The maximum allotted file size limit for earlier versions of Outlook is too small to save large attachments with emails. It is restricted to meagre 2GB for version 2000 and earlier ones and 20GB for Outlook 2007 and 2003. This situation can be resolved by splitting the PST file into multiple smaller files that are more manageable. Read this article to find out different ways and methods to deal with a large data file. It explains all the easy ways on how to split Outlook 2013 PST file. Archive the entire mailbox content to a separate .pst file and delete original emails to free up space on Outlook storage. More emails can be sent and received without any hassle after split PST file into smaller parts in Outlook 2013.
All data files have a fixed mailbox size limit to store as personally on the local machine. A PST file saves the entire mailbox items like emails, notes, contacts, calendars etc. in a single file. The auto-archive feature continuously backs up data to this file. When the maximum size allotted to is reached many errors and bugs start to appear. This can be fixed by splitting up a PST file to smaller one. It can be done either manually or using an automated solution. Those methods have been described in this post. Read about all the ways and implement them to avoid any data loss.
The Personal Storage Table(.pst) was stored in ANSI format in Outlook 2002 and earlier versions. It saved all emails with attachments in a single file making it a large PST file over time. This caused errors and bugs that hindered sending and receiving emails. In later versions of Outlook 2007, 2010 and 2013 the file format used was UNICODE. This allowed file size limit to be increased to up to 20GB. This prevents many oversized PST file problems but not all.
A large .pst file can cause a lot of errors in smooth communication via Outlook. Following are some of the ways to fix this issue how to split large Outlook file:
Solution#1 Use Archive Feature:
This is a manual method to backup all mailbox data in the default PST file. It can help to split large PST file in Outlook 2013 and make room for future communication. The Microsoft Outlook application archives all mailbox data to a .pst file. One can manually try to back up emails in a new PST file.
Step 1: First, launch the Outlook application.
Step 2: Then, go to File>>Info>>Cleanup Tools>>Archive.
Step 3: In the Archive box, select the option to Archive this folder and all sub folders.
Step 4: In the ‘Archive items older than’ section, set a particular date from the calendar to split large PST file in Outlook 2013.
Step 5: Next, click on the Browse button and set a name and folder for the new PST file.
Step 6: Finally, click OK to start the archive process.
Solution#2 Use the Import and Export Wizard
Step 1: First, launch the Outlook application.
Step 2: In the Home tab, go to New Items>>More Items>>Outlook data file.
Step 3: From the Create or Open Outlook Data File window, set a name and folder location for the new split Outlook 2013 PST file.
Step 4: Then, go to File>>Import.
Step 5: Select Export to a file and click Next from the Import and Export Wizard,
Step 6: Next, select Outlook data file(.pst) and click Next.
Step 7: Then, choose the mailbox folder to export data from.
Step 8: Then, Browse to the folder path where the new split large PST file is saved. Click OK to confirm.
Step 9: Click the Finish button to create a new PST file for a single mailbox folder.
Solution#3 The Move to Folder Option
Step 1: First, open the Outlook application.
Step 2: Go to New Items>>More Items>>Outlook data file.
Step 3: From the Create or Open Outlook Data File window, set a name and folder location for the new split large PST file in Outlook 2013.
Step 4: Click Copy to Folder from the move tab.
Step 5: From the Copy Items box, select the new PST file and click OK.
Solution#4 Use an Automated Solution
Often manual solutions can be very tiring and time-consuming when moving oversized PST file to a new one. It can take a lot of time and efforts which can be avoided when using an automatic solution. These are third-party tools that can give the best answer to the problem how to split Outlook 2013 PST file into smaller, more manageable ones. One such tool is the split PST tool that can be used with both UNICODE and ANSI files. It works with all versions of Outlook 2000 and above.
Useful Information About PST File
All data files have a fixed mailbox size limit to store as personally on the local machine. A PST file saves the entire mailbox items like emails, notes, contacts, calendars etc. in a single file. The auto-archive feature continuously backs up data to this file. When the maximum size allotted to is reached many errors and bugs start to appear. This can be fixed by splitting up a PST file to smaller one. It can be done either manually or using an automated solution. Those methods have been described in this post. Read about all the ways and implement them to avoid any data loss.
Reasons To Know How to Split Outlook 2013 PST file
The Personal Storage Table(.pst) was stored in ANSI format in Outlook 2002 and earlier versions. It saved all emails with attachments in a single file making it a large PST file over time. This caused errors and bugs that hindered sending and receiving emails. In later versions of Outlook 2007, 2010 and 2013 the file format used was UNICODE. This allowed file size limit to be increased to up to 20GB. This prevents many oversized PST file problems but not all.How to Split Outlook 2013 PST File: Techniques
A large .pst file can cause a lot of errors in smooth communication via Outlook. Following are some of the ways to fix this issue how to split large Outlook file:
Solution#1 Use Archive Feature:
This is a manual method to backup all mailbox data in the default PST file. It can help to split large PST file in Outlook 2013 and make room for future communication. The Microsoft Outlook application archives all mailbox data to a .pst file. One can manually try to back up emails in a new PST file.
Step 1: First, launch the Outlook application.
Step 2: Then, go to File>>Info>>Cleanup Tools>>Archive.
Step 3: In the Archive box, select the option to Archive this folder and all sub folders.
Step 4: In the ‘Archive items older than’ section, set a particular date from the calendar to split large PST file in Outlook 2013.
Step 5: Next, click on the Browse button and set a name and folder for the new PST file.
Step 6: Finally, click OK to start the archive process.
Solution#2 Use the Import and Export Wizard
Step 1: First, launch the Outlook application.
Step 2: In the Home tab, go to New Items>>More Items>>Outlook data file.
Step 3: From the Create or Open Outlook Data File window, set a name and folder location for the new split Outlook 2013 PST file.
Step 4: Then, go to File>>Import.
Step 5: Select Export to a file and click Next from the Import and Export Wizard,
Step 6: Next, select Outlook data file(.pst) and click Next.
Step 7: Then, choose the mailbox folder to export data from.
Step 8: Then, Browse to the folder path where the new split large PST file is saved. Click OK to confirm.
Step 9: Click the Finish button to create a new PST file for a single mailbox folder.
Solution#3 The Move to Folder Option
Step 1: First, open the Outlook application.
Step 2: Go to New Items>>More Items>>Outlook data file.
Step 3: From the Create or Open Outlook Data File window, set a name and folder location for the new split large PST file in Outlook 2013.
Step 4: Click Copy to Folder from the move tab.
Step 5: From the Copy Items box, select the new PST file and click OK.
Solution#4 Use an Automated Solution
Often manual solutions can be very tiring and time-consuming when moving oversized PST file to a new one. It can take a lot of time and efforts which can be avoided when using an automatic solution. These are third-party tools that can give the best answer to the problem how to split Outlook 2013 PST file into smaller, more manageable ones. One such tool is the split PST tool that can be used with both UNICODE and ANSI files. It works with all versions of Outlook 2000 and above.
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