Monday, 5 June 2017

Export Mails from Lotus Notes to Outlook - Necessity and Technique

No one in this technological era would deny the importance of emails. As we have advanced in our challenging careers and more responsibilities have been assigned to us. We definitely want an easy and effective way to manage our emails. It is a feature, which is common in all the email clients whether it is Lotus Notes or MS Outlook. MS Outlook has become the choice of a larger section of the mass. There are many factors contributing to the change in their choices. However, before proceeding to Export Mails from Lotus Notes to Outlook, let us just have a quick look on Lotus Notes NSF and MS Outlook. Some extra knowledge would not do any harm.

Lotus Notes and MS Outlook In A Glimpse

Lotus Notes is a proprietary of IBM introduced about 25 years ago. Emailing is one of its many services that can be developed and employed on IBM Domino messaging and application server. The database files of IBM Notes are stored in NSF (Notes Storage Files) format. The data in the
database is stored in documents termed as “Notes,” hence the name Notes Storage Format.

MS Outlook is an email client, which comes as a part of the Windows Office suite. PST or Personal Storage Table is the file format used by MS Outlook to store copies of messages and other items.

Factors Contributing To Export Mails from Lotus Notes to Outlook

The corporate world is surrounded by applications that connect it better with the online world. Be it a basic application or a hi-tech software, the main motive of them is to give the user convenience along with efficient utilization of the service yet not consuming extra effort and time. It is the case with email clients. A majority of users are shifting their interest from Lotus Notes to MS Outlook. The factors that are contributing to this shift in interests are:

Convenience: Talking of convenience with respect to email clients a user usually needs a simple user interface and a bundle of features. MS Outlook comes with a simple and user-friendly interface. There is no need for any technical training to work with Outlook unlike Lotus Notes, which has a complicated user interface.

Economic factor: Since MS Outlook comes as a part of the Windows Office suite, it proves to be more economical than Lotus Notes. Lotus Notes is a collaboration platform of which emailing is just a part. Therefore investing in it just for the sake of emailing is not a wise choice. Therefore, for emailing purpose Outlook is preferable over Lotus Notes.

Time-saving: Lotus Notes does not come with the feature of signing in with different accounts at the same place. One needs to separately log in to each account in Lotus Notes. In contrast, in Outlook you can sign in with multiple accounts at the same place.

Techniques to Export Mails from Lotus Notes to Outlook

We can manually export mails from Lotus Notes to Outlook 2010. For this, we will need to perform two steps:

  • Export Lotus Notes mail files
  • Import the exported mail files to Outlook
The transfer emails from Lotus Notes is done by using “Export option”. The mail files are exported to “Tabular Text” or “Structured Text”. In Outlook, we can import these files from either “Comma Separated Values” or “Tab Separated Values”.

Alternative Solution to Transfer Lotus Notes to Outlook

The above suggested manual procedure is very time consuming and tedious. There are also chances of making mistakes while carrying out the same. Therefore, it is suggested to use an alternative i.e. a Third Party Tool. A well-reputed tool in the market is SysTools Export Notes.
Notes: This tool migrates Lotus Notes database to Outlook PST file and to Live Exchange Server. The software comes in two different versions- the Technician Edition and the Enterprise Edition.

Any Situation, Any Amount – Transition from Notes to Outlook Possible

Transfer NSF to Outlook data file format is usually required by users who want to shift from an official environment to that of a personal set up. Alternatively, even by the officials who do not want their employees to get complicated operability of their client.
Officials require the transition from Lotus Notes to Outlook because of the need of productivity acquirable after the adoption of an eased process of emailing without wastage of time or efforts in understanding the client. Meanwhile, users may want to shift to their personal Outlook set up from their official Domino Lotus Notes and conversion of NSF file is the most crucial steps towards doing the same.

With Export Notes, You Can!
  1. Convert Lotus Notes data from NSF to Outlook PST format entirely.
  2. The data transition from Notes to Outlook is carried out with the inclusion of the entire components of NSF file to MS Outlook.
  3. The data is kept secure as well as the metadata is retained until the end of the conversion.
  4. With the freeware, you can test the software abilities as it helps you to convert 15 items from all the components of Notes to Outlook.

The Bottom Line

To export mails from Lotus Notes to Outlook there are two ways one is manual and other is using third party utility. To perform the complete execution of process in few moments, it is suggested to utilize the third party software i.e “Export Notes”


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