed to be downloaded, Steps for the procedure are as follows:
•First of all, user needs to go to website- https://www.google.com/settings/takeout
•Then, clicking of "Select None" is needed
•Mozilla Thunderbird can only save the emails, It can’t store the other data
•After doing so, then the user needs to scroll down to "Mail”
•After that, user needs to click gray X on the right side
•If user wants to download some specific emails, then "All Mail" has to be clicked
•And then, user has to check "Select Labels"
•User must check those labels, which tag the emails to import Google Takeout to Thunderbird.
•And then, click "Next"
•Don’t change the file type
•After that, click "Create Archive"
•Zip is sent through selected delivery way (by default, email is sent with the link to download this .zip, which might not be done instantly, and more the number of Emails that are being downloaded, longer it would take to create the archive)
II. Installing Import/Export Extension for Mozilla Thunderbird
This particular add-on helps the users to easily transfer Google Takeout MBOX files to Thunderbird. After importing, users can then convert that into a folder which contains emails as well as their associated attachments(if any). Steps for the procedure are as follows:
•First and foremost, users need to download ImportExportTools add-on from Mozilla’s website, i.e. https://addons.mozilla.org/en-us/thunderbird/addon/importexporttools/
•Then, user needs to go to Tools
•Then go to Add-ons
•And then go to Extensions
•Here, click the gear
•Click Install-Add-on from file
•Once done with that, browsing to the .xpi file that was downloaded before is needed
•Then, click Open
•After that, wait for some time for processing the file
•When processing is done, click the button “Install-Now”
•And then, exit Mozilla Thunderbird
•Once again, start Thunderbird
•And then, click Local Folders for depositing MBOX file there
•And then, go to Tools
•Next, click on ImportExportTools
•And then, go to Import MBOX file to move Google MBOX to Thunderbird
•"Import-directly-one-or-more-mbox-files" option must be selected
•After that, click OK
•And then, navigate to folder of files extracted, which user would wish to move into Mozilla Thunderbird
•And then, click Open
•MBOX file instantly appears on left-side pane of the screen
•One can also set up some other mail account in Mozilla Thunderbird for dragging MBOX folder to that particular account to Import Google Takeout to Thunderbird.
•For transferring the file to some other account, one has to repeat the steps above for adding that other account, and after that drag & drop MBOX file to that new account
Best Option to Migrate Google Takeout to Thunderbird
SysTools Thunderbird Import Wizard is an easy solution to import MBOX file to Thunderbird. You can enjoy bulk conversion, complete data preview, compatibility with all MS Windows Operating System versions, MBOX file’s folder-hierarchy preservation, exemption from any file size limitation for exportation, and much more such advantages.
End Notes
The blog describes the manual way to import Google Takeout to Thunderbird, but there is also a better, easier and faster alternative for this, which is to use an efficient professional tool for this purpose.
As we know, Office 365 is a cloud-based email client to make the task simple and secure. Many organizations and professionals have been involved in its usage due to many unique features provided by it. Also, it offers all services that help the user to access their important documents, emails or collaborate from anywhere in the entire world. Moreover, the greatest number of cases have been reported where most of the users are not satisfied with its service. Due to continuously increasing errors and other complications, many users prefer to perform Office 365 tenant to tenant migration.
Consider the following scenario that helps to understand the migration more clearly:
“My company currently have the set up of two Office 365 accounts, each has a separate domain. Now, I want to migrate one of those domains of this account to a new tenant keeping the original name of the domain. Therefore, I want to learn that how can I move a domain from one Office 365 account to another".
After considering the above scenario, further, we will discuss two manual solutions to transfer Office 365 Mailbox to Another Account accurately.
Two Ways to Perform Office 365 Tenant to Tenant Migration Process
Manually Merge Office 365 Tenants
To start the transferring of office 365 mailbox to another account, users have to do such things given below:
Preparation of Tenancy and Licensing for Office 365 Tenant to Tenant Migration
• First of all, increase licenses in target O365 tenant for providing the accommodation to all mailboxes that will be moved from a source tenant.
• Create an Administrator accounts in both source and target domain, which is used to migrate emails from one Office 365 account to another. For optimizing the data throughput, few migration tools will be required more than one admin profile in the source domain.
Preparing the Source Tenant
The primary domain should remove from each object in the source tenant before the domain will be transferred to the target domain.
• If the users have set up their domain with a SharePoint Online public site, then, before deleting the domain, first they have to set up the website's URL back to its initial domain.
• With the Lync, admin have to eliminate all Lync licensing from the users within the source domain
• Reset all the default email addresses on Distribution Lists, Rooms, Resources, Office 365 source mailbox to an initial domain.
• Using Windows PowerShell script Get-MsolUser -DomainName to retrieve all the objects that still, using the remove blocked sites and tenants.
Prepare Target Tenants
• Configure the Autodiscover records (Internal or External) optional.
• If the users are using AD FS, then, set up a new domain on the target tenant for AD FS.
• The verification test of mail flow to or from the new mailbox in the target tenant will be performed.
• When using Exchange Online Protection, to recreate the connectors, transport rules, white or black lists from the source tenant.
Use PowerShell Script to Perform Office 365 Tenant to Tenant migration
Now, use the PowerShell commands for the migration as discussed below:
Reset the MS Office 365 Bulk Password
• Initially to create a CSV file named as password.csv.
• Then, insert “upn” and “newpassword” columns in this particular file (For e.g. xyz@joseph.com,Password1)
• Use the following Windows PowerShell script:
Copy all O365 accounts with the desired proxy address into the CSV file
Create Bulk Mailboxes in MS Office 365
Delete Secondary Email Address from Mailboxes in Bulk
Limitations
The above-stated method is quite confusing and seems to be very difficult for those who do not have much knowledge related to technical things. This method is very lengthy and time-consuming process which become quite an annoying situation for multiple users. Thus, it is advisable to take the help of trusted party utility for performing the Office 365 tenant to tenant migration with accurate results.
Apart from the manual approach, the users can prefer an automated solution i.e. Office 365 to Office 365 Migrator. This application allows to transfer Office 365 Tenant Mailbox to another account tenant domain. It provides email filtering and pause & resume option to migrate the entire process. However, it can also export the selective data items that may be checked or unchecked respectively. It will support all version of Windows OS.
Wrapping It Up
Office 365 is one of the most leading email client application that will be used by multiple organizations for maintaining the workflow. This platform is a secure place for the storage of crucial data of a company. After considering the scenario to migrate from one Office 365 tenant to another that we have described along with two solutions for the same. The users can use any method according to their comfort. Else, the users can opt an alternate approach i.e. Office 365 to Office 365 Migrator to perform the Office 365 tenant to tenant migration process.
MS Outlook email program is an emailing application that’s part of MS Office’s suite of applications. The major usage of Outlook’s tool is managing emails. Additionally, Outlook also provides other features like management of tasks, contacts’ management, taking notes, storing journal entries and their management, and much more. In many enterprises, MS Outlook program is used in conjugation with the MS Exchange Server. But, Outlook can even be used in the form of a standalone emailing application. But due to some reasons, the need to Export Outlook PST files to Thunderbird carries. Therefore in this write-up, we will discuss all such reasons.
About Thunderbird
Developed by Mozilla Company, Thunderbird application happens to be a free email tool that is also cross-platform. Thunderbird is basically a mails/newsgroups/chats email client. Using Thunderbird, users can very conveniently manage their emails in multiple numbers, newsgroups, as well as news-feed account, and more. Additionally, this email tool also provides certain other features including those of saved search folders, quick-search, advanced filtering of mail messages, a grouping of mail messages, and much more.
Need to Export Outlook PST files to Thunderbird
With many multiple useful features of Thunderbird’s email client as compared to Outlook, users may consider migrating from MS Outlook to Mozilla Thunderbird. But, there can be numerous other reasons for such a thought process wherein transferring Outlook PST Files to MBOX of Thunderbird becomes mandatory for the user to perform.
Queries Often Encountered by Outlook Users
Outlook sometimes is the default email client for some users. Users who often have PST files on their computer systems that have been exported from MS Outlook usually consist of all email addresses. Now, many such users want to know the process to Export Outlook PST files to Mozilla Thunderbird as it supports MBOX file format. After a couple of failed attempts on importing Outlook’s Address into Mozilla Thunderbird’s Address Book as they did not work properly, any user is likely to think about other better ways of carrying out this migration. Either there is an absence of any default email client or their existing email client is unable to fulfill these messaging requests.
Solution to Manually Export Outlook PST Files to Thunderbird
There surely is manual techniques available using which one can transfer Outlook data Files to Thunderbird. One of such usual methods is as follows:
First and foremost, you need to set the MS Outlook emailing tool as your default email client
After that, in Mozilla Thunderbird
1. You need to go Tools.
2. Then Import
3. And then select: Address books
4. After that, click Next
5. On doing so, you now have to select: Outlook
6. And finally, click Next
Another Method to Export Outlook PST Files to Thunderbird
In MS Outlook email client, you have to export the contacts address book as CSV
After that, in Mozilla Thunderbird email client
1. You have to go to Tools first
2. And then go to Import
3. Here, select: Address books
4. The next step involves clicking on Next
5. Once done with this, you now have to select: Text file (.csv, .tab, ldif, .txt)
6. And after that, click Next again
7. Here, now you need to locate the saved .csv file
8. And after that, click Open
9. Mapping of fields might be required
Note
It is possible to export Outlook PST files to Thunderbird after the conversion of file format. This is because, Mozilla Thunderbird is supporting MBOX format for storing all mailbox items. When PST files are converted to MBOX format files then the data contained in them can be easily exported to Thunderbird. However, for full-fledged mailbox data exportation, no manual methodology is available. So, the only option available to the users is to look around for a third party tool for the conversion
SysTools PST to MBOX
For having an easy, instant, safe and result-oriented solution to export Outlook PST files to Thunderbird, users can try seeking help from third party vendors by availing their superior software solutions like SysTools PST to MBOX Converter. Users can get help from their supreme methodologies to govern the process of conversion in everything but foolproof manner.
Concluding Words
So we saw that how some users wish to change their email client from Outlook and in the course of this switchover, they face the requirement to export Outlook PST files to Thunderbird. Carrying out this conversion via a manual way is rather tough and seems like an onus task. On the other hand, the same method using some 3rd-party wondrous tool seems like a cakewalk even for novice users.
This article is helpful to users as it provides the useful tips to keep the PST size smaller. It helps in managing and increasing the speed and overall performance of the Microsoft Outlook. These also help users when anyone wants to reduce the size of a large PST.
If someone is using Outlook for a quite large time, then it is obvious that their PST file will be large. Heavy data files are more vulnerable to corruption and can get easily damaged. This would lead to inaccessibility of data stored in PST file. Therefore, it becomes necessary to keep the PST size smaller so that it remains in an accessible state.
For a smooth and better experience with Outlook, it is imperative to run a mail maintenance periodically.
Lotus Notes is basically an emailing client by IBM. Well, it is more than an email application. A user can access his emails online as well as in offline mode. If any user wants to save Lotus Notes emails to hard drive for any purpose, then he has to create a backup of his hard drive. Now, some question arises like “why is there any need to save emails from Notes?”,“How to backup Lotus Notes email to hard drive?”, etc.
Save Lotus Notes Emails To Hard Drive
It is important to create a backup of the emails in case of any data corruption, inaccessibility of database, etc. One can restore those emails from that backup. So in this article, we will discuss the ways to create a copy of Notes emails in a local system. I will also brief you with the user’s queries as asked:
“Hey! I want to save my Lotus Notes emails to my local machine as I am facing some issues in accessing my Notes database. I want to Download emails from lotus notes to the desktop before losing access to them. Please help me in saving my data!”
“Hello! I want to move all my Lotus Notes emails from my machine to my friend’s one and then import it to Microsoft Outlook. So I am trying to save my emails but I didn’t get a good solution. Please provide me a suggestion to save Lotus Notes emails locally. So that I can transfer it to my Pen drive and then my friend’s system. Thanks!!”
Quick Solution: Here, we are providing you an instant and effective solution for converting Lotus Notes database emails to MS Outlook in a simple and efficient way. You can copy lotus notes email to hard drive by using this solution.
Need to Copy Notes emails on Hard Drive
There can be many reasons to save email from lotus notes to hard drive. Some are listed:
1. If a user wants to migrate his Lotus emails to a new machine and he needs to access the old database and emails, then he has to save emails on his local machine.
2. If any user wants to switch from Lotus Notes to any other email client like Outlook, then they can move their emails directly or by creating a backup on the local machine.
3. If one has to save the emails in any external device like Pen drive, external hard drive, etc. Then also there is a requirement to save emails.
4. If any user wants to view any particular email without Lotus Notes in his system then a backup may also be required.
Ways to Backup Notes Emails Locally
A user can save Lotus Notes emails to hard drive by following two ways:- Convert Emails to PDF
1. Select the email message which you want to save and drag it to any location. An EML will be saved there.
2. Open the dropped EML files with Outlook.
3. Now go to File menu and click on Save As and save the file in HTML format.
4. Now open the HTML document in MS Word and save it as PDF. You will see that that email is converted to PDF format and saved to your hard drive.
Export Emails
1. Open Lotus Notes. Click on File >> Export.
2. Now select the folder you want to save in your system. Then check the option “Convert this folder and all subfolders”. Then click on Ok button.
3. Now browse the destination location, save the file in Comma Separated Values file format and click on Save button to save the emails.
4. Now you can open that file in MS Excel and view the emails. You can also migrate the CSV file to Outlook as well.
Expertise solution
Manual methods are enough long and time-consuming to save Lotus Notes emails to hard drive. It is difficult to perform such methods as one minor mistake can make the database file corrupt. A user won’t be able to access his emails. And the user may lose the data from the NSF database also. So it is important to keep your data safe. A user can download multiple emails from lotus notes to local disk & also save the data in PST file format. The User can also import that file into MS Outlook and keep it safe in his local machine for future access.
Conclusion
In this article, all manual steps are covered to save Lotus Notes emails to hard drive. But due to non-technical knowledge and long & time-consuming process, one can prefer simple and effective expertise solution to save Lotus emails to the hard drive. This solution is an effective way to keep your data safe and to create backup for the files.
In IT field, many of the emailing application provide a facility for managing your email data in a smooth and effective manner. Outlook is also one of these. It is a popular email application for accessing and managing email information and data. With the help of this email program, you can very simply access your mailbox data on your system even at the time of no internet connectivity. Outlook manages personal user accounts information including mail messages, contacts, tasks, calendars, notes, etc. But, sometimes, PST files become inaccessible owing to some virus intrusion or due to PST oversize issue or may be due to software/hardware faults. In such kind of situations, many users ponder upon switching to some other email client like; Outlook Express. To switch Outlook to Outlook Express, you would require converting your email data to the format supported in that email client (i.e. EML).
