Friday, 2 February 2018

Convert Excel Contacts to vCard File Format – Best Solution

Best techniques to Convert Excel contacts into vCard, VCF file format. To know how to convert Excel contacts to vCard format successfully, users are required to perform the procedures sequentially. The manual and Online solution is available to export Excel contacts to vCard.

A Brief Introduction to vCard (Virtual Contact File)

The Virtual Contact File or vCard is an electronic business card that is used for different reasons. This file is used as an email attachment in exchange address book entity in worldwide. A vCard file encompasses many attributes as the name of the employee, email id, contact number, business address, home address, photographs etc. Via a VCF, users can interchange contacts details over electronic devices. A vCard file is compatible with Windows OS, Android, iOS, Mac, etc.

Why we need to convert excel contacts to vCard Format?

MS Excel files are commonly used for maintaining a large amount of data. However, in this technical world storing contact information in Excel workbook is outdated. Excel files have the capability to store a large amount of data but sharing contacts separately via email or by any other way is hard. Conversely, VCF file format can easily store every contact data in a standard format.

Thus, it becomes easy to share it with computers and networks. Apart from this, the VCF files are highly compatible with various electronic devices that uses online and offline email applications. This becomes the main cause to Convert Excel Contacts to vCard format. Well, here is a user query that states a common demand for such type of Excel file conversion

“So, is there any technical specialist who can assist me any technique to convert Excel contacts to VCF? Please try to sought out my problem as soon as possible. I need to export an Excel contact data file into my iCloud and it supports only VCF file format. There is so many important contact information related to my business and I do not want to take any risk to convert it."

Manual Solution to Convert Excel Contacts to VCF File Format

The measure to move XLS contacts into a vCard file format is easy. The team of experts tests this technique and after getting a successful result only, this is delivered here. For executing this procedure successfully, users have to go through 3 major steps:
  1. Excel file to CSV migration
  2. Import contacts from CSV
  3. Export Excel contacts to VCF Format
1) Steps of Exporting Excel to CSV file format

In order to perform Excel to VCF conversion, the first step is exporting Excel contacts into CSV file format. For this, follow the down-mentioned steps:

1. Launch Excel program and open the XLS/XLSX file in it that you need to export in CSV.
2. Then, click on Office symbol that is situated on the top-left of the screen.
3. From opened menu list, click on Save As >> Other Format.
4. Browse location to save the new CSV file.
5.Select CSV (Comma delimited) (*.csv) from Save as type menu and click on Save button
6. If your workbook consists multiple sheets then, a message pop-up will occur on screen. Click on Ok button for saving the sheet

After this, a new wizard will open for saving the chosen file in a similar format, click Yes button.

2) Steps to Import Contacts from CSV format

After successful excel to CSV conversion, you need to import all contacts from output CSV. For this follow the steps listed below:

1. First, click on Windows icon of your PC and search for contacts. Click on Contacts option that is listed under Program.
2. For importing contacts to the system, click on Import
3. A new Import to Windows Contacts wizard will be opened now. Choose CSV (Comma Separated Values) >> Import
4. Click on Browse for locating CSV file that you need to import.
5. Select the contact CSV file and click on Open.
6. Then, click on Next button for further process.
7. Map the contacts and text files and click on Finish button
8. Select the contact field and Name the Employee >> Ok.
9. While mapping process completes, click on Finish to begin the import operation.

3) Steps to Convert Excel Contacts into vCard format

Now, you have imported contacts from the CSV file so, you can export them into new VCF. To do this follow down-mentioned step:

1. Now, again go to the contacts window of PC and select all contacts you need to export into VCF. After that, click on Export tab.
2. Export Windows Contacts wizard will be opened now. Select vCards (folder of .vcf files) >> Export.
3. Select the Destination location to save the exported VCF. From here, you can also create a new folder also. Then, click on Ok button
4. Wait until contacts will be exported successfully into VCF format and click Ok.

Now, your Excel Contact file is converted into VCF file format.

Limitations of Manual Method

1. Applied less small number of contacts
2. Lengthy and time-taking procedure
3. Technical knowledge is required
4. High chances of data loss from the file.

Alternative Techniques

Well, in this fast growing online technical market, several tools can convert Excel contacts into VCF file format. Therefore, here we will explore two alternatives approaches.

1) Excel to vCard Converter

Due to some serious drawbacks of manual methods, we highly recommend users to use a trusted third party tool. Excel to vCard Converter is one of the best solutions to Convert Excel Contacts to vCard file format.

2) Online Excel to VCF Converter

There are many online websites and tools available on the internet that can convert Excel contacts to vCard online. Users get attracted towards this software because they do not need the installation of any program. However, users face several issues while executing the same operation via these tools like:

1. Required Sign in for online data conversion websites
2. Need to specify the cell numbers from Excel file of Row and Column format
3. Chances of data missing in output file
4. No surety of getting accurate results
5. Conversion operation may take a huge time (depends on size of file and internet strength)

Therefore, these are some reasons that will make you think twice before using online converter tools.


After discussing needs of the users to converts Excel contacts to vCard, we have focused on a manual trick via, which users can convert few contacts only. However, if there are many contacts then, this is not a good method. It becomes very extended and time-consuming process.

Thus, for executing this task in hassle-free manner users can go for two commercial methods i.e. VCF Converter Tool and Online Converter Tool available on the web to convert XLSX, XLSX contacts to vCard or VCF format. But, there are some serious drawbacks of using an online converter so; we recommend users to use only VCF Converter Tool.


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