In the present era, MS Outlook is among the best popular email clients around the globe. Therefore, users must be aware of the PST file format. This format is used by Outlook to store the Outlook data items including emails, calendars, contacts, etc. The PST file can be easily accessible on other systems as well. In some situations, users need to carry their emails in an individual file to other systems. Then in these cases, users prefer to save multiple Outlook emails as PDF because this PDF format can be easily accessed on all the other digital platforms. This blog describes the best possible techniques to create PDF from Outlook folder. Read this article in detail to know about the different techniques to save Outlook emails in PDF file format.
Reasons to Save Multiple Outlook Emails As PDF
Some of the common reasons to save Outlook emails to PDF format are described below:
1. Cross-Platform: Most of the time, Microsoft Outlook users want to copy MS Outlook data across the different platform either to Mac or to Android Device. This can simply be performed by saving all the Outlook mails as PDF file because PDF format is compatible with all the platforms.2. Save Outlook Mails Locally: This helps the users to save Outlook emails on the user’s personal computer. A user can easily save multiple Outlook emails as PDF and have a copy of mail client data on their personal system.
3. Legal Evidence: The digital documents which are also considered as a proof of evidence in the court are also shown in the PDF format. Since, this format is considered as one of the standard file formats to show the evidences to the judge. An investigator is always suggested to print the core messages in the PDF file format.
Techniques to Save Microsoft Outlook Emails to PDF
The two possible approaches to perform this task are described below section. The first one will be the Manual Approach and the second one will be the alternative professional solution. Both of these approaches are discussed in this blog, then users can use any one of them as per their requirement.
Approach#1 How to Save Multiple Outlook Emails as PDF Manually?
1. Download and install MS Outlook → Select emails that are to be saved as PDF.2. Navigate to File → Click on Save As option.
3. From Save As dialogue box, go to the path where resultant Adobe PDF file is stored and mention the name of the PDF file.
4. From Save As Type drop-down box, choose HTML → Click on Save.
5. Now, navigate to location where HTML file is saved.
6. Choose the file and right-click on it and then select Open With option→ Open Word (desktop).
7. Now, From Word Application, go to File option→ Click Save As.
8. From Save As Menu, navigate to the location where the resultant PDF is saved.
9. From Save As Type drop-down menu, select PDF(*.pdf) option and Click on Save.
10. Finally, save multiple Outlook emails as PDF.
Approach#2 Professional Approach to Save Multiple Outlook Emails As PDF
The above-discussed manual approach in order to save Outlook emails to PDF is only suitable for few or less number of emails but for large number of Outlook messages, the Manual Approach becomes tedious and complex. It consumes a lot of time to extract mails at a time. The alternative commercial tools which are available in the market make this migration task much easier and simple. One such utility is FreeViewer PST File Viewer Pro software.
Conclusion
MS Outlook is an all-in-one email client which offers great features and is also used by both regular and professional users. In the present era of technology, the most common issue faced by users is how to save multiple Outlook emails as PDF? Since, as we all know that it is almost next to impossible to manually save Outlook emails to PDF. That is why, users are always advised to opt the professional third-party software. The above-discussed article describes an Automated as well as the Manual Approach. Users can go for any of the above-discussed approaches as per their needs.
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